Office and HR Administrative Associate
About the role.
The role holder will act
as the first point of contact to employees and external partners for all Office
and HR-related queries in Kisumu. As a priority, you will handle
Office duties and the majority of employee documentation, including contracts,
casual attendance sheets. A good understanding and knowledge of employment law
and ensuring the HR Administration department conforms to these is key.
Assisting with any other administrative tasks as and when they arise may be
necessary, including helping with travel arrangements.
Our ideal candidate has experience with HR procedures and can juggle various
administrative tasks in a timely manner.
Duties and
Responsibilities
- Be the first point of contact for any queries,
screen all incoming calls courteously redirecting/transferring calls to
respective teammates, screen all visitors to determine the purpose of
their business within the premises and use discretion as to whether they
can be granted access or whether they need an appointment.
- Immediately greet guests and offer to assist with
their needs.
- Ensuring a well-functioning office by conducting
line tours daily
- Manage and coordinate all maintenance of
office-related issues by collaborating with the Maintenance team to
resolve the issues within 24 hours if they are a high priority. Inform
teammates of the maintenance issues by posting what the issue is, when it
will be resolved, and what to use in the meantime. Once the maintenance
issue has been sorted out, then notify teammates.
- Perform general office clerk duties, for example,
Coordinating courier services, and travel arrangements
- Maintaining office equipment (Printers and
Projectors) and if there are any issues escalate to the IT team.
- Maintain office supplies by checking stock to
determine inventory levels; anticipating requirements; placing and
expediting orders; verifying receipts; stocking items.
- Raise administrative related PRs and liaise with
procurement partners to ensure that PRs are approved and payments
processed on time to avoid discontinuation of service
- Assisting with payroll by providing the department
with relevant employee information, i.e. holiday and sick days taken.
- Report any GPA/WIBA/GLA related injuries and
coordinate with Avenue Hospitals for any injured staff under WIBA to
receive medical attention
- Submit medical insurance forms to the Nairobi
Teami for new staff within 24 hours.
- Distribute Pension statements and P9 Forms to
employees and keep track to ensure that all employees have received
- Updating internal database, such as leave is
taken, change of departments
- Create regular reports and presentations on HR
metrics
- Answer employee’s query about HR-related issues
- Monthly distribution of payslips to staff
- Support employees by ensuring they are enrolled
and understand the benefits
- Coordinate Clearance for staff in Kisumu
- Assist in casuals management in and process Salary
Advance Forms in Kisumu
- Perform any other duties that may be assigned by
the supervisor as needed
Qualification
- Diploma/Bachelor’s degree in human resources
management, business administration, or a related field.
- Good understanding of labor laws
- Excellent Organisational skills and ability to
prioritize
- Interpersonal with good communication skills
- The ability to keep sensitive information
confidential.
- Must be approachable and helpful.
- Strong critical thinking skills.
- Good ethical judgment.
- Proficiency using Microsoft Office Suite
Job Location
Kisumu
How to Apply
Application Deadline
: 30th
June 2022
Sanergy is an equal
opportunity/affirmative action employer. All qualified applicants will receive
consideration for employment without regard to race, color, ancestry, religion,
sex, national origin, sexual orientation, age, marital status, disability,
gender, gender identity or expression. All qualified persons are encouraged to
apply.
