Innovations for Poverty Action (IPA) - Field Office Kenya
Position: Procurement Assistant (1 Position)
Reporting To: Senior Procurement Associate
Start Date: 5th June 2023
Location: Nairobi
Duration: 1 year renewable subject to satisfactory performance and
department need
Deadline: 1st May 2023
Eligibility: Position open to local Kenyan hires only
About Innovations for Poverty Action: Innovations for Poverty Action (IPA) is a
non-profit organization dedicated to discovering and promoting effective
solutions to global poverty problems.
In close partnership with
decision makers -- the policymakers, practitioners, investors, and donors
working with the poor around the world -- IPA designs and evaluates potential
solutions to poverty problems using randomized evaluations, the most rigorous
evaluation method available.
We also mobilize and support
these decision makers to use these solutions to build better programs and
policies at scale.
About the position: The Procurement Assistant, under the general
supervision of the Senior Procurement Associate and within the limits of
Innovations for Poverty Action-Kenya policies and procedures, helps coordinate
and facilitate the procurement activities, functions, and processes.
Duties and Responsibilities
- Liaises with IPAK employees to determine their product and
service needs.
- Propose possible service/product vendors for categories not
listed on the IPAK Prequalified Supplier List with the aim of sharing RFQs
in line with the IPA Global Procurement Manual
- Monitor business trends and product availability to pay the
best price for goods and services without sacrificing quality or delivery
times.
- Develop and implement strategies for procuring, storing, and
distributing goods or services and maintaining stock levels.
- Nurture relationships with suppliers to negotiate the best
prices for IPAK.
- Carry out periodic market surveys to ensure services and
goods procured for IPA are competitively priced.
- Produces tender documents (e.g. Invitations to Bids, Requests
for Proposals, and Requests for Quotation) based on the nature of
requirements and cost of procurement involved.
- Review, Prepare and share approved Purchases Orders with
suppliers.
- Ensure the accurate and timely delivery of requisitioned
goods.
- Ensure all procurement-related files are securely and
accurately filled to facilitate ease of retrieval on demand.
- Provide support with internal procurement inquiries from
projects.
- Correspond with vendors regarding price, product
availability, delivery terms & requisite documents required for the
payment process.
- Respond to inquiries regarding requisitions, purchase orders,
contracts & pricing information.
- Coordinate the issuance of IPAK assets / Inventories and
document the same via the IPAK asset/inventory register.
- Update the asset register for any status changes for each
inventory to include disposals, project transfers, loss, or damage.
- Ensure all Assets/Inventories that meet set monetary value
are placed under insurance with a credible service provider.
- Attend to any other duties as assigned by the supervisor.
Qualifications and Experience:
- Bachelor’s degree in procurement or supply chain management
- At least two (2) years of relevant professional experience in
similar role,
- Membership with KISM or CIPS will be an added advantage
- Knowledge of supply chain, procurement procedures, and
familiarity with the disposition of donor-funded programs.
- Previous experience in providing remote support is highly
desirable.
- Flexible, motivated, and able to persistently drive issues to
closure.
- Ability to operate in a dynamic environment and communicate
with various levels of staff.
- Strong work ethic, team player, and ability to maintain a
high degree of integrity & professionalism in performing assigned
responsibilities.
- Excellent communication skills in both oral and written
communication
- Well organized and keen to detail.
- Strong computer skills in Microsoft packages, including Word,
Excel, and Outlook
How to Apply
Please CLICK HERE to
apply online.
Only shortlisted candidates
will be contacted for an interview.
Applicants are encouraged to
apply early, as applications will be reviewed on a ROLLING BASIS.
Disclaimer: The above statements are intended to describe the general
nature and level of the work being performed by the Procurement Assistant-
Field Office Kenya. The statements are not intended to be an exhaustive list of
all possible duties, tasks, and responsibilities. Management reserves the right
to amend and change responsibilities to meet organizational needs as necessary.
Please note that IPA will never request any form of payment from an applicant.
Applicants are encouraged to confirm the information listed above with IPA.
