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Office Administrator Job in Kenya

The Kenyatta International Convention Centre is established as a State Corporation under the Tourism Act 2011 to discharge the following mandates:
·         Organize and host meetings and provide incentives for conferences and exhibitions at the Convention Centre.
·         Develop and implement National Meetings, Incentives for Conferences and Exhibitions, in collaboration with the Tourism Board upon consultation with the relevant stakeholders.

·         Market the Convention Centre, in collaboration with the Tourism Board.
·         Perform any other functions that are ancillary to the objectives and purpose for which the Convention Centre is established.
KICC is in the process of recruiting suitable person and invites applications for the following posts:
Senior Principal Office Administrator
KICC 5 – (1 Post) Ref. KICC/SPOA/2018
The Principal Office Administrator reports to the Chief Executive Officer and is responsible for the overall secretarial services and management for Executive office.

Roles

·         Using e-office to research and process data;
·         Operating office equipment;
·         Attending to visitors/clients;
·         Handling telephone calls
·         Handling customer inquiries and complaints;
·         Coordinating schedules of meetings and appointments;
·         Taking minutes, coordinating travel arrangements
·         Ensuring security of office records, equipment and documents, including classified materials; ensuring security, integrity and confidentiality of data
·         Establishing and monitoring procedures for record keeping of correspondence and file movements
·         Maintaining an up to date filing system in the office
·         Preparing responses to routine correspondence
·         Managing office protocol and etiquette and

·         Managing petty cash

Requirements

For appointment to this grade, an officer must:-
·         Have served in the grade of Chief Office Administrator for a minimum period of six (6) years;
·         Bachelor’s Degree in Secretarial Studies or Bachelor of Business and Office Management from a recognized institution; OR
·         Bachelor’s Degree in Social Sciences plus a Diploma in Secretarial Studies from a recognized institution;
·         Certificate in Secretarial Management Course lasting not less than three (3) weeks from Kenya School of Government or any other recognized institution
·         Certificate in Senior Management Course lasting not less than four (4) weeks from a recognized institution;
·         Certificate in Computer Applications from a recognized institution;
·         Fulfill the requirements of Chapter Six of the Constitution; and
·         Demonstrated professional competence in management of office; and administrative services.
Applications:
Applicants must comply with Chapter 6 of the Constitution and avail clearance certificates from:
·         Directorate of Criminal Investigation (certificate of good conduct)
·         Kenya Revenue Authority (KRA) – Tax Compliance
·         Higher Education Loans Board (HELB)
·         Ethics and Anti-Corruption Commission (EACC)
·         Credit Reference Bureau (CRB)
Interested and qualified persons are requested to submit their applications which should include
·         One-page statement on how you meet the requirements for the post.
·         Curriculum Vitae
·         Indication of current salary.
·         Professional certificates and testimonials. 5. Three Professional referees
Terms of offer
The successful candidate’s appointment will be as follows:-
·         Job Grade KICC2 shall be appointed on a contract of five (5) years renewable once subject to performance
·         Job Grade KICC 3 shall be appointed on a contract of five (5) years renewable subject to performance.
·         Job Grade KICC 4, Job Grade KICC 5, Job Grade KICC 6 and Job Grade KICC 7 shall be appointed on permanent and pensionable terms
How to Apply
Applications should be sent under confidential cover and with the envelope clearly marked as per your application Ref. “Ref. KICC/ …… /2018” not later than 13th July, 2018 at 5:00pm to:
The Chief Executive Officer
Kenyatta International Convention Centre
P. O. Box 30746-00100 NAIROBI
Only short listed candidates will be contacted. Persons with special needs that meet the requirements are encouraged to apply

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