Supply Chain Management Manger
DIRECTORATE N/A
DEPARTMENT Supply
Chain Management
GRADE/LEVEL IRA 4
IMMEDIATE SUPERVISOR
Senior Manager, Supply
Chain Management
TERMS OF SERVICE
Permanent and Pensionable
Job Purpose
The position is
responsible for ensuring efficient management of supply chain processes and
logistics as well as procurement of goods and services while maintaining and
following set standards, regulations, systems, and in strict adherence to the
Public Procurement and Asset Disposal Act (PPADA). The position also creates
balancing act of following regulations and creating operational efficiency that
saves the organization value for money while attaining timely supply of goods
and services for optimal operations.
Job Specifications
Responsibilities
Managerial / Supervisory
Responsibilities
- Develop and monitor Supply Chain processes,
procedures, legislation for effective and efficient operations;
- Analyse and review drafted contracts to ensure
compliance with legislation and protection of Authority’s interests;
- Ensure preparation of professional opinion to the
Accounting Officer in compliance with PPADA and the Regulations;
- Initiate formulation and development of policies,
plans and strategies in the supply chain function to ensure proper
alignment to the corporate Strategy;
- Develop and maintain supply chain capability and
culture that reflect the values which facilitates performance,
professionalism and initiative by departmental staff in the Authority;
- Manage the development, review, and maintenance of
supplier selection, evaluation methods and performance strategies to
improve their effectiveness and efficiency;
- Manage all procurement for goods, works and
services in the Authority and discharge of duties in line with the
Procurement & Asset Disposal Act and regulations;
- Review the preparation of statutory reports to
PPRA and other reports for goods, works and services and recommend for
submission;
- Manage the secretariat aspect of procurement
committees in conformance with the Act and Regulations;
- Develop supplier relations for effective
performance contract and delivery goods, works and services;
- Compile and consolidated Annual Procurement and
Disposal Plan in liaison with all head of departments;
- Monitoring and advise appropriately on all risks
related to procurement and contract management by ensuring that
appropriate controls are instituted and implemented to mitigate and
eliminate the risks;
- Ensure implementation of the annual procurement
plan of goods, works and services as provided in the law;
- Develop, implement and review of the Departmental
service charter toensure delivery of quality service;
- Manage Departmental workload and advise management
on staffing requirements;
- Develop and monitor implementation of the
Departmental service charter to ensure compliance;
- Develop and monitor implementation of the
Department’s implementation of Quality Management System, risk management
and knowledge management to ensure compliance.
- Operational Responsibilities / Tasks
- Document proper documentation of procurement proceedings
and safe custody of all procurement records of the Authority;
- Analyse and review monthly progress reports of all
supply chaincontracts of the Authority and advise management;
- Maintain custody of the updated lists of
registered suppliers, contractors and consultants in the categories of
goods, works or services according Authority’s supply chain requirements;
- Mentor and coaching Direct reports;
- Develop, analyse and review contract management
process for effective operations;
- Develop and implement Stores Management processes
for effective and efficient process;
- Custodian of Financial Proposals and ensuring that
they are available in accordance with the established procedures;
- Analyze and review issuance of inspection and
acceptance committee report, interim or completion of inspection and
acceptance certificates to facilitate effective and efficient payment;
- Manage and review notification of award and
regrets to successful and unsuccessful bidders respectively bidders;
- Manage and review disposal process for obsolete,
unserviceable and surplus items.
Qualifications
- Masters’ degree in Procurement and Supplies
management, Logistics and Supply Chain Management, Economics, Business
Administration, Commerce, Entrepreneurship or relevant field from a
recognized institution;
- Bachelor’s degree in any of the following
disciplines: – Supply Chain Management and Logistics, Commerce/Business
Administration (Supplies Management option) or equivalent and relevant
qualification from a recognized institution;
- Membership to Kenya Institute of Supplies
Management(MKISM) or Chartered Institute of Purchasing and Supplies(CIPS)
or equivalent
- Management Course lasting not less four (4) weeks
- Supervisory Course for not less than two (2) weeks
- Proficiency in IT with working experience gained
in an automated ERP environment
- Nine (9) years relevant experience
- Meets the provisions of chapter six of the
constitution.
Competencies and
skills
- Strong communication and reporting skills;
- Strong analytical and numerical skills;
- Strong organization and interpersonal skill;
- Mentoring, coaching and leadership skills;
- Conflict management; and
- Ability to work under pressure, prioritize and
multi-task.
How to Apply
Suitably qualified and
experienced individuals should submit applications enclosing a detailed
curriculum vitae (CV), copies of relevant academic and professional
certificates/testimonials and a copy of National Identity Card.
The CV must at the
minimum provide details of the applicant’s email address, day-time mobile
telephone numbers, details of current employer, current remuneration and names
and contacts of three (3) referees familiar with the applicant’s professional
background and experience.
Applications, addressed
to the undersigned, may be delivered at the Insurance Regulatory Authority
(Registry Section) at Zep-Re Place, 2nd Floor, Longonot Road, Upper Hill.
Please note that these should be sealed, marked “Confidential” and indicate the
job reference (e.g “REF:SO/01” for Supervision Officer). Alternatively, they
may be sent by post or email to:
Commissioner of
Insurance & Chief Executive Officer
Insurance Regulatory
Authority
Zep-Re Place
P.O Box 43505-00100
Nairobi
EMAIL
: careers@ira.go.ke
Applications must be
received by close of business on 18th
of August 2022