Finance Coordinator, (Accounts Payables, Financial Control)
Position Summary:
Support the smooth
running of hospital activities by ensuring all procured hospital supplies are
reconciled and paid in a timely manner and that the hospital’s Inventory is
properly managed by Monitoring and reviewing the stock reports and ensuring
corrective action is done on the variances and weaknesses.
Key Responsibilities:
- To supervise and oversee the accounts payable
section of the Aga Khan University Hospital Nairobi which includes booking
of the supplier invoices, bills, statutory payments, integration of
liabilities with inventory and procurement information systems.
- Oversees reports regarding cash flow; ensures
correct payments are made in a timely manner.
- Develops guidelines for proper handling and coding
of invoices to maintain general ledger expense account and inventory
records.
- Play a key role in the implementation of ERP
Implementation which is currently ongoing.
- Develop a strong control over management and
reconciliation between accounts payable, general ledger and material
management system. Review and closely monitor stock reports and ensuring
corrective action is done on the variances and weaknesses.
- Lead quarterly inventory verification exercise, analysis
variances and propose corrective measures to the Controller Finance.
- Analyzes expense reports and other invoices for
accuracy and eligibility for payment.
- Ensure accruals and prepayments are correctly
posted in the correct periods;
- Participating in annual audit and ensure end of
quarter/ month closure
- Verifies payments before the Financial
Controller’s signature is added by reviewing checks and vouchers.
- Reconciles accounts payable total and general
ledger with other applicable records (e.g., Accounts payable ageing).
- Assist in correct and timely preparation of budget
reports and purchase journals.
- Ensures proper record keeping of purchases for use
in tax preparation and periodic audits.
- Ensures employer identification numbers or KRA PIN
numbers have been collected from all vendors to facilitate preparation and
submit WHT.
- Ensures proper maintenance, filing, and storage of
records in case of audits.
- Preparation of Audit schedules
- Performs other related duties as assigned.
Qualifications and
Skills requirements:
- CPA (K) and/or Bachelor’s Degree
- 5 years or more in an almost similar role in a
busy finance department with working knowledge of accounting standards and
procedures.
- Proper understanding of IAS, IFRS, and GAAPs and
their applications
- Conversant with Accounting Systems and proficient
in MS Office.
- Experience in preparation of financial statements
- The ideal candidate should have excellent
interpersonal, organizational, and customer service skills.
- Very good analytical and organizational skills,
- Honesty and integrity
- Self-driven and initiative
- Ability to work with minimum or no supervision
- Ability to work independently or in a team
environment
- Attention to detail and problem-solving skills
- Professional grooming and self-presentation
How To Apply