ASSISTANT RECORDS OFFICER– 1 POST
Job Summary
The Assistant Records
Officer will ensure safe custody of equipment, documents and records; File,
archive and retrieve the Service’s records; Index and update documents; and in
charge of retention, preservation and destruction of the Service’s records
among other responsibilities.
Key Responsibilities
The Assistant Records
Officer will be required to assist with:
- Ensuring
letters are appropriately filed and marked to action officers
- Controlling
the opening of files and updating file index
- Ensuring
security of information/files in the registry
- Up-dating
and maintaining up-to-date file movement records and ascertaining the
general cleanliness of the registry
- Recording
of incoming and outgoing mail
- Maintaining
an easy file retrieval system
- Any
other relevant duty or responsibility assigned by the Head of Section from
time to time.
Candidate Profile
- A
Diploma in records management, business studies or any other relevant
field.
- IT
& Numerical skills
In addition, the
candidates should demonstrate the following personal traits and competencies:
- Interpersonal
and cross-cultural skills, including ability to build collaborative
relationships with sensitivity to diversity/inclusion.
- Creativity
and innovation skills.
- Critical
thinker and problem-solving skills
- Team
player
- Good
time-management skills
- Great
interpersonal and communication skills
- Applying
technical expertise
- Customer
and stakeholder orientation
- Drive
for results
- Continuous
learning and knowledge sharing
- Technological
awareness.
In addition, the candidate
should demonstrate the following personal traits and competencies.
- Interpersonal
and cross-cultural skills, including ability to build collaborative
relationships with sensitivity to diversity/inclusion.
- Creativity
and innovation skills.
- Action
oriented and demonstrated ability to manage priorities
- Quality
focus and attention to detail.
- Professionalism
and integrity in line with Kenya Power Pension Fund values.
- Good
oral and written communication skills.
- Critical
and analytical thinking and problem solving skills.
- Personal
motivation and drive exhibited through commitment to hard work, continuous
improvement, and achievement of goals.
- Good
customer relationship management skills (internal and external customers).
- Risk
awareness and focus – demonstrate understanding of risk management
practices, standards and regulatory requirements.
How to Apply
Interested and qualified
candidates are advised to visit the Fund’s website for detailed job
descriptions for the roles at www.kppf.co.ke/careers/. Applications
should be submitted through : https://e-recruitment.kppf.co.keto be received not later
than Wednesday 25th January,
2023.
Please attach your Curriculum Vitae, copies of certificates and other relevant testimonials indicating
your current and expected gross pay, your telephone numbers, email address,
names, and addresses of three (3) professional referees.
Successful applicants will
be required to undergo integrity and security background vetting.
Canvassing will lead to
disqualification. Only shortlisted candidates will be
contacted.
KPPF is an equal
opportunity employer.
