Receptionist
DEPARTMENT: HR & Administration
Responsibilities
Qualifications
DEPARTMENT: HR & Administration
SUPERVISOR: HR & Admin
Manager
Responsibilities
·
Will be the face of FIA to visitors,
greet clients and visitors with a positive, helpful attitude and assisting them
in finding their way around the college
·
Uphold and exude high levels of
integrity, professionalism and ethics,
·
Act as the point of contact between
the college administration and internal/external clients
·
Answering phones in a professional
manner, and routing calls as necessary, Screen and direct phone calls and
distribute correspondence
·
Administration of the applicants’
interviews and subsequent registration of those admitted
·
Generating and managing the students’
data base and sharing this with other organs of the college,
·
Preparation for and registration of
candidates for external examinations,
·
Documenting and availing all policy
materials and information to students and other college organs upon request and
·
Documenting all examination related
materials and data for future reference
·
Helping maintain workplace security
by issuing, checking and collecting badges as necessary and maintaining visitor
logs
·
Doing a variety of administrative
tasks including copying, typing, taking notes and making travel plans
·
Preparing meeting and training rooms
·
Assisting colleagues with
administrative tasks
·
Performing ad-hoc administrative
duties
·
Sorting and distributing mails
·
Provide excellent customer service
·
Scheduling appointments
·
Any other duty as may be given from
time to time
Qualifications
·
Diploma in Business
Administration/Business Management or relevant field.
·
Prior experience as a
receptionist/office Admin
·
Competency in Microsoft applications
including Word, Excel, and Outlook
Personal Attributes
·
Consistent, professional in dress and
manner
·
Excellent written and verbal
communication skills.
·
Good time management skills
·
Experience with administrative and
clerical procedures
·
Able to contribute positively as part
of a team, helping out with various tasks as required
How to Apply
If you meet the above qualifications,
skills and experience send CV and Cover letter to careers@fia.ac.ke with the position as a subject line on or before 20/9/2018.