Assistant Office Administrator II -Regional Offices
Job Specification
Requirements for
Appointment
For appointment to this grade, a candidate must have:
- Minimum
of Kenya Certificate of Secondary Education (KCSE) C (plain) or its
equivalent from a recognized and accredited institution;
- Diploma
in Secretarial Studies from the Kenya National Examinations Council (KNEC)
or its equivalent from a recognized and accredited institution; and
- Proficiency
in computer applications.
Duties and
Responsibilities
Specific duties and
responsibilities will involve:
- Coordinate
meeting and appointment schedules;
- Record
dictation in shorthand and transcribing it in typewritten form;
- Use
e-office to research and process data;
- Operate
office equipment,
- Attend
to visitors/clients;
- Handle
telephone calls;
- Handle
customer inquiries and complaints;
- Coordinate
meeting and appointment schedules;
- Coordinate
travel arrangements;
- Ensure
security of office records, equipment and documents, including classified
materials;
- Establish
and monitor procedures for record keeping of correspondence and file
movements;
- Maintain
an up to date filing system in the office;
- Prepare
responses to routine correspondence;
- Manage
office protocol and etiquette; and
- Perform
any other duties as may be assigned by the Supervisor.
Skills and Competence
- Analytical
skills;
- Interpersonal;
- Communication
skills;
- Creativity
and Innovativeness
- Problem
solving skills;
- Risk
management skills;
- Continuous
learning skills
How to Apply
