Interior Perspective
An
Exciting Career Opportunity: Operations
Manager (Re-advertised)
*Those
who had previously applied need not apply.
Interior
Perspective Ltd under the brand name Interior Perspective Studio is an
architectural and design studio in Nairobi, Kenya that provides end to end
services from design, planning, implementation, furnishing and decorating of
residential, commercial, retail and hospitality spaces.
The
company is driven by a deep passion to articulate client’s unique stories with
intuitive and timeless places.
It
seeks to fill the position of an Operations Manager.
Job
Purpose: The position entails overseeing the company’s projects’
financial operations and reporting systems, as well as conducting
administrative tasks.
It
involves having an overview of the running of the company with a bias to the
management of the company’s financial resources regarding the company assets
(store management) and project finances.
The flow of money from the client to the end product- how quickly, efficiently, and effectively it flows- affects the financial health of the company.
Duties
and Responsibilities
Project
Administration
· Assisting
in establishing client requirements.
· Preparing
bills of quantities by means of coordinating with all related parties (design
and procurement), assist in costing, pricing, and analysis of direct and
indirect cost for the BOQ items.
· Scrutinize,
review of tender drawings/documents for discrepancies, additional BOQ
items/scope and incorporating within the tender offer, liaise with consultant
regarding ambiguities contract work scope and seek clarifications there to.
· Visit
Site as and when required to take measurements, monitor progress and project
cashflows and assess materials delivered.
· Analyze
and compare quotations received at bid stage.
· Analyze
and recommend subcontract payments based on actual progress and valuing completed
work and issuing payments requests.
· Check
and review the site requisitions and compare them with the approved Bill of
Quantity (BoQ).
· Generating
Cash Flow Projection for projects according to the BoQ and monitoring
expenditure on the same.
· Heading
and coordinating procurement.
· Submit
and negotiate contract variations, additional works, snags, and maintenance
orders.
· Oversee
the procurement process of materials, machinery, and equipment.
· Understand
and assess the implications of health and safety regulations.
· Dealing
with contractual and legal matters.
General
Administrative
· Develop
and execute administrative policies and procedures.
· Office
Administration: Performs day-to-day general office duties ensuring that the
office is well organized, and everything is in order.
· Asset
management: overall in-charge of company store and assets, asset tagging and
tracking.
· Respond
to customer queries and issues in a timely manner (collaborative).
· Process
incoming mail and emails draft and edit correspondence when required and
maintain the records.
· Designing
general correspondences, memos, minutes, reports. Proofreads documents for
spelling, grammar, and layout, making appropriate changes.
· Develop
and maintain an updated filing system for record keeping and management.
· Work
closely with Director in preparation, monitoring and executing of business
plans and strategies (long term).
· To
assist with organization of meetings, trainings and other events and represent
the Director if requested to, taking the notes/minutes for documentation (long
term).
HR
Support (Collaborative role with a HR Consultant and Director)
· Policy
Administration: Supporting the implementation of already existing HR policies.
· Record
Collection for new employees for filing.
· Employee
and Labor Relations:
·
Contract management: Interpreting contracts
·
Helping to negotiate bargaining agreements.
·
Resolving grievances
·
Leave management.
·
Monitoring NCA membership for all site employees and the
Company.
· Any
other duties as may be assigned by your supervisor.
Qualification
and Experience
· Diploma/Degree
in Quantity Surveying /Finance with experience in the construction industry.
· Possess
good leadership ability, as well as ability to work as part of a team.
· ArchiCAD/AutoCAD
quantity take-off experience.
· Experience
with MS Office (Power point, Excel, Word).
· Multi-tasking,
self-motivated, energetic team player with a flexible and adaptable approach to
work;
· Work
well under pressure.
· Good
command of written and spoken English.
· Strong
organizational, problem solving and analytical skills.
· Strong interpersonal,
managerial and presentation skills.
· Humble
and pro-active.
· At
least 2years on the job experience in a similar role.
Key
Skills and Competencies
· A
highly proactive candidate always anticipates what’s ahead, considering all
possible risks and mitigating them as far in advance as possible.
· Negotiator:
follow up on payments as per contracts and project progress.
· Leader:
a professional able to challenge, not afraid to lead, decisive with a set of
guidelines.
· Integrity:
ability to handle project finances in an honest, frugal manner.
· Highly
organized.
Interior
Perspective Studio is offering a salary range of Kshs 1,020,000 – Kshs
1,200,000 per annum for this position. Other accompanied benefits include
commissions and bonuses.
Interested
applicants should submit a cover letter and curriculum vitae to
info@interiorperspective.co.ke by Friday, January 6th, 2023.
Due
to the expected volume of applications, Interior Perspective Studio will only
enter into further correspondence with short-listed candidates.