Closing date:
Background
inSupply Health is
an independent, regional advisory firm based in Nairobi that is pioneering new
approaches to improve public health supply chains in East Africa. Drawing on
the experience of our John Snow Inc. (JSI) affiliation, our team of dynamic local
consultants works closely with public and private sector clients to design
optimized, responsive and resilient supply chain systems. inSupply deploys
systems that deliver essential health products such as antimalarial and HIV
medications, vaccines and contraceptives in complex settings. We take proven
methodologies from the commercial sector and adapt them to local conditions.
We
involve our clients closely in shaping their supply chains so they can own,
implement and continuously improve their systems over the long term. We
specialize in: developing supply chain maturity strategies, building
organizational capacity for supply chains, designing and implementing
data-driven, optimized supply chain systems and quantifying health commodity
needs. inSupply doesn’t just help our clients select the right technology for
better supply chain management. We also invest in people and processes, helping
to build a culture of data use and continuous improvement.
Who we are
looking for:
inSupply has an
immediate opening for a highly motivated, organized, self-motivated and
experienced Accountant. Under the supervision of the inSupply Finance and
Administration Manager, the Accountant will engage in instituting accounting
controls, recording and reporting of assets, liabilities and income and
monitoring of disbursements of client funds in support of inSupply contracted
activities.
Responsibilities:
Accounts Payable/Receivable
• Responsible for
the day to day accounting including ensuring documentation associated with
financial transactions meets inSupply and client requirements, entering
transactions into QuickBooks, reconciling advances and projecting and tracking
expenditures and accruals;
• Ensure that
monthly accounts are generated for each month by the 10th after the previous
month ends.
• Ensure all
inSupply accounts are reconciled and any variances are explained;
• Update expense
tracking file and work with Finance and Administration Manager to generate
invoices to clients on a monthly basis and submit by the contractual deadline;
• Enter payments
towards invoices and any other revenue, ensuring that it is accounted
appropriately in accounting books;
• Ensure all
accounting systems in the company meet with the accounting principles and
safeguard the resources of the company.
• Supervise filing
and updating of financial documents in share point and hard copies in line with
finance and office procedures.
Audit
• Work with
inSupply auditor to prepare and submit year-end audit reports;
• As needed,
gather documentation for client audits.
Cash flow
• Ensure inSupply
has sufficient cash on hand at all times for ongoing operational costs;
• Work with
Finance and Administration Manager to request advances from clients and track
payments for invoices, in order to maintain cash flow.
• Conduct petty
cash spots checks and prepare a reconciliation report (Cash held in the cash
box & payment vouchers)
Statutory compliance and taxes
• Submit relevant
withholding and VAT payments to Kenya revenue authority.
• Process monthly
statutory deductions and other staff deductions, in line with the Kenyan
existing laws and deadlines.
Budgeting
• Work with the
management team on quarterly updating of organizational budget.
Other
• Perform other
duties as assigned.
Qualifications:
• Bachelor’s
Degree in Accounting. Finance or related field.
• Certified Public
Accountant (CPA-K) or ACCA qualification.
• 3-4 years
accounting experience;
• Excellent hand
on experience with QuickBooks accounting system desired.
• Ability to
maintain strict confidentiality and show discretion and ability to handle
confidential issues.
• Flexibility and
willingness to work as a team member and independently, with a high level of
self-motivation.
• Strong
organizational skills and close attention to detail.
• Excellent
listening and communication skills with sensitivity to communication
differences.
• High level of
attention to detail, ability to multitask and work well under pressure.
• Ability to set
and meet deadlines and provide audit trails.
• Superior
computer skills with a particular expertise in Excel.
• Experience with
financial management for international donors.
Interested applicants fulfilling the
minimum requirements are invited to send their application letter
and CV to recruitment@insupplyhealth.com indicating
“**ACCOUNTANT** ” on the subject line by April 15,
2020
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