Assistant Admin Officer
Ref: KeMU/HR/2/05/22
Responsibilities
- Facilitate safe processing of
certificates and transcripts through results verification to ensure
correct awards and guard the integrity of University examinations.
- Ensure safe custody of academic
certificates and transcripts
- Drafting verification letters
to authenticate certificates issues in response to queries by various
organizations
- Process data for administrative
planning
- Assist in information
processing and dissemination.
- Handling of student inquiries
- Perform regular update of
Enterprise Resource Planning (ERP) by occasional checks in the student’s
card, students’ statistics and semester registration to ensure accuracy of
students’ information
- Assist in collecting, recording
and maintaining student records
- Filing and storage of students’
records
- Participate in appraisal,
archival and disposal of records
- Assist in registration of
students
- Any other duties assigned by
immediate supervisor.
Qualifications
For direct appointment
to this grade an officer must have: –
- A
Bachelor’s degree in Information Science/ Records and Archives Management/
Computer Information Systems or equivalent from a recognized University
with not less than 4 years’ work experience in a similar
- administrative
position.
- Evidence
of proficiency in the use of information management systems.
- Adequate
working experience in managing students’ records
- Adequate
knowledge in data mining and analysis
- Proficiency
in ICT skills
- Good communication and
interpersonal skills
- Attention to details, high
level of integrity and confidentiality
How to Apply
Each application shall
be accompanied by detailed Curriculum Vitae, Copies of Relevant Academic and
Professional Certificates, National Identity Card or Passport, Testimonials,
and other relevant supporting documents. Scanned copies of these documents must
accompany the email application.
The successful applicant
will be required to bring the following:
- Clearance
from Kenya Revenue Authority
- Clearance
from Higher Education Loans Board
- Clearance
from the Ethics and Anti-Corruption Commission
- Clearance
from Credit Reference Bureau
- 5Criminal
Investigation Department (Certificate of Good Conduct)
Letters of
recommendation from at least three referees familiar with the applicant’s
professional experience and character in general should also be sent to the
address below.
Applications shall
clearly be marked with the Reference Number of the Advertised position
“Application for the position of (position applied for)”and submitted as
follows:
Three (3) hard copies should be addressed
to
The Vice Chancellor
Kenya Methodist University
P. O. Box 267 – 60200
MERU, KENYA
And
An electronic copy in
PDF format to be sent direct to the Vice Chancellor on email: applications@kemu.ac.ke To
be received on or before 21 st May 2022. Only
shortlisted candidates will be contacted