(Kenyan National Hire)
Closing
date: March 19, 2021
JOB DESCRIPTION
Job
Title: Accountant
Grade: 6
Level: Senior Specialist
Division: Administration
Department: Finance
Primary
Purpose
This position is responsible for the daily expenditure, management and
maintenance of the RSC Africa financial records, in accordance with the
guidelines of DOS/PRM and RSC Africa policies and procedures. The position also
acts as a back up to the Senior Accountant and works closely with the Regional
Deputy Director for Administration, Human Resources staff, General Services
staff and other staff in the Administration and Operations Departments.
Supervision
This position reports directly to the Senior Accountant.
Essential
Duties
- Administers,
disburses and replenishes the Shilling and Dollar petty cash funds.
- Enters
check and petty cash payments into Sage 300 accounting system.
- Enters
data into the accounts receivable module and distributes quarterly
debtors’ statements to staff/Bill staff with any owed amounts.
- Assists
and organizes relevant documents for the annual audit both internal and
external.
- Receives
refunds of unused travel cash advances and any other cash and check
refunds, issues receipts for any refund received and ensures regular and
timely banking of all refunds received.
- Review and
ensure that Trip Expense Reports are reviewed and duly signed by the relevant
staff supervisors and filed appropriately.
- Performs
quarterly stock-take of Inventory and prepares and submits a report on
variances to the Regional Deputy Director for Administration and General
Services Manager for follow up.
- Assists in
budget preparation by providing requested data.
- Follows
sound accounting procedures and practices in conformity with GAAP, IAS and
OMB circulars to ensure accuracy and transparency on the use of US
Government’s funds.
- Reviews
purchase requests before they are turned into purchase orders.
- Files and
retrieves financial documents.
- Assist
with bank reconciliations on monthly basis.
- Reconciles
and disburses monthly, quarterly and annual statutory deductions and
returns, including pension, withholding tax, NHIF, NSSF, PAYE within the
statutory period.
- Prepares
monthly financial reports on accrual basis using fund accounting
principles
- Prepares
staff Telephone Bills report and any other receivable and sends to payroll
section on monthly basis. Prepares and disburses accounts payable for
approved purchases and contracts according to procedures and policies in
place.
- Undertakes
all duties as may be assigned by supervisor in order to improve on
internal controls and financial operations for the overall achievement of
RSC Africa’s goals and objectives.
Qualifications
Education:
· Bachelor of Commerce, Accounting, Finance or other Business Degree or
four (4) years of experience in lieu of a degree required.
· Computer Literacy and CPA qualification necessary for the position is preferred.
Experience:
· 5 years of paid work experience is required.
· 2 years directly related specialized experience performing the essential
duties in finance is required.
· Experience in the Non-Governmental sector preferred.
Knowledge
/ Skills:
· Knowledge of Excel spreadsheets and Sage 300 or similar accounting
software required.
· Knowledge of fund and accrual accounting principles is required.
Abilities:
· Ability to maintain the confidentiality and integrity of accounts and
budget information.
· Ability to communicate effectively both verbally and in writing.
· Ability to follow instructions from the Supervisor with a positive and
receptive attitude.
· Ability to conduct oneself in a professional and courteous manner to
represent the best interests of RSC Africa and CWS/IRP.
· Ability to maintain a high performance standard with attention to detail.
· Ability to work independently and contribute to overall operations at
management level.
· Ability to manage a large and diverse workload under pressure with
competing priorities.
· Ability to work well as a team in a multi-cultural environment while
maintaining a high level of motivation.
· Ability to actively participate in the implementation of the U.S.
Government Operational Refugee Processing Program in Africa.
· Ability to deal effectively and courteously with a large number of
associates, outside agencies, applicants and members of the general public.
· Ability to carry out all of the duties of the position efficiently and
effectively with minimal supervision; Ability to lead others and address issues
as they arise.
· Ability to maintain strict confidentiality with RSC Africa administrative
and operational information.
· Ability to analyze and solve complex problems.
· Ability to effectively manage RSC Africa’s resources.
Working
Conditions
Physical: This position requires bending, kneeling, sitting, standing, walking,
pushing/pulling, handling objects (manual dexterity), reaching above shoulder
level, using fine finger movements and lifting/carrying light loads.
Environmental: Incumbents in this position will be exposed to marked changes in
temperature and/or humidity, dust and infectious diseases and harsh weather
climates.
Special
Requirements
Certificate of Good Conduct is required before the start of employment. A
valid passport and the ability to maintain a valid passport throughout the
entire appointment is required, which includes having enough passport pages for
travel. The candidate should be of good health, willing and able to travel
extensively in often difficult conditions, and have a high degree of
flexibility. Must have proof of Yellow Fever vaccination before traveling for
CWS RSC Africa. Employee will be entrusted with the receipt, custody and
payment of money.
Licensing/Certification
Certified Public Accountant Part III (CPAK) or Association of Certified
Chartered Accountants (ACCA) required.
Competencies
Communication
Ensure effective exchanges of information with others. Examples of skills
and behaviors include speaking to others respectfully; expressing ideas in a
logical, organized way; sharing information appropriately; and clarity and
conciseness in written communication.
Relationships
Ensure constructive and supportive interactions with others. Examples of
skills and behaviors include being positive and supportive when working with
others; sharing information and resources freely; resolving conflict
constructively; and proactively working to remove obstacles to success for
others.
Job
Knowledge
Utilize and apply job related knowledge to complete job tasks at a level
that meets or exceeds expectations. Examples of skills and behaviors include
utilizing job knowledge to solve problems or develop new approaches;
maintaining or enhancing skills through continuing education; and taking on projects
that will develop or enhance skills.
Teamwork
Work effectively and contribute as a member of a team. Examples of skills
and behaviors include supporting other team members by sharing information;
covering the work of others during absences, vacations etc.; and actively
participating in developing ideas for ways to increase team effectiveness.
Problem
Solving
Analyze information and develop solutions to challenges that arise during
the course of performing a job. Examples of skills and behaviors include
researching and collecting facts; defining the issues and the parties affected;
formulating options/solutions for addressing the problem; and engendering
support for and implementing the solution.
Program
Planning and Management
Organize work and/or plan projects and ensure timely completion and/or
successful implementation. Examples of skills and behaviors include identifying
and analyzing program options; identifying the tasks and deliverables required
for successful completion; managing one’s time; monitoring the resources
involved and ensuring that they are directed most effectively; and working with
all involved to ensure successful completion.
Leadership
Guide and direct oneself or other individuals and groups toward a desired
outcome. Examples of skills and behaviors include taking the appropriate level
of initiative to resolve problems or remove obstacles, bringing individuals
together around a common goal; evaluating information and making decisions;
navigating conflict and obstacles; and ensuring that communication takes place
between all parties involved.
Resource
Building and Stewardship
Balance the acquisition or investment of organization resources with
responsible use of those resources in line with the organization’s mission.
Examples of skills and behaviors include taking advantage of all opportunities
to cultivate potential donors; evaluating situations to identify the best use
of resources; and making responsible investments of resources that increase
organization effectiveness.
How to
Apply
Click on the CWS careers
site – https://cws-careers.vibehcm.com