Assistant Office Administrator (1 Position) EPRA Job Grade 8 (Permanent & Pensionable) – Ref: VA/54/6/2022
Duties and Responsibilities
- Responsible
for the overall day to day management/administration of the office of the
functional head;
- Booking
the meeting room for meetings and making hospitality arrangements as may
be required;
- Sending
out notices for meeting and following up to confirm receipt;
- Ensuring
that the meeting venues are well organized;
- Managing
and maintain the office diary and schedule of appointments for the
immediate supervisor;
- Providing
secretarial services for the functional area;
- Maintaining
records of outgoing letters, correspondences, documents and records;
monitor, screen, respond to and distribute incoming communication.
- Preparing
and editing correspondence, communications, presentations and other
documents.
- Organizing
international travel as may be required from time to time;
- Answer
and screen calls directed to the directorate/ department/division
Qualifications
- A
Diploma in Secretarial Studies from the Kenya National Examinations
Council (KNEC) or equivalent qualifications from a recognized institution;
OR
- The
following qualifications from the Kenya National Examinations Council:
- Typewriting
III (50 w.p.m.)/Computerized Document Processing III;
- Shorthand
III (100 w.p.m);
- Business
English III/Communication III;
- Office
Practice III;
- Commerce
II;
- Office
Management III/Office Administration and Management III;
- Secretarial
Duties II;
- Proficiency
in computer application skills;
- Demonstrated
results in work performance; and
- Fulfilled
the requirements of Chapter Six of the Constitution.
How to Apply
Mandatory Requirements
for all Positions
Applicants MUST provide
the following documents on application:
- A
Signed application letter;
- A
detailed Curriculum Vitae indicating their current and previous employers,
positions held, current and expected salary, level of education and names
of at least three professional referees, two of which must be working in
the current organization;
- Copies
of academic and professional certificates;
- Copy
of Birth Certificate; and
- Copy
of National Identification Card.
Interested and qualified
individuals are required to submit their applications through email Recruitment22@epra.go.ke not later than 5.00
p.m. on 31st July 2022,
addressed to the undersigned:
The Director General,
Energy & Petroleum
Regulatory Authority (EPRA),
P.O Box 42681 – 00100,
Nairobi.
EPRA is an equal opportunity employer. Youth, female candidates,
Persons with Disability (PWD) and marginalized are strongly encouraged to apply.
ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED.
Shortlisted candidates
will be required to avail original and copy of application letter, Curriculum
Vitae; certified copies of the relevant academic and professional certificates;
national identity card; birth certificate and valid clearance certificates from
KRA; HELB; EACC; Credit Reference Bureau and Kenya Police as per chapter six of
the Constitution during the interview.