Shining Hope for Communities (SHOFCO)
Job Vacancy: Executive
Assistant to the CEO
Organizational Profile: Shining
Hope for Communities (SHOFCO) is an internationally-recognized grassroots
organization that unlocks the potential of urban slum dwellers to lead hopeful
and fulfilling lives.
SHOFCO disrupts survival mode by
providing critical services including health care, clean water, education, and
economic empowerment; and linking these efforts to a community-led advocacy
platform.
SHOFCO currently impacts over 300,000
individuals across 9 urban slums in Kenya, and is the largest employer in
Kibera. SHOFCO is a trusted name and service provider in Kibera with a 10-year
track record.
For more information, please visit
www.shofco.org
Position Overview: SHOFCO
is seeking a detail-oriented, strategic thinker with an entrepreneurial spirit
to join the CEO office. The Executive Assistant functions within the highly
collaborative and fast-paced CEO office.
Our ideal candidate will be highly
organized, service-oriented, and self-motivated. The ideal candidate is an
early- to mid-career professional with 3-5 years of work experience in
administration and/or development, and a demonstrated passion for international
development.
Reports to: Chief
of Staff
Location: New
York City, NY
Roles & Responsibilities
Executive Support: Assist
CEO with daily administrative duties and complete a broad variety of
administrative tasks including managing an active calendar of appointments and
travel plans; maintaining detailed lists of tasks and follow-ups on behalf of
CEO office; and communicating directly and on behalf of the CEO with key
external and internal stakeholders.
Email Management & Activation: Support
rapid triage and management of CEO emails. Review incoming emails, ensure
proper triage, and facilitate timely follow up. Prepare daily digests for
review by Chief of Staff and CEO. Ensure appropriate and strategic responses
are crafted in a timely manner, and email is used as a key relationship
building tool for the CEO. Draft email correspondence and strategic
communications in CEO’s own voice.
Calendar & Time Management: Manage
efficient and strategic scheduling, overseeing the calendar of the CEO to the
maximum prioritization. Provide clear and succinct directions in all calendar
invitations. Prepare agendas and talking points on behalf of CEO. Keep well
informed of upcoming commitments and brief CEO on daily and weekly schedule.
Travel Bookings: Arrange
complex and detailed travel plans. Determine travel needs for all upcoming
trips. Arrange flight and accommodation bookings within parameters for cost and
convenience. Ensure all flight and accommodation bookings are added to calendar,
including transit. Coordinate CEO travel schedule with family travel.
Speaking events: Prepare
visually-compelling materials and presentations for CEO speaking engagements at
high-level meetings or conferences.
Communications & PR: Compose and compile content to fulfill the CEO’s media and communications requests. Support and strengthen CEO relationships with media contacts, primarily in the US. Draft content on behalf of CEO for Op Eds, news items, press releases, etc.
Communications & PR: Compose and compile content to fulfill the CEO’s media and communications requests. Support and strengthen CEO relationships with media contacts, primarily in the US. Draft content on behalf of CEO for Op Eds, news items, press releases, etc.
Administrative Tasks: Assist
with personal scheduling, notetaking, setting up conference calls, maintaining
CEO Office records, and other support tasks as needed.
Experience & Education
·
Bachelor’s degree or equivalent
experience with international development background.
·
Strong organizational skills that
reflect ability to perform and prioritize multiple tasks seamlessly with
excellent attention to detail.
·
Five to ten years providing support
for upper-level management.
Skills & Abilities
·
Strong interpersonal skills and the
ability to build relationships with stakeholders, including staff, board
members, external partners and donors.
·
Previous experience working with
development and fundraising programs to increase donor contributions and
funding sources.
·
Proficiency in GSuite and Microsoft applications;
CRM database knowledge helpful.
·
Ability to work independently and
with professional discretion.
·
Excellent writing, editing,
grammatical, organizational, and research skills.
·
Ability to work with a broad range of
people from different cultures and contexts.
·
Excellent management,
time-management, and problem-solving skills.
How to Apply
Interested applicants should send a
cover letter and CV to the Human Resources Manager usjobs@shofco.org.
Applicants without this information
will not be considered.
Only shortlisted candidates will be
contacted.
Applications should reach us no later
than 15th September 2019.
The successful candidate must have
proof of eligibility to work in the United States of America