Location: Embakasi,
Nairobi
Title: Executive Assistant
Title: Executive Assistant
Reports to: Managing
Director/ Chief Executive Officer (MD/CEO)
Role Purpose
·
To provide support to MD/CEO by
providing executivelevel administrative support
·
Ensure the smooth running of the
office, on a day-to-day basis
Responsibilities
Executive Assistant
·
Manage the MD/CEO calendar (planning
and scheduling meetings, conferences, teleconferences, and travel)
·
Prepare meeting’s agenda and provide
background information; Read documents, carry out research, compile and analyze
relevant information; and draft letters, documents, presentations and other
communications from the Managing Director in the appointments schedule Draft,
take dictation, type correspondence and reports
·
Coordinate document movement from the
MD/CEO’s Office to relevant parties for appropriate action, follow up, and
report on progress
·
Maintain effective filing and record
management system for MD/CEO’s Office and ensure safety security and
confidentiality
·
Attend to internal and external
visitors to the MD/CEO’s Office
·
Manage executive communication
including taking calls, responding to emails and taking messages for the
MD/CEO’s action
·
Liaise with management, staff, board
members, customers, government departments, and stake holders for effective and
efficient communication and operations.
·
Document & follow up on work
required by the management team including updates & progress reports to
facilitate business decisions.
Office Manager
·
Point person for maintenance,
mailing, shipping, supplies, equipment, bills and errands
·
Optimizing administrative procedures
(i.e. intra workstation communication, office supplies, office furniture,
inventory control, transport logistics)
·
Manage Office Kitchen and Cleaning
Services, including supervision of staff in said areas
·
Carry out workplace registration and
licensing
Qualifications
·
Bachelor’s degree in Business
Administration
·
A minimum of two (2) years of related
work experience
·
Ability to design on administrative
and clerical procedures and systems such as managing files and records,
designing forms, and other office procedures
·
Must demonstrate commitment to
operational effectiveness
·
Should have ability to solve problems
by applying relevant business knowledge
·
Ability to carry out independent
research and initiate official documents, reports, and presentations an added
advantage
·
Must have commendable skills in
written and oral communication
·
Must be able to work under pressure
·
Must have knowledge in use of MS
office packages including advanced word, PowerPoint and excel
·
Results driven: Positive, energetic
self-starter with a high level of personal drive and resilience
·
Well organized and flexible worker
How To Apply
If
you meet the above requirements kindly forward applications to vacancies@jambojet.com for consideration, by March 4th, 2019.
Kindly site Ref. VAC04/02/19 as the email subject header.
PLEASE NOTE: Jambojet
does not charge any fee at any stage of the recruitment process.
Applicants are advised not to remit any funds to anyone purporting to
facilitate employment in Jambojet.