Operations Manager Job in Kenya

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Operations Manager Job in Kenya

Interior Perspective

An Exciting Career Opportunity: Operations Manager (Re-advertised)

*Those who had previously applied need not apply.

Interior Perspective Ltd under the brand name Interior Perspective Studio is an architectural and design studio in Nairobi, Kenya that provides end to end services from design, planning, implementation, furnishing and decorating of residential, commercial, retail and hospitality spaces.

The company is driven by a deep passion to articulate client’s unique stories with intuitive and timeless places.

It seeks to fill the position of an Operations Manager.

Job Purpose: The position entails overseeing the company’s projects’ financial operations and reporting systems, as well as conducting administrative tasks.

It involves having an overview of the running of the company with a bias to the management of the company’s financial resources regarding the company assets (store management) and project finances.

The flow of money from the client to the end product- how quickly, efficiently, and effectively it flows- affects the financial health of the company.


Duties and Responsibilities

Project Administration

·  Assisting in establishing client requirements.

·  Preparing bills of quantities by means of coordinating with all related parties (design and procurement), assist in costing, pricing, and analysis of direct and indirect cost for the BOQ items.

·  Scrutinize, review of tender drawings/documents for discrepancies, additional BOQ items/scope and incorporating within the tender offer, liaise with consultant regarding ambiguities contract work scope and seek clarifications there to.

·  Visit Site as and when required to take measurements, monitor progress and project cashflows and assess materials delivered.

·  Analyze and compare quotations received at bid stage.

·  Analyze and recommend subcontract payments based on actual progress and valuing completed work and issuing payments requests.

·  Check and review the site requisitions and compare them with the approved Bill of Quantity (BoQ).

·  Generating Cash Flow Projection for projects according to the BoQ and monitoring expenditure on the same.

·  Heading and coordinating procurement.

·  Submit and negotiate contract variations, additional works, snags, and maintenance orders.

·  Oversee the procurement process of materials, machinery, and equipment.

·  Understand and assess the implications of health and safety regulations.

·  Dealing with contractual and legal matters.

General Administrative

·  Develop and execute administrative policies and procedures.

·  Office Administration: Performs day-to-day general office duties ensuring that the office is well organized, and everything is in order.

·  Asset management: overall in-charge of company store and assets, asset tagging and tracking.

·  Respond to customer queries and issues in a timely manner (collaborative).

·  Process incoming mail and emails draft and edit correspondence when required and maintain the records.

·  Designing general correspondences, memos, minutes, reports. Proofreads documents for spelling, grammar, and layout, making appropriate changes.

·  Develop and maintain an updated filing system for record keeping and management.

·  Work closely with Director in preparation, monitoring and executing of business plans and strategies (long term).

·  To assist with organization of meetings, trainings and other events and represent the Director if requested to, taking the notes/minutes for documentation (long term).

HR Support (Collaborative role with a HR Consultant and Director)

·  Policy Administration: Supporting the implementation of already existing HR policies.

·  Record Collection for new employees for filing.

·  Employee and Labor Relations:

·         Contract management: Interpreting contracts

·         Helping to negotiate bargaining agreements.

·         Resolving grievances

·         Leave management.

·         Monitoring NCA membership for all site employees and the Company.

·  Any other duties as may be assigned by your supervisor.

Qualification and Experience

·  Diploma/Degree in Quantity Surveying /Finance with experience in the construction industry.

·  Possess good leadership ability, as well as ability to work as part of a team.

·  ArchiCAD/AutoCAD quantity take-off experience.

·  Experience with MS Office (Power point, Excel, Word).

·  Multi-tasking, self-motivated, energetic team player with a flexible and adaptable approach to work;

·  Work well under pressure.

·  Good command of written and spoken English.

·  Strong organizational, problem solving and analytical skills.

·  Strong interpersonal, managerial and presentation skills.

·  Humble and pro-active.

·  At least 2years on the job experience in a similar role.

Key Skills and Competencies

·  A highly proactive candidate always anticipates what’s ahead, considering all possible risks and mitigating them as far in advance as possible.

·  Negotiator: follow up on payments as per contracts and project progress.

·  Leader: a professional able to challenge, not afraid to lead, decisive with a set of guidelines.

·  Integrity: ability to handle project finances in an honest, frugal manner.

·  Highly organized.

Interior Perspective Studio is offering a salary range of Kshs 1,020,000 – Kshs 1,200,000 per annum for this position. Other accompanied benefits include commissions and bonuses.

Interested applicants should submit a cover letter and curriculum vitae to info@interiorperspective.co.ke by Friday, January 6th, 2023.

Due to the expected volume of applications, Interior Perspective Studio will only enter into further correspondence with short-listed candidates.

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