Job Title: Finance and Administration Assistant
Hiring Organization: Fairtrade
International
Location – Locality: Nairobi
Location – Region: Kenya
Industry: Non
Profit
Job Type: Full
Time
Salary: KES
Date Posted: 04/22/2024
Duties and Responsibilities:
Financial
Management
- Ensure
accurate and timely posting of data into the accounting system e.g.
receipts, bills, fund requests, payments, and Journals.
- Process
purchase orders, invoices, payments, and grants, ensure accuracy, and that
all supporting documents are attached and appropriately approved.
- Maintain
the staff Imprest System Management
- Perform
financial accounts reconciliations including petty cash, Imprest,
creditors among others.
- Assist
the Regional Finance and Administration Officer in updating the Asset
Register.
- Prepare
and submit monthly statutory deductions on a timely basis e.g. Withholding
Tax.
- Act
as banking agent for all ECAN bank accounts.
- Provide
regular updates and reports on financial activities undertaken and/or
status of financial processes
Requisitions
and Procurement
- Prepare
requisitions for procurement of office assets and other office running
costs for all ECAN offices.
- Monitor
and procure kitchen supplies as needed for all ECAN offices.
Administrative
Support
- Supervise
office cleanliness, and coordinate office equipment repair and maintenance
- Coordinate
Operation Team’s Logistics.
- Ensuring
timely payment of utility bills (water, electricity, internet)
- Maintain
an accurate filing system for finance transactions
- Coordinating
projects accounting including filing of timesheets and project documents
and correspondences.
- Issue
Travel Insurance for the team.
Qualifications
- Degree
in Accounting, Finance or a related field
- Member
of a professional body such as CPA or ICPAK
- Experience
and Knowledge
- Experience
working with international organizations in the field of accounts and
finance
- Knowledge
of financial systems, including accounting systems such as Oracle
- Sound
knowledge of Kenyan tax laws
Skills
- Good
knowledge of accounting and bookkeeping procedures.
- Data
entry and records maintenance skills
- Bookkeeping
and accounting skills
- Excellent
analytical skills
- Dynamic
and problem-solving skills
- Excellent
attention to detail skill.
- Excellent
written and oral communication skills
- Good
MS Office skills particularly MS Excel
- Excellent
organisational skills
- Ability
to work with different accounting packages
- Good
customer service skills
- Attention
to details
- Ability
to work independently