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NGO Jobs in Kenya - Mercy Corps

Mercy Corps

The Mercy Corps AgriFin Finance Department is responsible for all financial functions of AgriFin Programs, including accounting, payments and banking, payroll, budgeting, financial reporting, and grant financial management and compliance.
The Mercy Corps Finance Department ensures compliance with local laws, donor regulations as well as Mercy Corps’ internal policies and procedures. In its role as a support to the Program Department, the Finance Department provides timely reports and assistance to the AgriFin Program Director and the Program team to ensure that financial resources are used efficiently and effectively.
Job Title: Finance Officer– AgriFin Digital Farmer Program

We are presently looking for a committed and dynamic individual to take up the position of a Finance Officer, for our AgriFin Digital Farmer Program.
General Position Summary: Working in the AgriFin Finance Department under the direction of the Finance and Compliance Director and Finance Manager, the Finance Officer will assist in the payment processing, accounting and documentation of all financial transactions in timely and accurate manner.
He/she will assist finance team in the month end closeout of ledgers and shall be responsible for monthly document submissions to HQ for purpose of donor reporting. The Finance Officer position will be based in Nairobi while providing support to all AgriFin programs and countries.
Essential Job Functions:
1.   Maintain the bank file, ensuring that all bank information is properly filed and updated
2.   Maintain custody of the office cash and office cash levels as per the office Cash Management Policy
3.   Maintain the cash advance tracking sheet, follow up on uncleared advances and ensure advances are reconciling with general ledger records
4.   Process bank payments via online banking, checks or wire transfers.
5.   Prepare payment vouchers and ensure that all transactions are properly and fully documented and recorded on daily basis
6.   Prepare monthly payroll based on information provided from HR and timesheets
7.   Prepare payroll accrual entries, process statutory remittances and maintain payroll filing as per MC requirements
8.   Review transactions and supporting documentation for accuracy, completeness and compliance with MC policies
9.   Prepare the monthly bank reconciliations
10.          Maintain benefits accrual documentation and prepare monthly benefits accrual entries
11.          Prepare monthly amortization entries of prepaid accounts
12.          Assist in account maintenance and reconciliations as part of month end closeout process
13.          Prepare photocopies and scans of vouchers and other supporting documents required for HQ and donor reporting
14.          File all cash and bank vouchers and maintain voucher filing system (hard copy & electronically) according to MC procedures
15.          Assist with monthly cash flow projection process
16.          Assist with audit related requirements
17.          Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission.
18.          Other duties as assigned.
Supervisory Responsibility:
Direct supervision of: N/A
Reports Directly To: Finance Manager
Works Directly With: AgriFin finance, program and operations staff in Kenya and Zambia; Coordinates work with AgriFin teams in other countries.
Knowledge and Experience:
·         Two or more years of bookkeeping, banking or cashiering experience
·         A degree in accounting or a relevant business field is desirable.
·         Strong computer skills in MS Office programs, particularly Excel
·         Accuracy in the processing of cash transactions, mathematical aptitude and attention to details
·         Excellent oral and written English skills
Success Factors:
·         A clear understanding of finance and procurement ethics as well as the willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures is essential.
·         A high level of personal integrity, honesty and transparency in all cash handling is absolutely essential.

·         The ability to interact effectively with international and national staff members is required.
·         A demonstrated ability to work quickly and accurately, meet deadlines and process information in support of changing program activities is necessary.

Job Title: Procurement Officer – AgriFin Digital Farmer Program
We are presently looking for a committed and dynamic individual to take up the position of a Procurement Officer, for our AgriFin Digital Farmer Program.
General Position Summary: The Procurement Officer will report directly to the Operations and HR Manager and is responsible for overseeing general aspects of Mercy Corps procurement and logistics operations including procurement, warehousing, asset management and fleet management.
Essential Job Functions:
The Procurement Officer is responsible for functions at the field as follows:
Procurement:
·         Daily coordination of MC procurement activities.
·         Read and comply with Mercy Corps procurement management policies and procedures. Assist, when required with training staff on these policies.
·         Raise and assist staff with creating clear and understandable Purchase Requests and other documentation.
·         Collect quotations, bids and proposals from vendors and interact with vendors to explain Mercy Corps formats as per laid down policies and procedures.
·         Follow MC policies and procedures in all procurement paperwork including and not limited to raising Purchase Requests, Requests for Quotations, Quotation Analysis, Purchase Orders and Goods Received Notes.
·         Proper filling of all procurement documents.
·         Ensure all Mercy Corps procurement activities are legal and ethical.
Fleet Management
·         General management of the Program vehicle and supervision of the Program Driver.
·         Review vehicle log-sheets in accordance with MC policies/regulations
·         Organize regular service schedules for the Program vehicle together with the Program Driver.
·         Ensure major repairs are done on time.
·         Ensure that the vehicle is fitted with a Car Tracking system and renewal of Insurance on time in co-operation with the Program Driver.
Asset Management
·         Monitor and implement asset tracking system including use of asset tags, movement of assets, disposal of assets and update asset registry both manually and electronically including proper registration of newly purchased assets. Coordination with Administration and IT to ensure the tracking of assets including those assigned to staff.
Supervisory Responsibility:
Direct supervision of: N/A
Reports Directly To: Operations and HR Manager
Works Directly With: Program and Finance teams.
Knowledge and Experience:
·         Bachelor’s Degree in a relevant business field;
·         Minimum three years working experience in logistics, supply chain management and/ or international business;
·         Must demonstrate understanding of logistics procurement ethics and good management skills with diverse team and large flow of information and activities;
·         Ability to work independently and prioritize, show initiative experience in an NGO setting
·         Excellent Computer, verbal and written communication skills, including report writing and editing.
·         Excellent inter-personal skills;
·         Highly pro-active and self-disciplined;
·         Demonstrated attention to detail, ability to follow procedures, meet deadlines and work independently and cooperatively with team members.
Success Factors:
·         The ideal candidate will be conscientious with an excellent sense of judgment.
·         S/he will be an excellent communicator, multi-tasker, and able to work in ambiguous situations.
·         S/he will be a tolerant and flexible individual able to work in difficult and stressful environments and follow procedures.
·         The successful candidate will be focused on team work with a positive attitude toward problem solving and conflict resolution; be a strategic thinker, and maintain a sense of humor.
Interested candidates who meet the above required qualifications and experience should submit a cover letter, detailed curriculum vitae (CV) listing three professional referees (including a recent supervisor) to afa-hr@mercycorps.org on or before Friday 21st December 2018 by 5.00pm.
The email subject line must clearly show the job title.
Applications without the right subject heading will be automatically disqualified.
Please do not attach any certificates.
(Applications will be reviewed on a rolling basis. We will only get in touch with shortlisted candidates)
NB: Mercy Corps does not charge any fee at any stage of the recruitment process
WE ENCOURAGE QUALIFIED CANDIDATES TO APPLY.

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