Jamii Sacco is a Deposit Taking Sacco (DTS) registered under the Cooperative Societies Act Cap 490 (Amended 2004) of the laws of Kenya and licensed by SASRA.
The objectives for which
the Society was established are to organize and promote the quality of life of
the members by providing quality financial products and services.
The following position is vacant and the Sacco would like to fill it:
Position: Assistant II – Records
Grade J-B1 Department:
Registry
Job Type: Contract –
Three (3) Years
Location: Nairobi
REF. JSS/HR- AR -II/2020 JOB
PURPOSE
Reporting to the
Manager, Human Resource, the job holder ensures that records management is a
discipline which utilizes an administrative system to direct and control the
creation, version control, distribution, filing, retention, storage and
disposal of records, in a way that is administratively and legally sound,
whilst at the same time serving the operational needs of the SACCO and
preserving an adequate historical record.
Responsibilities
- To proactively develop and support a culture of
high quality records management practice across the SACCO to deliver
expected
- To administer records management policies designed
to facilitate effective and efficient handling of business records and
other
- To develop, implement and support systems and
practices which facilitate compliance with the requirements of the
Co-operative Societies Act and the
- SACCO Societies Act 2008, SACCO’s Disaster
Recovery and Business Continuity Policy.
- To oversee the development of infrastructure to
support Sacco’s response to information legislation and to deliver best
practice business
- To manage the SACCO’s response to information
policy requests
- To store, arrange, indexing and classifying
- To open files for new members
- To file and retrieve files on request
- To manage mail and postage
- To retrieve and archive closed files
- To keep records in a safe and secure manner under
lock and key
- To update members register, share and nominees
register
- To facilitate the development of filing systems,
and maintaining these to meet administrative, legal, and financial
- To devise and ensure the implementation of
retention and disposal schedules
- To oversee the management of electronic and/or
paper-based information
- To advise on and implement new records management
policies and classification systems
- To advise staff in other Departments on the
management of their records and information.
- Any other duties as may be assigned by Line
IMPACT OF RESULTS
Effective and efficient
management of the SACCO’s records
Qualifications
- Diploma in Archive & Records
Management/Information Science/ Library Science
- Minimum two (2) years’ work experience in Records
Management
- Computer literacy
- Organizational abilities and time management
skills
- Good interpersonal skills and high level of
integrity
- Demonstrates team work and problem solving ability
- Good communication skills; both written and verbal
GENERAL REQUIREMENTS
- Planning & Organizing
- Leadership
- Commercial Awareness
- Decisiveness
- Interpersonal Sensitivity
- Adaptability
OTHER REQUIREMENTS
- Police clearance certificate (Certificate of Good
Conduct)
- Tax compliance certificate from the Kenya Revenue
Authority (KRA).
- Clearance certificate from the Ethics and
Anti-Corruption Commission (EACC).
- Clearance certificate from Credit Reference Bureau
(CRB)
How to Apply
Applications together
with a CV (that includes notable achievements, work experience, current
remuneration, qualifications, names of three referees (two of whom must have
supervised the candidate at some point), telephone contact, email address,
copies of academic and professional certificates as well as relevant
testimonials should be addressed to the following:
The Chief Executive Officer,
Jamii Sacco Society Ltd,
P O Box 57929-00200 NAIROBI.
The envelope clearly
marked with the reference number should be received on or before Friday, 21st October,
2020 at
12.00 noon. Only short-listed candidates will be contacted.
Jamii Sacco Society is
an equal opportunity employer and any canvassing will lead to automatic
disqualifications.