The Independent Electoral and
Boundaries Commission (IEBC) is an independent Constitutional Commission
established under Article 88 of the Constitution of Kenya.
The Commission is responsible for conducting or supervising referenda and elections to any elective body or office established by the constitution and any other elections as prescribed by an Act of Parliament.
The Independent Electoral and
Boundaries Commission (IEBC) seeks to recruit dynamic, competent and
result-oriented individuals to fill the following vacant positions:
The Commission is responsible for conducting or supervising referenda and elections to any elective body or office established by the constitution and any other elections as prescribed by an Act of Parliament.
The Independent Electoral and
Boundaries Commission (IEBC) is committed to upholding national values and
principles of governance as enshrined in Article 10 and the values and
principles of public service in Article 232(1) and (2) of the Constitution.
These values and principles are fundamental to the mandate of IEBC in ensuring
credible, transparent, free and fair elections.
Job Title: Manager Administration
(1 Post)
Scale: 4
Location: Headquarters – Nairobi
Directorate: Directorate of Human Resources
and Administration
Terms of Service: Permanent & Pensionable
Reporting to the Director Human
Resource and Administration, the Manager Administration shall responsible on
all matters pertaining to administration, security, buildings and fleet
management.
Duties and Responsibilities
a) Supervising day-to-day operations
of the administrative department and staff members;
b) Developing, reviewing, and
improving administrative systems, policies, and procedures;
c) Plan and coordinate administrative
procedures and systems and devise ways to streamline processes.
d) Monitor inventory of office
supplies and the purchasing of new material with attention to budgetary
constraints;
e) Overseeing the management of
service contracts and service level agreements for outsourced services falling
under administration department;
f) Overseeing the process of
acquiring new service providers related to all outsourced services falling
under administration department;
g) Coordinate the effective
management of equipment and facilities including repair and maintenance of
buildings and other installations;
h) Develop fleet Management policies,
strategies and work standards;
i) Coordinate the development and
implementation of a fleet management system for routine transportation
requirements including maintenance, repair, fueling, replacement, and disposal
of vehicles;
j) Prepare annual budgets, periodic
reports on operating costs and prepare fuel consumption, re-fuelling records,
maintenance and mileage reports for weekly, monthly, quarterly and annual
submission;
k) Direct fleet-related risk management
training, such as safety and accident prevention programs, and negotiate
insurance matters;
l) Undertake security risk assessment
and undertake appropriate responses/measures to guarantee safety of staff and
assets of the Commission;
m) Develop systems for periodic
review of security management processes for compliance and provide advice on
control measures;
n) Provide accurate and timely
reporting on security incidents and develop policies and procedures for
managing them.
Qualifications and Experience
a) Must have a minimum of Bachelor’s
degree in Social Sciences from a recognized university;
b) A master’s degree in Business
Administration, Transport/Fleet Management, Security Management will be an
added advantage;
c) Must have at least ten (10) years
of working experience in Fleet Management and/or Security Management, five (5)
of which must have been served in a senior position;
d) Certification in Senior Management
Course (SMC) from Kenya School of Government will be an added advantage;
e) Must have good interpersonal and
communication skills; f) Experience in reporting and emergency response
planning;
g) Must be a team player, good
management and leadership skills;
h) Must be computer literate and
possess good analytical skills;
i) Must be a person of undoubted
integrity.
Integrity Clearance
Shortlisted applicants shall be
required to avail clearances from the following institutions as they appear for
interview;
a) Ethics and Anti-Corruption
Commission (EACC);
b) Directorate of Criminal
Investigation (DCI);
c) Kenya Revenue Authority (KRA);
d) Office of the Director of Public
Prosecutions (ODPP);
e) Higher Education Loans Board;
f) Professional bodies (where
applicable) to which the applicant is a member e.g. LSK, IHRM, KISM, ICPAK,
AAK, IEK etc. and
g) Credit Reference Bureau Africa Ltd
or Metropol Credit Reference Bureau.
Security Clearance
All shortlisted applicants may be
subjected by the Commission to a security clearance by National Intelligence
Service (NIS).
Application Procedure
Applications are strictly online.
Details, including job requirements
are available on the Commission website, https://www.iebc.or.ke/iebcjobs
After completing this Online
application, you are also required to submit physical copies of your
(i) updated curriculum vitae;
(ii) certified copies of academic
certificates;
(iii) certified copies of
transcripts;
(iv) testimonials
(v) clearance certificates,
to IEBC Head Offices at Anniversary
Towers, 15th floor Registry, Nairobi.
The Commission Secretary/CEO
Independent Electoral and Boundaries Commission,
15th floor Anniversary Towers,
P. O. Box 45371-00100,
Nairobi
Independent Electoral and Boundaries Commission,
15th floor Anniversary Towers,
P. O. Box 45371-00100,
Nairobi
Application deadline is on 28/03/2019
at 5:00pm.
Canvassing will lead to
disqualification of any applicant.