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Executive Assistant Job in Kenya

Living Goods

Job Vacancy: Executive Assistant to the Global CEO
Introduction
Do you want your work to matter?
Do you want to use your skills to make a difference, not just a living?
Do you want to improve millions of lives, including your own?
Living Goods works to reinvent how we improve the lives of the under-served. We think big, but operate small and nimble. We train community health workers to bring life-saving products and healthcare to people’s doorsteps. Products like medicines, fortified foods, and modern contraceptives.
We also transform community health through mobile phones. We teach community health workers how to assess maternal and child health and treat common illnesses like pneumonia, malaria, malnutrition, and diarrhea. We also develop smart phone apps to guide community health worker visits and create predictive algorithms to make the best use of their time.  And we test new tools like paperless referrals to clinics and biosensors to monitor infant and child growth.
At Living Goods, you will have the chance to apply your ideas and creativity at work every day.  If you work well in a dynamic collaborative culture, set high standards, and meet challenges with determination and a sense of humor, you’ll thrive here at Living Goods.
Your Charge: Living Goods is expanding rapidly.  Our growth is taking us to places we’ve never gone before. To help us get there, we’re looking for an Executive Assistant to the Global CEO to run the Global Office.
Someone who dreams of being in the control room on a spaceship. Can steer a leadership team to keep it within the tracks with minimal guidance. Multitasks with ease.  Stays calm in a crisis.
You will be responsible for operational effectiveness of the Global team ensuring alignment of execution across all Functional areas. This role tracks operational progress through insights and analytics on organizational performance from varied sources, designs and delivers documents and reports and provides administrative support to the executive leadership team.
This is an exciting and challenging role, an investment in your professional development. In this role you will work with the Global Leadership team who are based in San Francisco, Nairobi and Kampala on various assignments including innovative projects.
Analysis and reporting. Gathering and analyzing information, documenting and reporting. Leverage on technology to prepare dashboards and reports suitable for a Global audience.
Design documents. Develop and edit attractive memos, briefing papers, and presentations.
Governance. Responsible for upholding governance for the Global Office Operations (Uganda/Kenya/USA and other Countries as we expand). Identifies/drives opportunities, highlights risks /delays and suggests mitigation plans.
Performance tracking. Trends/insights analysis with inputs from the Global leadership team to supports overall delivery of workplans.
Internal communication. Working closely with the CEO and in collaboration with the Group Communications team, play a key role in internal communication. Ensures communication from the CEO is dispatched on time, takes notes during meetings and that responses to varied audience are met.
Administrative support: Manage the CEO’s diary and appointment schedule by planning and scheduling meetings, conferences, teleconferences, and organize complex travel agendas. Provide administrative support to the leadership team. Process the CEO’s expenses and other administrative items. Ensure that the Global office has all that is required for seamless operations.

Organize information. Develop and maintain a document management (physical and digital filing and retrieval system). Suggest efficient ways to run the Kenya Global office and troubleshoot malfunctions.
Welcome others. Act as the point of contact for both internal and external parties.  Welcome guests and help create a positive, friendly office environment.
Education, Experience, Technical skills and attributes
·         Background. Undergraduate/MBA or Master’s degree. 3+ years in a fast-paced working environment. Experience working in a consulting organization or similar environment handling multiple projects and clients. Background relevant to the operations of Living Goods gained in either the private, public or NGO sectors.
·         Analytical skills. Strong conceptual and analytical skills.
·         Project Management. Demonstrated ability and experience managing diverse projects, applying relevant tools and best practices.
·         Communication & Influencing. Experienced at preparing communication materials (PowerPoint, Word documents, email correspondence that meet Board-level standards) and effectively share these – both verbally and in writing in English.
·         Planning and Organizational skills.  People can rely on you because you can develop the engine that runs the Global office. You will keep the leadership team true to governance routines, are good at keeping calendars and timelines.  You keep a tight ship and up to date to-do lists. You like to get the details right.
·         Collaboration and team effectiveness. Build team effectiveness and work collaboratively in a Global team environment.
·         People and info junkie.  Once you join an organization you become a sponge, soaking up information quickly.  You enjoy getting to learn the inner workings of an organization and meeting and getting to know employees at all levels.
·         Discretion.  You are a consummate professional.  You have an intuitive feel for sensitive situations and you respect confidentiality.
·         Multitasks. You’re able to juggle multiple tasks at once while ‘staying calm and carrying on.’ You think strategically, handle ambiguity and work well in a multicultural environment.
Compensation: A competitive salary and benefits package commensurate with experience including health insurance and bonus opportunity.  The opportunity to be your best while making lives better for those in need.
Living Goods is an equal opportunity employer and will consider every qualified applicant for employment. Living Goods does not discriminate based on race, ethnicity, national origin, ancestry, religion, gender, sexual orientation or disability.
Our current job openings are displayed on our website, where you can search for open positions and apply directly.  Living Goods does not offer any positions without an interview and never asks candidates for money. If you are asked for money, we strongly recommend that you do not respond and do not send money or personal information.
How to Apply
Click here and apply for the Executive Assistant to the Global CEO through our applicant tracking system. In lieu of a cover letter you will be asked to answer a few short questions that will help us learn a little bit more about you and your interest in working with Living Goods.
For more information about Living Goods, please visit: www.livinggoods.org
follow us @LivingGoods

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