Position: Accounting and Administration Analyst
Job Type: Full
Time
Job Category:
Finance
Closing Date:
September 24th, 2020
Location: Nairobi
Job Description
Cytonn Properties LLP is a facility and property management entity providing rental property supervision and management, which includes rent and service charge collection, tenancy relations management, service providers management and property maintenance among other property management needs. This removes the inconvenience that comes from being a landlord in a gated community, which is taken up by Cytonn Properties’ team thus guaranteeing a satisfactory income to owners of the properties.
Cytonn Properties
does this by offering expertise and personalized attention in the management
individual property units, working efficiently and effectively to maintain the
units and common facilities of the developments, allowing the residents to live
stress free and productive lives.
The management
concept is founded on professionalism, integrity, accountability and quality
service that guarantees the maximum return for the owners’ investment while
maintaining the property at the highest standards to attract and retain the
best tenants’ possible, leading to capital preservation and
appreciation. As such we have adopted global facilities and property
management best practices in our management model to ensure that we deliver to
promise.
To enable Cytonn
Properties provide efficient accounting and administration duties with
precision to its tenants and residents, we are is looking for a dynamic
and hardworking individual who is attentive to details and has strong
entrepreneurial skills to join the Facility and Property Management team as
a Accounting and Administration Analyst.
Responsibilities
- Perform period-end closing activities, including
billing of utility, rent, service charge and property management fees from
the facilities and management system, in addition to issuing statements by
1st of each month.
- Track compliance on collections of billed amounts
and apply policy in place to enhance collection and record and collect
penalties imposed.
- Process in the system daily deposits and create
deposit detail, receipt of payments journals, file paper documentation.
- Perform bank and cash reconciliations and
substantiate financial transactions with verified source documentation.
- Generate monthly, quarterly and annual financials
and accounting reports.
- Prepare annual budgets and review expense ledgers
and assist in recovery reconciliations including to ensure
cost-effectiveness.
- Review service contract and the associated bills,
including the procurement and settlement of the service providers payments
as per the contracts.
- Review renovations or refurbishments quotes that
will be presented against approved budgets by the Management Company.
- Conduct annual audit and present financials to
Management Company.
- In coordination with facility manager/caretaker,
ensure compliance to all procedures as listed in the lease and the Property
Manager agreement.
- Advising the Facility Manager/Caretaker on
increasing energy efficiency and cost-effectiveness measures.
- Monitor that service level maintenance contracts
schedules are performed as per contracts and scheduled where necessary to
ensure that they meet the needs of the facility.
- Ensure that facilities meet government regulations
including payment of statutory requirements such as rent and rates and
also meet environmental, health and safety standards.
- In coordination with Facility Manager/Caretaker,
processing move-ins including leases issued to tenants of units managed by
the property manager, tenancy application form for all tenants, as well as
processing move-outs in the tenancy clearance exit form for any admin
& accounting issues.
- Adequate supervision of the multi-disciplinary
teams of service contract providers staff including cleaning, maintenance,
grounds and security.
- Drafting reports and making written
recommendations.
- Any other duties that may be assigned to the
Analyst.
Qualifications
- Certified Public Accountant of Kenya or equivalent
qualification (CPA-K, ACCA), Degree is not a must.
- At least 2 years’ experience working in property
management will be an added advantage.
- Communication and influencing skills, in person
and in writing, and customer service skills.
- Analytical, decision making and problem-solving
skills.
- A team player with ability to lead and manage
teams.
- Attention to detail but also the ability to see
the implications for the bigger picture, including having a commercial
sense.
- Organization skills with good time management
skills and ability to multi task, prioritise and to handle a complex,
varied workload.
- Good knowledge of IT packages, including
accounting or facilities management systems.
How to apply