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NGO Jobs in Kenya - Self Help Africa

Self Help Africa (SHA) is an International Non Non-Governmental Organization implementing sustainable food and food and livelihoods security programmes in nine Countries in Africa.

Sha’s vision is an economically thriving and resilient rural Africa with a mission to support sustainable livelihoods for Africa’s smallholder farmers.
SHA has been working in Kenya since 2005 implementing rural development sustainable food and livelihood security programs.

Self Help Africa Kenya has been granted an award by the European Union for Baringo County, under the action for “Ending Drought Emergencies: Support to Resilient Livelihoods and Drought Risk Management” to implement a project titled: BAringo Resilience Initiative: Nurturing Greater Opportunity (BARINGO).
SHA therefore seeks to recruit a suitable candidate to fill the following position:
Job Title: Driver – BAringo Resilience Initiative: Nurturing Greater Opportunity (BARINGO)
Company: Self Help Africa
Department: Finance & Administration
Reports to: Administration and Logistics Officer
Condition: Driving under the influence of alcohol is not permitted
Benefits: 22 days annual leave, Medical Insurance (self + spouse and up to 4 children), 10% Employer pension contribution and 25% leave allowance
Expected travel: National level will be required
Job Purpose: The main purpose of this role will be to provide driving services to all SHA staff, including international staff, guests and clients as instructed by the Supervisor.
Key Responsibilities:
Driving
·         Drive the vehicle for official travel and business, or as requested by the Line Manager
·         Transport project materials and equipment to project sites as and when instructed
·         Maintain high standard of service to both internal and external guests
·         Ensure punctuality and safe transport
·         Observe road and traffic laws and regulations of Kenya
·         Ensure that safe driving practices are adhered to including internally agreed standards and procedures
·         Report to the line manager any accidents involving Self Help Africa vehicles within the stipulated timeframe
Car Security & Maintenance
·         Ensure the vehicle is kept clean, tidy and in good working condition at all times
·         Ensure safety and security of passengers and materials at all times
·         Ensure the vehicle is given regular/day-to-day maintenance checks: check oil, water, battery, brakes, tyres, etc.
·         Ensure vehicle repairs are carried out properly by official manufacturers specifications
·         Perform minor repairs and arrange for other repairs, prepare vehicle spare parts inventory
·         Prepare and submit vehicle monitoring report, including records of vehicle operations, maintenance, expenses, mileage, at end of each month
·         Assist the Administration and Logistics Officer to ensure that the vehicle insurance and registration is updated according to schedule
·         Confirm that all kits and equipment assigned to the vehicle are present and report any faults, items missing or used and request immediate replacement
Car Logbook maintenance
·         Record/log official trips, daily mileage, fuel consumption and oil changes
·         Provide fuel receipts, log sheets and weekly reports for the assigned vehicle
Administrative works
·         Provide assistance to the administration department in the times when working at the office, including but not limited to: Photocopying, filing, handling mail, delivering goods and correspondences, carrying parcels, packages, and delivery and collection of official documents as per required Any other work as assigned by the Line Manager
Key Relationships:
Internal
·         Head of Programmes and Programme Manager
·         BARINGO Team (All)
·         Finance and Administration Team (All)
·         Programme Coordinators.
External
·         External stakeholders, government departments, banks, external auditors, donor auditors
Qualifications, Knowledge and Experience:
Essential
·         Mechanical Certificate
·         Valid driving License (B,E,G)
·         Secondary School Certificate
·         Experience in driving 4X4 type of vehicles
Desirable
·         Minimum of 3 years’ experience of driving project vehicles or related work
·         Clean criminal record
·         Willingness to work in rural areas
·         Stable and matured mind
·         Able to work well with staff and partners at different levels
·         Willingness to work after working hours in special instances
·         Experience in fuel analysis management
·         Ability to understand and speak English will be an added advantage.
·         Defensive driving certificate will be an added advantage

Job Title: Monitoring & Evaluation Assistant – BAringo Resilience Initiative: Nurturing Greater Opportunity (BARINGO)
Company: Self Help Africa
Department: Programmes
Location: Baringo County (Marigat), Kenya
Reports to: Project Manager
Gross salary: Ksh 1,680,000 p.a
Length of contract: 6 Months’ Probation period, 2 years contract renewable and one month notice period
Benefits: 22 days annual leave, Medical Insurance (self + spouse and up to 4 children), 10% Employer pension contribution and 25% leave allowance
Expected travel: National level travel will be required
Job Purpose: The purpose of the job is to ensure effective planning, implementation and reporting of Monitoring and Evaluation related activities for the BAringo Resilience Initiative: Nurturing Greater Opportunity (BARINGO).
The Monitoring & Evaluation Assistant will be part of the BARINGO Project Implementation Team and will advise the Project Manager in planning, implementation and reporting of monitoring, evaluation and learning activities of the Project.
S/He will contribute to the development of project M&E system, tracking performance indicators, development of data collection tools, data collection, analysis and reporting and drafting of learning papers.
S/He will build the capacity of Implementing Partners in M & E, manage surveys through SHA’s specific methodologies and tools and provide accurate analysis and presentation of information to enhance SHA’s position as a strong development organization.
Key Responsibilities:
·         In liaison with the M&E Co-ordinator establish a sound M&E system both at the project and partner organizations levels.
·         Take lead in planning and execution of M&E related activities for the project as stipulated in the project M&E Plan including surveys, evaluations and research,
·         Ensure M&E frameworks, tools and techniques are in place for effective tracking of the project indicators’ performance and results,
·         Undertake monitoring visits to the field throughout the project implementation period, as needed to support and/ or supervise data collection or verify data quality,
·         In liaison with the PM organize project review meetings on regular basis to reflect on implementation process, challenges faced, innovations and lessons learnt,
·         Support project staff and implementing partners to manage and maintain an up to date project database system,
·         In liaison with the M and E coordinator, identify training needs, develop a capacity building plan and facilitate capacity development of the implementing partners and project staff on project related Monitoring and Evaluation processes,
·         In liaison with the Project Accountant maintain a Master Project file for all project data, reports, photographs, correspondences, donor reports and documentaries for future reference
·         In liaison with the Communication Officer, ensure documentation of case studies and Impact stories is done and that accurate project data is utilised for press releases, social media and website among others
·         Support the PM in compiling quarterly, annual and other reports required by SHA and/or the donor with input from the programme team
·         Any other duties as assigned by the Project Manager
Key Relationships:
Internal
·         BARINGO Team (All)
·         M & E Programme Coordinator
·         Communication Officer
·         Head of M&E, M&E Advisor and Evaluation Officer – HQ
·         Head of Programmes
·         Head of Finance and Administration
External
·         Partner M & E Teams
·         Government Ministries/ departments,
·         Other like-minded organizations and institutions
Knowledge and Experience:
·         At least 3 years relevant working experience in Monitoring and Evaluation of donor funded project with skills in result based M&E frameworks, indicator tracking, Development of data collection tools and report writing.
·         Excellent knowledge and practice on Project Cycle management
·         Demonstrated experience in handling large volumes of data and database management
·         Advanced skills in data analysis and visualization
·         Practical/ Field experience in data quality control and management
·         Excellent knowledge of Windows environment (Word, Excel, Power Point, Access)
·         Demonstrated experience in Web based platforms /Mobile application
Qualifications / Other Requirements:
·         A degree in Agricultural Economics, Statistics, Social Sciences, Development Studies, Project Planning & Management, Monitoring & Evaluation or other related discipline from a recognized university.
·         Training in monitoring and evaluation and/or Project Management will be an added advantage
Role Competencies:
·         A strong commitment to the aims, objectives and values of SHA Kenya
·         Commitment to international and humanitarian NGO codes, standards and practices
·         Excellent facilitation, communication, leadership and interpersonal relation skills
·         Outstanding analytical and problem-solving skills
·         Ability to work under minimal supervision and on own initiative
·         Ability to deliver desired results within strict deadlines

Job Title: Agriculture Officer – BAringo Resilience Initiative: Nurturing Greater Opportunity (BARINGO)
Company: Self Help Africa
Department: Programmes
Location: Baringo County (Marigat), Kenya
Reports to: Project Manager
Gross salary: Ksh 1,860,000 p.a
Length of contract: 6 Months’ Probation period, 2 years contract renewable and one month notice period
Benefits: 22 days annual leave, Medical Insurance (self + spouse and up to 4 children), 10% Employer pension contribution and 25% leave allowance
Expected travel: Significant nation-wide travel
Job Purpose: The Agriculture Officer will provide technical agricultural support to the implementation of the BAringo Resilience Initiative: Nurturing Greater Opportunity (BARINGO) programme.
S/He will provide technical agricultural advisory service and specialist support to implementing partners and farmers to ensure that the crops and livestock enterprises perform at their best. The Agriculture Officer in consultation with farmers and agricultural businesses give guidance and demonstration on the latest technologies related to agriculture and on how they can take advantage of such technologies.
KEY RESPONSIBILITIES:
PROJECT TECHNICAL SUPPORT FUNCTIONS
Working closely with the Programme Coordinator (Agriculture and Natural Resource Management), the Agriculture Officer will undertake the following tasks;
·         Ensure that all agricultural interventions in the BARINGO programme are carried out effectively to meet the project objectives
·         Provide technical expertise to project and partner staff to ensure effective integration of sustainable agricultural intensification and livelihoods strategies and practices
·         Work with project staff and partners to promote pastoralists and agro-pastoralist participation to attain sustainable agriculture, climate change resilience, environmentally sustainable land use management practices and promotion of natural resource based enterprises
·         Develop and execute work plans related to the development of the capacity of the smallholder farmers and pastoralists and ensure that the plans are executed in an efficient and effective manner as agreed and approved by the Project Manager.
·         Facilitate agricultural related technical workshops, consultations, seminars and training sessions on conceptual and practical aspects of extension and agricultural practices
·         Serve as the agriculture technical lead and write up agricultural related sections in reports, technical papers and proposals to government, potential donors and SHA,
·         Develop agricultural implementation approaches and strategies to guide project implementation e.g strategy on implementing Plant Clinics, IPM etc
·         Conduct trainings and relevant research studies that generate evidence-based programming and efficient and sustainable programme interventions
CAPACITY DEVELOPMENT
·         Design, develop and deliver crop and livestock production training packages/modules, in coordination with other project staff,
·         Identify and carry out a comprehensive capacity assessment of farmer producer organizations and develop and deliver appropriate capacity building programs,
·         Support farmer producer groups/ organizations to put in place and implement innovative agricultural management systems and build their capacity in all aspects of farming as a business
COUNTERPART RELATIONSHIP FUNCTIONS
·         Nurture and strengthen partnerships and networks with local government, civil society organizations and private sector for continued learning and sharing of experiences and best practices,
·         Represent the project in all agricultural related meetings/workshops/field visits and other relevant forums as directed by the Project Manager,
·         Incorporate within the framework of the project potential ‘win-win’ business opportunities which can attract different value chain actors to engage in transactional relationships with the farmer producer organizations and develop a platform for achieving these partnerships,
·         Work in close coordination with the relevant stakeholders on quality assurance and control for all Crop and livestock-based products for value addition, marketing and distribution.
MONITORING AND EVALUATION AND REPORTING
·         In liaison with the M and E Assistant, conduct regular and accurate assessment, monitoring, and dissemination of information and ensure that sustainable agriculture, livelihoods, climate change resilience and natural resources management principles are incorporated in the project,
·         Support the M and E Assistant in data collection and analysis
LOGISTICS, ADMINISTRATION, HR AND SAFETY
·         Ensure efficient use and management of transport and other programme resource
·         Work with the PM and Administration and Logistics Officer in procurement processes of project farm inputs through outlined procurement procedures,
·         Ensure all safety or security incidents (fires, vehicle accidents, theft, etc) are appropriately recorded and reported,
·         Perform any other duties as assigned by the Programme Manager.
Key Relationships:
Internal
·         Programme Coordinator Agriculture and NRM,
·         Finance and Administration Team
·         Self Help Africa Kenya Country Management Team
·         HQ Technical Advisors
External
·         Project implementation partners
·         Stakeholders including government, research institutions, financial institutions, external auditors, donors, and private companies
Knowledge and Experience:
·         At least 5 years’ experience in the implementation of sustainable Livelihood programme design, implementation, and monitoring and evaluation and learning
·         Relevant working experience in planning, and executing agricultural/rural extension systems
·         Knowledge of and experience in advisory capacity in the fields of agriculture extension/advisory services, livestock development and agriculture innovation systems and services to smallholder farmers
·         Demonstrated ability to prepare clear and concise technical reports
·         Demonstrated ability to plan, organize, and conduct technical meetings and training activities
·         Excellent communication, interpersonal and team building skills
Qualifications / Other Requirements:
Essential:
·         Bachelor’s degree in Agricultural Sciences, Animal Production, Agricultural Extension and other related fields
·         Excellent Adult participatory training and facilitation skills.
·         Strong computer skills especially with MS Word and Excel and other related packages
Role Competencies:
·         Proactive and motivated with a strong commitment to Self Help Africa’s vision, mission and values
·         Strong computer skills especially with MS Word and Excel and other related packages
·         Attention to detail and the ability to produce timely and accurate reports
·         Ability to work with minimum supervision
·         Ability to work under pressure and on own initiative
·         Ability to contribute to a small team environment
·         Valid Riding License

Job Title: Natural Resource Management (NRM) Officer – BAringo Resilience Initiative: Nurturing Greater Opportunity (BARINGO)
Company: Self Help Africa
Department: Programmes
Location: Baringo County (Marigat), Kenya
Reports to: Project Manager
Gross salary: Ksh 1,860,000 p.a
Length of contract: 6 Months’ Probation period, 2 years contract renewable and one-month notice period
Benefits: 22 days annual leave, Medical Insurance (self + spouse and up to 4 children), 10% Employer pension contribution and 25% leave allowance
Expected travel: Significant nation-wide travel and minimum international travel required
Job Purpose: The NRM Officer will coordinate the implementation of all NRM activities in accordance with the project objectives and ensure technical quality is achieved within the BAringo Resilience Initiative: Nurturing Greater Opportunity (BARINGO) programme.
Reporting to the Project Manager S/He will work closely with counterparts in strengthening community based natural resources management practices –informed by traditional knowledge and science –for the communities to build resilience to drought and other natural disasters, through implementation of natural resources management activities that contribute to resilience for sustainable livelihoods within Baringo County.
KEY RESPONSIBILITIES:
PROJECT TECHNICAL SUPPORT FUNCTIONS
Working closely with the Programme Coordinator for Agriculture and NRM and the National Drought Management Authority (NDMA) the NRM Officer will undertake the following tasks;
·         Provide technical expertise to all NRM components of the project, assuring technical quality control of interventions,
·         Support the Project Manager in the implementation of all Natural resource Management and Climate change adaptation interventions as stipulated in the project document/work plan.
·         Identify the strategic locations for specific interventions (e.g. areas for reclamation and regeneration of grazing lands, rain water harvesting practices and other soil and water conservation methods) for soil stabilization and minimization of landslide risks.
·         Recommend and facilitate the implementation of a range of effective community level watershed management measures fitted to reduce direct physical impacts of high intensity rainfall events (landslides) in climate vulnerable hotspots in the target area.
·         Identify relevant soil and water conservation and other NRM practices and integrate the recommended NRM practices in the identified locations.
·         Engage pastoral and agro-pastoral communities to actively participate in project interventions
·         Facilitate technical assistance/support for project partners in all relevant areas as appropriate.
CAPACITY DEVELOPMENT
·         Design, develop and deliver NRM and Resilience training packages/modules, in coordination with other project staff,
·         Conduct trainings and relevant research studies that generate evidence-based programming and efficient and sustainable programme interventions
·         Identify and carry out a comprehensive capacity assessment of farmer producer organizations and develop and deliver appropriate capacity building programs
COUNTERPART RELATIONSHIP FUNCTIONS
·         Nurture and strengthen collaboration with NDMA, the County Government, appropriate networks, civil society organizations and private sector for continued learning and sharing of experiences and best practices
·         Represent the project in all Resilience and Humanitarian related meetings/workshops/field visits and other relevant forums as directed by the Project Manager,
·         Identify and build network of resource institutions/experts/NGOs at the national and county level on NRM.
MONITORING AND EVALUATION AND REPORTING

·         In liaison with the M and E Assistant, conduct regular and accurate assessment, monitoring, and dissemination of information and ensure that NRM and climate change resilience and natural resources management principles are incorporated in the project,
·         Support the M and E Assistant in data collection and analysis
LOGISTICS, ADMINISTRATION, HR AND SAFETY
·         Ensure efficient use and management of transport and other programme resource
·         Work with the PM and Administration and Logistics Officer in procurement processes of project inputs through outlined procurement procedures,
·         Ensure all safety or security incidents (fires, vehicle accidents, theft, etc) are appropriately recorded and reported,
·         Perform any other duties as assigned by the Programme Manager.
Key Relationships:
Internal
·         Programme Coordinator Agriculture and NRM
·         HQ Technical Advisors for Agriculture
·         Humanitarian Director
·         Head of Programmes
·         Baringo Project Team
·         Finance and Administration Team
External
·         Project implementation partners
·         National Disaster Management Authority (NDMA)
·         Baringo County Government
·         Other relevant stakeholders including national government, research institutions, financial institutions, external auditors, donors, academic institutions and private companies
Knowledge and Experience
·         At least 5 years’ experience in the implementation of natural resource management, environmental management and livelihood improvement or climate change adaptation projects;
·         Technical experience working in the climate change and climate adaptation field;
·         At least 3 years in project management;
·         Excellent analytical and problem-solving skills;
·         Strong organizational, facilitation and participatory planning skills;
·         Excellent interpersonal and communication skills;
·         Experience working with climate information systems and adaptation planning processes is an important asset.
Qualifications / Other Requirements:
Essential:
·         Bachelor’s degree in Natural Resource Management, Environmental studies, Agriculture, Rangeland Management and other related field.
·         Strong computer skills especially with MS Word and Excel and other related packages
·         Excellent Adult participatory training and facilitation skills.
Role Competencies:
·         Proactive and motivated with a strong commitment to Self Help Africa’s vision, mission and values
·         Strong computer skills especially with MS Word and Excel and other related packages
·         Attention to detail and the ability to produce timely and accurate reports
·         Ability to work with minimum supervision
·         Ability to work under pressure and on own initiative
·         Ability to contribute to a small team environment
·         Valid riding license

Job Title: Project Manager; BAringo Resilience Initiative: Nurturing Greater Opportunity (BARINGO)
Company: Self Help Africa
Department: Programmes
Location: Baringo County (Marigat), Kenya
Reports to: Head of Programmes
Gross salary: Ksh3,120,000 p.a
Length of contract: 6 Months’ Probation period, 2 years contract renewable and two months notice period
Benefits: 22 days annual leave, Medical Insurance (self + spouse and up to 4 children), 10% Employer pension contribution and 25% leave allowance
Expected travel: Significant nation-wide travel and minimum international travel required
Job Purpose: The Project Manager will be the technical and operational head of the BAringo Resilience Initiative; Nurturing Greater Opportunity (BARINGO) project team.
S/He will be responsible for ensuring successful implementation of this 4-year, European Union-funded programme through providing leadership, technical oversight and direct management of all activities related to the project.
A key function of this role will be managing effective partnerships with the Implementing Organizations, the County Government and the National Drought Management Authority (NDMA) among others.
KEY RESPONSIBILITIES:
PROJECT MANAGEMENT
·         Lead and manage all aspects of the project cycle: design, planning, implementation, quality and accountability, monitoring and evaluation.
·         Develop annual, quarterly and monthly plans and budgets for the project and monitor allocation of resources, anticipating changing requirements that may impact work delivery
·         Work in close liaison and ensure effective communication with stakeholders including SHA programme staff, partners, government agencies and the donor to coordinate coherent and consistent delivery of the project objectives
·         Provide technical input for the implementation of the project including in the preparation of, strategies, training materials, guides and manuals in liaison with the Country Team Technical Advisors and ensure effective integration of core technical areas – Nutrition, Social Inclusion, Enterprise Development, Agriculture and Natural Resource Management
·         Represent SHA at government, donor, NGO and other relevant events in the field in close coordination with the Head of Programmes and ensure that the the BAringo Resilience Initiative collaborates and networks with stakeholders as appropriate;
·         Work with the SHA Communications team to develop a project communication and visibility plan and facilitate its implementation
·         Ensure effective coordination and collaboration mechanisms are in place between SHA, its main implementing partners SAII and FSK and National Disaster Management Authority (NDMA)
OPERATIONAL AND FINANCIAL MANAGEMENT
·         Manage and periodically review the programme budget in close collaboration with the Head of Programmes and Head of Finance
·         Ensure compliance by SHA and partners with contract requirements in planning, financial management, procurement, branding, monitoring and reporting, and facilitate further training where necessary.
·         Act as the focal point with SHA country office and HQ to ensure all programming, financial and administrative matters related to the programme comply with donor and SHA policies and procedures and are transparently, expediently and effectively managed in line with established processes, rules and regulations;
·         Monitor external context and carry out adjustments to project plans, where necessary;
·         Ensure all SHA safety and security guidelines are followed and that all safety or security incidents (fires, accidents, theft, etc.) are recorded and reported;
·         Ensure efficient use and management of project resources including transport;
MONITORING, REPORTING AND RESULTS COMMUNICATION
·         In conjunction with the M&E Coordinator, facilitate monitoring and documentation of learning by ensuring that effective mechanisms are in place to monitor activities and outputs and assessments for project quality and impact and ensure project implementation is on time, target and budget;
·         Ensure monitoring plan is in place and undertake project monitoring visits from time to time
·         Compile periodic programme reports as required by the donor and SHA
·         Check partner technical and financial reports and ensure that they are compliant with set policies and procedures
PERFORMANCE MANAGEMENT
·         Conduct periodic reviews of staff performance in keeping with SHA’ performance management system
·         Motivate and inspire the project staff to perform their duties to their best, recognizing and valuing their work and encouraging them to learn
·         Set clear direction and expectations for the project and enable project staff to interpret competing priorities (Annual project key performance indicators)
·         Manage performance issues effectively to avoid adverse impact on the project, team morale and performance
·         Promote a positive team culture that respects diversity and deals with barriers to inclusion
·         Any other task assigned by the Head of Programmes.
Key Relationships:
Internal
·         Head of Finance and Administration
·         Finance and Administration Team
·         All Programme Coordinators
·         Communication Officer
·         All Senior Technical Advisors (Gender, Nutrition, Enterprise, Policy and Humanitarian)
·         HQ Desk Officer – assigned to Kenya
·         Country Director
External
·         Project implementation partners
·         NDMA
·         County Government
·         EU
·         Stakeholders including national government, research institutions, financial institutions, external auditors, donors, Academia and private companies
Knowledge and Experience:
·         At least 10 years’ experience in the implementation of Livelihood programs design, Monitoring, Evaluation and Learning in fragile contexts.
·         Experience managing multi-year donor funded programmes
·         Knowledge and experience in multiple sectors such as food and nutrition security; agricultural systems and livelihoods; market systems development; climate change and adaptation; natural resource management; peace building and Humanitarian development
·         Demonstrated understanding of the resilience framework and approaches in the fragile contexts
·         Strong project management skills and understanding of project cycle management approaches and tools
·         Familiarity and experience with EU regulations preferred
·         Experience in engaging and networking with the development partners and multi stakeholders including the government departments and agencies
·         High level of initiative, motivation, commitment and professionalism
·         Ability and resilience to cope with multiple internal and external demands
·         Strong training and facilitation skills.
·         High level skills and experience in capacity building and report writing
·         Excellent communication, interpersonal and team building skills
Qualifications / Other Requirements:
Essential:
·         Bachelor’s degree in Agricultural Sciences, Management Economics, Rural Development, Veterinary Medicine or related field required;
·         Master’s degree in Project Management, Enterprise Development or related field will be an added advantage
·         Strong computer skills especially with MS Word and Excel and other related packages
·         Strong M & E skills
·         Valid Driving Licence
Role Competencies:
·         Excellent verbal, analytical, organizational and written skills with fluency in Swahili and English.
·         People management skills
·         Proactive and motivated with a strong commitment to Self Help Africa’s vision, mission and values
·         Attention to detail and the ability to produce timely and accurate reports
·         Ability to work as part of team across different cultures
·         Ability to work under pressure and on own initiative

Job Title: Project Accountant – BAringo Resilience Initiative: Nurturing Greater Opportunity (BARINGO)
Company: Self Help Africa
Department: Finance
Location: Baringo County (Marigat), Kenya
Reports to: Head of Finance and Administration (HoFA), with a matrix reporting to the Project Manager
Gross salary: Kshs 2,160,000 p.a
Benefits: 22 days annual leave, Medical Insurance (self + spouse and up to 4 children), 10% Employer pension contribution and 25% leave allowance
Expected travel: Periodic travel within Kenya required
Job Purpose: The purpose of the Project Accountant role will be to ensure checks and balances in accounting, reporting and disbursement of funds. S/He will provide financial management by ensuring accurate and timely recording of financial data, processing of transactions and monitoring programme costs against donor guidelines, preparing financial reports and building capacity of partners.
S/He will maintain high standard of accounting and financial control to ensure compliance with EU regulations.
Key Responsibilities:
Financial and Grant Management
·         Manage programme related routine financial accounting in line with organisational policy, EU accounting standards, and compliance to policies and Kenyan legislation, ensuring timeliness, efficiency and completeness;
·         Verify the accounting records of the grantees to ensure accurate financial reporting and compliance with donor requirements
·         Prepare a schedule to be used for posting all grantees entries on PS Financials (PSF) and Post as appropriate after review
·         Participate in various procurements processes
·         Prepare annual procurement plan for the project
·         Review monthly grantee’s financial reports, assess the fund request and liaise with the Head of Finance and Administration for disbursement of funds
·         In liaison with the Programme Manager, reconcile with the grantees on quarterly basis funds balances and related Key Performance Indicators/Results
·         Initiate payment processing according to internal policies and procedures
·         Assist in posting payroll journals from time to time
·         Initiate annual partner contracting process
Financial Planning and Budgeting
·         In liaison with the Programme Manager, finance and other programme staff align activity plans with grants agreements;
·         Be in charge of the preparation and revision of monthly, quarterly and annual budgets;
·         Responsible for cash flow management of the project and monitoring disbursements of funds to grantees, partners and suppliers;
Management and Donor Reporting and Compliance
·         Prepare management reports, that includes partner consolidated reports on monthly and quarterly basis
·         Prepare donor financial reports that comply with donor requirements;
·         Conduct Partner Organizational Capacity Assessments and Quarterly reviews and monitor progress of the partners
·         Compile monthly anticipated results, variances, comments and actions
·         Compile information for internal and external audits and coordinate the expenditure verification exercise, special audits and respond to internal audit reports
Office Administration and Logistics Management
·         Oversee the office management processes and ensure the office environment is clean and organized
·         Preparation and Maintenance of office vehicle ROTA
·         Preparation and organize the logistical arrangements of staff when going to the field
·         Maintenance of office inventory records and fixed assets register, and the custodian of all physical inventory or project materials
·         Facilitate the office correspondences received in hard copies and manage postage/courier services
Support Duties
·         Support design partner due diligence process
·         Support review of partner business plans
·         Prepare presentations for internal review meetings
Key Relationships:
Internal
·         Project Manager
·         Country Management Team
·         Programme Team in the Field Office
·         HQ Finance team
External
·         Staff from partner organisations both finance and programme staff
·         Service providers
Qualifications, Knowledge and Experience:
·         A Bachelor’s degree in Accounting / Finance and should have certified qualification (CA, ACCA, CIMA, CPA) and preferably, be a member of a recognized professional accounting institute
·         Five years practical experience in Financial Accounting, at least three of which should be in grants management.
·         Proficient in Microsoft Office, spreadsheet applications and computerized accounting systems
·         Demonstrated financial advisory, operational and analytical skills including high level of organisational, problem solving and facilitation skills;
·         Demonstrated experience in donor fund projects, undertaking risk assessments, internal audits and/or assessing internal controls.
Role Competencies:
·         Results-orientated with excellent communication skills, as well as curiosity and initiative
·         Proactive and motivated with a strong commitment to Self Help Africa’s vision, mission and values
·         Attention to detail and the ability to produce timely and accurate reports
·         Ability to work as part of team across different cultures
·         Good analytical skills
·         Previous experience of managing USAID, EU and/or other donor funding
·         Experience working with organisations in partnership arrangements
How to Apply:
Qualified candidates should send a completed Application Form, CV & Cover letter by E-mail as follows: – infokenya@selfhelpafrica.net .
Please type each code and title e.g. “HR 5/1/2020 – PROJECT ACCOUNTANT – [your name]” in the subject line of the e-mail.
Please do not send certificates at this stage. Due to the anticipated high volume of applications, kindly note that only short listed candidates will be contacted.
Closing date for applications is 7 February 2020.
Any candidate offered a job with Self Help Africa will be expected to sign Self Help Africa’s Safeguarding Policies and Code of Conduct as an appendix to their contract of employment and agree to conduct themselves in accordance with the provisions of these documents.
Specific roles may require police/DBS/Garda vetting.
All applicants are encouraged to read through the following safeguarding policies as you make your applications:
Self Help Africa is an Equal Opportunities Employer

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