Project Coordinator – Transformation Delivery Initiatives (Maternity Cover)
Key Responsibilities
- Pro-actively manage a variety of
internal and external meetings on behalf of projects, including meetings
at Senior Management level. Tasks include coordinating meeting
invitations, room booking if required, taking minutes, publishing meeting
materials on SharePoint and ensuring meeting actions and decisions are
documented
- Manage logistics for meetings and
workshops. Tasks include managing participant lists, sending invitations,
venue booking, travel support for participants, e.g. visa invitation
letters, material collation, liaison with suppliers, coordinating invoice
payments and coordinating internal programme and project meetings
- Support with the design and
production of internal communications materials related to Transformation
Delivery projects. Tasks include proof reading key project reports and
slide packs, drafting meeting materials and formatting documents to align
with Save the Children’s branding
- Manage project document storage
and online portals to ensure all content is well structured and up to date
- Managing access to SharePoint
sites and Microsoft Teams
- Oversee the induction process for
new joiners to the Project teams. Tasks include: setting up and running
induction calls, procure equipment such as laptop and any other
homeworking support
- Support to Project Leads and
Project Managers. Tasks include: updating team action cards and support in
ensuring actions are completed by the team within the agreed timeframe,
extracting and updating progress reports and ensuring these are
communicated to the team, support in project planning and ensuring
deadlines are met
- Develop strong, positive
relationships with all relevant stakeholders across the Transformation
Delivery portfolio
- Support with project Finances by
processing invoices, creating and managing Purchase Orders
Qualifications
- Previous experience in an office
administration, Project Coordinator or similar role, preferably in an
international environment
- Experience of planning and
organising meetings and events, with a strong attention to detail
- Proficient in Microsoft Office
(Word, Excel, Outlook, PowerPoint)
- Strong planning/anticipation
skills. Experience of planning and organising meetings and events, with
attention to detail
- Sound judgement and an ability to
effectively prioritise multiple tasks in a constantly changing environment
- Ability to adopt a pro-active
approach and offer solutions as appropriate
- Strong written and oral
communication skills, fluent in English, with an eye for detail
- Ability to liaise and communicate
effectively with a broad range of people at all levels, across different
cultures and to act with credibility, discretion, tact and diplomacy both
within and without the organisation
- Ability to work to tight
deadlines with strong attention to detail
- Maintain a calm disposition and
positive outlook particularly when working under pressure
- Self- motivated with ability to
work autonomously
- Commitment to the mission, vision
and values of Save the Children
How to Apply