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Vacancies in Wananchi Group, Nairobi, Kenya

Wananchi Group (K) Ltd


Job Title: ECare Customer Service Representative
Department: Customer Experience
Location: Nairobi
Employment Status / Type: Permanent
Position Reporting to: Team Leader – Ecare & Shops
Manages Others: No
Number of Positions Managed: 1

Job Purpose / Summary: CSR E-Care is responsible for providing professional and focused customer assistance internally and externally, serving as a community manager within customer experience.
Reporting to the Team Leader – E-CARE, the CSR will be responsible for:
Customer Support:
·         Scanning the various social media platform { Twitter, Facebook, Instagram, YouTube support & shifting emails for Zuku brand for customer contacts with query/complaint and responds attends to the customer, should solve the issue within 15 min and log it in the CRM and Broadhub.
·         Assist customers using social media Platforms, online tools, email and phone.
·         Follow up frequently with customers throughout the life of their complaint resolution.
·         Ability to write, think and work quickly without losing focus.
·         Develop a friendly rapport with customers in 140 characters or less.
·         Work in conjunction with staff across departments and locations to resolve all raised queries
·         Effective management of time and documents.
·         Effectively capture voice and customers’ feedback/VOC on day to day basis
·         Other responsibilities, as directed (e.g. admin support, attend team meetings and training, etc.)
·         If issue can’t be resolved on FCR, the CSR ensures it’s escalated to the Team Leader within 10 min of receipt through call or email and follow up done to ensure feedback has been given within 15 minutes.
·         Customer follows up and response time of 15 minutes & 2hours get in touch through call for closure within a minimum of 3 written communication exchanges.
·         If escalated issue has not been attended to in an hours’ time even after a follow up with the Team Leader, the executive contacts the Call Centre Manger via call, sms or email on the case.
·         The manager should follow-up on resolution to ensure the issue has been attended to.
·         Content management on the platform E-Care Platform as shared by marketing team.
·         If issue is solved, the CSR ensures that customer is satisfied and asks customer to give feedback through available mechanisms.
Key Roles:
·         Using effective communication skills
·         Resolving all complaints, concerns and issues in a timely and diplomatic manner,
·         Conduct activities in a professional manner
·         Demonstrating knowledge of Wananchi DTH, Fiber & WBS expectations, e.g. internal standards or service level agreements
·         Setting priorities to ensure continual satisfaction
·         Delegate appropriate tasks in an effective manner
·         Demonstrate knowledge of impact of providing professional service to the public
·         Understanding the importance and impact of first contact resolution (FCR) Monitor Performance
·         Communicating feedback on a daily basis as a positive improvement issue not personal issue
·         Providing feedback to immediate manager on individual team members, working with manager on performance improvement of individuals and the team as a whole
·         Ensuring complaints/concerns are resolved or escalated in a timely manner
·         Using Wananchi tools to manage data and to allow for analysis
·         Oversee operations
·         Managing ECare volumes, e.g. peak times
·         Work with immediate Team Leader is or on team rosters
·         Being resourceful in finding information considering industry trends and historical data
·         Providing timely notifications to management of negative trends, urgency of issue, or extent of required follow up
·         Determining when a problem requires action from higher level of authority
·         Participate in regular team meetings
Key Performance Indicators:
1. Achieve E-Care SLA’s
~Resolve up to 100% of customer issues while interacting with them
~ Response to mails, tweets, posts and chats within a response of 2hrs, 15mins & real time respectively
~100% Schedule Adherence
~Score a minimum of 98% on QA score monthly.
2. Achieve Daily handled contacts target of 150 .
3. Customer welcomed with enthusiasm for the social media ‘universe’ and relative ease while using it.
4. A standard greeting i.e. Good morning/afternoon should be used when acknowledging customers.
5. Get full understanding of customer’s enquiry.
6. Customer queries/issues with resolution to be recorded in the CRM and BH
7. Educate customers on products and self-help solutions, i.e. Zuku Fiber BOT, Zuku Ussd*502# and Loyalty points to be apprised.
8. Ensure customer satisfaction by adequately answering or resolving their queries.
9. Dedicated customer follow-up to ensure issue closure and customer is happy.
10. Any unresolved customer queries should be escalated immediately and customer updated on progress frequently via call or email
11. Track down time affecting individual/Team performance( system & network )
12. CSR to work as one unit on assigned skill sets alternating as per schedules.
Qualifications
·         Minimum of Diploma or Bachelor degree in IT, Electrical/Electronic, Telecoms Engineering
·         2 years of Team Leader experience in a customer service environment, primarily focused on customer care and sales. A technical environment is preferred but not required.
·         Excellent written and oral communication skills
·         Ability to juggle multiple tasks and projects

·         Ability to adapt to changing needs and prioritize accordingly.
·         Proficient in Microsoft Word, Excel and Outlook
·         Ability to maintain productivity under pressure and to multitask effectively
·         Must have superior coaching, leadership and interpersonal skills
·         Punctual, regular, and consistent attendance
·         Tact, diplomacy and sensitivity
·         Proper email etiquette
·         Prior experience in handling difficult customer situation a plus
·         Comfortable using social media sites, online forums, blogs, etc. in a business setting
·         Ability to type 30+ wpm, experience with 10-key a plus
·         Ability to type 30+ wpm, experience with 10-key a plus
·         Experience using Hootsuite or other social media monitoring tools
How to Apply
Interested and qualified candidates to submit their applications including a detailed CV and day time telephone contact to recruit@ke.wananchi.com on or before 23rd October 2019.
The subject lines for respective applications are CSR-Ecare and Business Analyst,CE

Job Title: Business Analyst
Department: Customer Experience
Employment Status / Type: Full Time
Position Reporting to: Director – Customer Experience
Manages Others: No
Job Purpose / Summary: Reporting to Director – Customer Experience, the Business Analyst is expected to turn data into information and information into insights to guide business decisions.
The Analyst will conduct full operations lifecycle activities to include requirements analysis and design, develop analysis and reporting capabilities, and continuously monitor performance and quality control plans to identify improvement areas.
Key Roles:
·         Provide weekly, monthly and annual forecasts and resource planning in order to support the department performance objectives
·         Interpret data, analyze results using statistical techniques and provide ongoing reports
·         Identify, analyze, and interpret trends or patterns in complex data sets
·         Generate and distribute management reports (periodic and ad hoc) in an accurate and timely manner
·         Develop and implement data collection systems and other strategies that optimize statistical efficiency and data quality
·         Acquire data from primary or secondary data sources and maintain databases/data systems
·         Review system reports and performance indicators to locate improvement opportunities on process, service and resource planning
·         Work closely with management to prioritize business and information needs
·         Defining inputs for ad hoc Business Case justification
·         Analyze business information to identify process improvements for increasing business efficiency and effectiveness
·         Participate in cross-functional meetings to resolve recurring customer issues
·         Link to IT & other source departments on system issues relating to reporting
·         Ensure there is a recovery plan on data relating to customer support operations
·         Manage the information systems through defining data entry & extraction points
·         Define system access matrixes for Team as per security and IT Policies
·         Provide customer support and assistance in issue troubleshooting and resolution
Experience and Background Needed
·         A good understanding of customer support resources, forecasting and planning techniques and how their successful deployment can deliver step change in the customer experience and operation efficiency
·         3 years’ experience in a large 24/7 and diverse customer support operation, preferably in ICT sector
·         Experience with Workforce Management technologies, preferably within a multi-site or multi-skilled, complex telephony environment
·         Recent and demonstrable experience in data analysis, reporting and planning
·         Technical expertise regarding data models, database design development, data mining and segmentation techniques
·         Knowledge of statistics and experience using statistical packages for analysing large datasets (Excel, SPSS, SAS etc)
·         Added advantage – reporting packages (Business Objects etc), databases (SQL etc), programming (XML, Javascript, or ETL frameworks)
·         Strong analytical skills with the ability to collect, organise, analyse, and disseminate significant amounts of information with attention to detail and accuracy
·         Adept at queries, report writing and presenting findings
·         BS in Mathematics, Economics, Computer Science, Information Management or Statistics
How to Apply
Interested and qualified candidates to submit their applications including a detailed CV and day time telephone contact to recruit@ke.wananchi.com on or before 23rd October 2019.
The subject lines for respective applications are CSR-Ecare and Business Analyst,CE
Wananchi Group is an equal opportunity employer and will offer competitive remuneration and benefits to the right candidate.
Only short-listed candidates will be contacted.
Note: Canvassing will lead to automatic disqualification.

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