Secretary
NKCC/HR.12/ES/22/02/2019
NKCC/HR.12/ES/22/02/2019
Purpose
Administration
of the Managing Director & Chief Executive Officer’s Office
Responsibilities
·
Attending to all issues appertaining
to the Managing Directors office and taking orders from him.
·
Managing and maintaining the Managing
Directors schedules by highlighting activities, updating and managing his diary
and keeping the Managing Director informed of the same.
·
Managing MD’s calendar requiring
interaction with both internal and external executives to coordinate a variety
of complex executive meetings and activities.
·
Performing standard office procedures
such as appointments, processing mails, answering phone calls and ordering
supplies.
·
Preparing reports, memos letters and
other documents as requested by the Managing Director.
·
Reading and analyzing incoming memos
submission and reports to determine their significance and plan their
distribution.
·
Receiving visitors and determining
whether they should be given access to the Managing Director.
·
Acting as a link between the Managing
Director and Heads of departments
·
Ensuring mail is received, sorted and
dispatched to the various offices on a daily basis.
·
Responding to visitors and callers
promptly and courteously
·
Managing the senior management files
in a private and confidential manner.
·
Ensuring all correspondence is
prepared on a daily basis.
·
Ensuring filing of documents on a
daily basis
·
Managing the Board of Directors in
liaison with the Company Secretary
·
Any other duties as assigned by
immediate supervisor
Qualifications
Academic Qualifications
·
Bachelors’ Degree in Secretarial
Studies / Business Administration or related field
Professional Qualifications
·
Secretarial Studies
·
Diploma in Public Relations &
Communication
Experience
·
Six (6) years’ experience in a
similar position in a busy environment preferably a Government institution.
Skills
·
Excellent interpersonal and
communication skills
·
Well-developed planning and
organizing skills
·
Proficient with office computer
applications
·
Time management skills and attention
to detail
·
Demonstrated supervisory skills
·
Excellent shorthand skills and typing
speed of 50w/m
How to Apply
If
you meet the above requirements, please send HARD COPIES of your applications
quoting the Name and Reference Number of position applied for on the covering
letter and envelop, together with detailed Curriculum Vitae, indicating current
salary, copies of certificates, testimonials and contacts of at least three
references and daytime telephone contacts to:
The
Chief Manager, Human Resource & Administration
New
Kenya Co-operative Creameries Ltd.
P.O.
Box 30131 – 00100
NAIROBI.
Please
note that all applications SHOULD BE sent through the above address ONLY and
NOT later than 8th March 2019 by 5 p.m.
‘New
KCC is an equal opportunity Employer and persons with disability are encouraged
to apply.”