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Accounts Payable Job in Kenya (45K)

Job Title: Accounts Payable

Department: Finance & Accounting
Reports to: Head Accountant
Location: Kisumu, Kenya
Gross Salary: KShs 35,000 – 40,000
Job Purpose: Assists the head accountant in running accounting and control functions of the company and ensure proper funds management.

·         Liaise and follow up with suppliers to request for invoices for payment for goods/services consumed.
·         Reconcile/review on daily basis, accounts payable transactions in the suppliers’ accounts. Ensure that all monthly suppliers’ statements tally with suppliers’ ledger in
·         Maintain vendor/suppliers files clearly indicating the serialization or other form of filing. Suppliers’ invoices should be filed in chronological and alphabetical order. Cheque payment voucher/Remittance advice should be kept in a separate file arranged in serial Oder. Serial number should be cheque number.
·         Provide supporting documentation for audits with regards to the suppliers/Accounts payables accounts.
·         Produced monthly aging reports for all suppliers to determine the period it takes to make payments to suppliers.
·         Maintain listing of accounts payables.
·         Receive suppliers’ invoices from store and confirm posting accuracy, all supporting documents such as LPO, Delivery notes and GRN are attached.
·         Originate petty cash vouchers on daily basis, ensure that they are serially numbered and post the same to the fusion.
·         Maintain a petty cash expenditure schedule in the format provided by Head Accountant. Ensure that all PCVs & IOUs are properly authorized before posting. All PCVs should be filed in serial order.
·         Ensure that Cash purchase control account is reconciled against payments on daily basis. The account should always read nil balance.
·         Preparation of suppliers’ payment on weekly basis or on demand and posting the same to fusion.
·         Generate and send out Debtor’s invoices on daily basis. Ensure that all checked out guest with balances are furnished with invoices for payment on daily basis

·         Follow up on, collect and allocate payments on daily basis.
·         Perform debtor’s reconciliations on daily basis.
·         Monitor customer accounts details for non-payments, delayed payments and other irregularities on daily basis.
·         Research and solve payment discrepancies on daily basis.
·         Generate aged analysis of debtors on monthly basis.
·         Maintain accounts receivable customer files and records on daily basis.
·         Transfer and reconcile credit card payments from credit card control account to bank on daily basis.
·         Ensure all other control account such as direct bank deposit, M-Pesa, Cheque received and control accounts are zeroed at end of the day.
·         Prepare bank deposits.
·         Develop a recovery system and initiate collection efforts.
·         Communicate with customers via phone, email or personally.
·         Update and report on debtor’s collection schedule on Friday or upon request.
·         Perform bank reconciliation on daily basis.
·         Prepare VAT online return by 16th of every month.PAYE,NHIF,NSSF
·         Prepare NSSF, NHIF, Catering levy and PAYE return by 5th of every month.
·         Follow departmental procedures, policies and SOPs.
·         Perform any other duties that may be allocated to you by head accountant.
·         CPA 3 or equivalent qualifications.
·         Knowledge of Material control and SunSystems will be an added advantage
·         At least three (3) years of practical experience in a busy commercial organization preferably Hotel.
·         Experience in hospitality industry desirable.
·         Good analytical and communication skills.
·         Have proven knowledge and work experience in computerized accounting system
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