ORGANIZATIONAL CONTEXT
Adeso is an expanding and vibrant African based international development and humanitarian organization. At Adeso, we work with African communities who are yet to realize their full potential; working inside these communities to create environments in which Africans can thrive. Our belief that economic, social and environmental security is the bedrock of a healthy community drives the nature and intent of our programming. We work to prevent and overcome situations that adversely affect community well-being by: reinvigorating the economy, developing skills for life and work, providing humanitarian aid, and influencing policy.**
For the past 20 years we have strengthened rural livelihoods through
environmental awareness, training, technology transfer and innovative
humanitarian projects in pursuit of a peaceful, self-reliant, and greener
future. Currently, Adeso has programs in Somalia, Kenya and South Sudan.
Adeso is an exciting and dynamic organization experiencing managed rapid
growth. It offers sound employment conditions with opportunities for personal
growth and development.
POSITION
SUMMARY
The Finance Assistant will report to the Senior Finance Officer. S/he will
support the Finance Team by assessing, monitoring and addressing the status of
internal controls and all compliance aspects in Adeso. S/he will be responsible
for supporting all the primary financial and accounting functions in the Kenya
office and ensuring financial transactions and records are undertaken and
maintained in accordance with internal and external financial requirements.
POSITION
PURPOSE
The purpose of this role is to work alongside the Finance Team and in close
co-operation with the Operations and Human Resources Departments to minimize
operational risks in relation Adeso operations.
SPECIFIC
ROLES AND RESPONSIBILITIES
- Capturing
financial data into the financial system by following the relevant Adeso
and donor regulations.
- Preparing
payment requisitions and relevant documents and processing payment.
- Maintaining
payable schedules and records of all invoices received from vendors and
service providers.
- Ensuring timely
payments of monthly bills and utilities to vendors, suppliers and service
providers.
- Managing
schedules and files for statutory deductions.
- Preparing
statutory payments such as withholding tax, withholding V.A.T, HELB, NSSF,
NHIF, NITA and ensuring compliance with the regulatory bodies.
- Ensuring
regular monitoring of the bank account(s).
- Preparing
bank reconciliations and follow up on any outstanding items.
- Undertaking
a monthly cash verification procedure to ensure proper use of the imprest.
- Maintaining
an updated filing system and ensuring posting of all transactions.
- Maintain a
monthly creditor aged analysis.
- Maintaining
proper and the appropriate filing of the electronic and hard copies of the
financial documents and reports.
- Preparing
monthly reconciliations of balance sheet items with all necessary
supporting documentation (invoice/vendor statements, bank statement and
staff travel and other advances).
- Support in
audits
- Carry out
any other duties that may reasonably or exceptionally be required to
ensure the smooth operation of the Finance Department and the
Organization.
SKILLS
AND QUALIFICATIONS
Essential:**
- Bachelor’s
degree in Accounting or Business Studies from a reputable university.
- A
professional seeking accountancy qualification, such as CPA or ACCA
- Minimum of
2 years’ work experience in a reputable firm or company, relevant work
experience in an NGO will be added advantage
- Computer
literate especially in using Ms Excel and working experience with NAVISION
(SERENIC) accounting package.
- Good
understanding of donor rules and regulations requirements.
- Proficient
in spoken and written English.
Desirable:
- Demonstrated
ability to work a team setting.
- Initiative
and independent judgement is required by the incumbent in determining what
needs to be done and the best working methods.
- The
incumbent should be versatile and flexible so as to quickly adapt to
changing situations.
How to
Apply
This is a challenging
opportunity for a dedicated and highly motivated professional. If you would
like to join this dynamic team, please submit your application to jobs@adesoafrica.org,
quoting “**Finance Assistant**” in the email subject matter, by September 28th 2020. Applications will be
reviewed on a rolling basis.
Each application should
be addressed to the Human Resources Department and include the following:
· An updated CV (maximum
3 pages);
· An application letter
which should include remuneration requirements, and indication of your
preferred work location, and contact information for three work-related
referees.
Applications not including
all of the above information will not be reviewed. Only short-listed candidates
will be contacted. Adeso is an equal opportunity