Economic Mobility Assistant
Core
Responsibilities of this Position:
Screening
- Receive applications from refugee
applicants and conduct different types and levels of screening (which may
include but not limited to paper review, phone screening, intakes and
informal language assessment etc.) to ensure the applicants meet the
economic mobility program criteria, employer needs, provincial and federal
requirements;
- Lead and support candidates in
producing high-quality CVs that meet program standards;
- Develop understanding and
knowledge around participating countries’ economic mobility programs including
their skills classification and apply the same during screening;
- Coordinate language training and
formal language testing with accredited testing centres;
- Liaise and correspond with UNHCR
offices, namely, Branch Office Kenya, Sub Office Dadaab and Sub Office
Kakuma around the screening process and requirements;
Data Entry
- Conduct data entry for all
applications received by entering all pertinent data points required;
- Enter and update the economic
mobility database consistently, organize information to fit the format
required by the database and ensure data is backed up;
- Create accurate spreadsheets that
capture pertinent information necessary for implementing the program and
generate statistics when required;
Employment Applications/Job Interviews
- Provide support to applicants in
drafting, preparing and completing job applications including writing
curriculum vitae, resumes and other required documentation;
- In coordination with the
supervisor, conduct job interview preparation for the applicants, which
includes employer briefing, providing guidance on and sharing relevant
reading materials, scheduling and or conducting mock interviews and giving
feedback;
- Facilitate employer interviews
and, when necessary, conduct missions to camps.
Immigration Applications
- Facilitate the completion of
provincial and federal immigration documents by demonstrating a firm grasp
of the immigration requirements of the participating countries and guiding
applicants through the process, including the sourcing of required documents.
- Provide all other support to
ensure the successful submission of immigration applications and
troubleshooting where necessary.
Missions
- When required, undertake missions
to UNHCR offices in Kakuma, Dadaab, Nairobi and other locations to conduct
screening, language testing, preparation of employment applications
including CVs/resumes, job interviews, completion of provincial and
federal immigration documents.
Documentation and Record Keeping
- Maintain soft and hard copies of
the program’s related documents.
- Create and document files to
allow for retrieval when necessary.
- Document best practices learned
when undertaking data entry and general screening.
Information Sharing and Expectations Management
- When required, engage in
information sharing/awareness-raising and expectations management sessions
about labour mobility with participating applicants and the refugee
community in general. Ensure the communication about prospects and
opportunities is realistic and in line with program requirements and standard
operating procedures.
- When needed, conduct focus group
sessions with the community to assess the level of awareness about the
program, clarify any misconceptions or misinformation, gather relevant
information/data and field questions from the community.
Attend to other program duties as may be assigned.
Required Qualifications:
- Bachelor’s Degree in Office
Administration, Business Administration, Social Studies or any other
related field.
- Secretarial or administrative
experience in private or public sector is required.
- Ability to maintain
confidentiality.
- Good command of MS Office
packages.
Desired Qualifications:
- Strong interpersonal and
communication skills.
- Self-motivated and able to work
with a high degree of autonomy.
- Good working knowledge of English
is required.
- Proficient typing skills.
- Experience working with refugee
communities in urban areas.
- French proficiency is considered
an added advantage.
- Previous data entry, file review
and form fill work experience is considered an advantage.
Special Requirements:
- A certificate of police
clearance.
How to Apply