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Massive Recruitment by TUM Kenya (31 Vacancies)

Finance Officer

Grade 15N
Reporting To: Deputy Vice Chancellor (Administration, Finance and Planning)

Requirements

·         Must possess PhD in Accounting/Finance OR equivalent
·         Must possess Master Degree (Accounting/ Finance) OR equivalent
·         Must possess CPA (K) or equivalent

·         Must have at least three (3) years working experience as Chief Accountant at Grade 14N OR comparable position
·         Must be a Certified Financial Analyst (CFA)
·         Must be registered with ICPAK
·         Must be able to use possess relevant Accounting Software
OR
·         Must possess Master Degree in Accounting/ Finance OR equivalent
·         Must possess CPA (K) or equivalent
·         Must have at least five (5) years working experience as Chief Accountant at Grade 14N OR any other relevant OR comparable position
·         Must be able to use possess relevant Accounting Software
·         Must be a Certified Financial Analyst (CFA)
·         Must be registered with ICPAK
·         Must be proficient in relevant Accounting Software

Responsibilities

·         Organization and management of accounting units
·         Interpretation of financial policies, budgetary control system, management accounting methods and monthly/quarterly/annual financial returns
·         The overall formulation and implementation of the finance strategy for the department
·         Advising the University management on all financial matters
·         Responsible for efficient organization, control and supervision of all accounting units
·         Responsible for review, planning, coordination, design, implementation, development of accounting services and systems
·         Timely submission of annual financial statements and accounts
·         Setting and maintaining high accounting standards in the University
·         He/ She is responsible for advising on all financial policies as well as ensuring that sound accounting principles and controls are applied on all financial transactions
·         Carry out other duties and responsibilities as may be assigned from time to time


Chief Accountant
Grade 14N
Reporting To: Finance Officer

Requirements

·         Must possess PhD in Accounting/Finance
·         Must possess CPA (K) or equivalent
·         Must have at least three (3) years relevant working experience as Senior Accountant at Grade 13N OR comparable position
·         Possession of Certified Financial Analyst (CFA) will be an added advantage
·         Must be registered as a member of a professional body
·         Must be proficient in relevant Accounting Software
OR
·         Must possess Master Degree in Accounting/Finance OR equivalent
·         Must possess CPA (K) or equivalent
·         Must have at least five (5) years working experience as Senior Accountant at Grade 13N OR comparable position
·         Possession of Certified Financial Analyst (CFA) will be an added advantage
·         Must be registered as a member of a professional body
·         Must be proficient in relevant Accounting Software

Responsibilities

·         Deputizes the Finance Officer
·         Assist Finance Officer in implementing the financial policies
·         Implementation of an adequate accounting system as a means of maintaining sound financial records, which must recognize, classify, post summarize and report transactions
·         Overall operation and supervision of finance function in the system
·         Maintenance of high accounting standards and integrity within the department
·         Supervision and development of staff in the department
·         He/ She should satisfy the requirements of chapter six of the constitution
·         Carry out other duties and responsibilities as may be assigned from time to time


CTS Manager
Grade 13N
Reporting To: DVC-AFP

Requirements

·         Must possess Master Degree in Computer Science/Information Technology or its equivalent from a recognized institution
·         Must possess at least two relevant technical or professional Qualifications in CCNA, MCSE or MCSD
·         Must have at least three (3) years working experience as a Deputy ICTS Manager at Grade 12N or comparable position
·         Must be registered with relevant professional body
·         Must have skills and experience on systems development

Responsibilities

·         Responsible for the overall administration of Information and Communication Technology services including infrastructure, planning, installation, maintenance and operations
·         Formulation and execution of ICTS Policies, Rules and Regulations
·         Developing and coordinating ICTS functions, including automation and networking
·         Developing and managing information systems, including connectivity and maintenance of ICTS facilities
·         Directing the installation and maintenance of ICT equipment
·         Overseeing implementation, operation and maintenance of Data Communication Infrastructure for administrative and academic functions
·         Advise on upgrading of software/hardware components of Information Communication Technology services
·         Coordinating users training on Information and Communication Technology services
·         Prepare reports for various authorities
·         Perform any other duties and responsibilities as may be assigned from time to time


ICT Officer I
Grade 8N
Reporting To: Information and Communication Technology Services Manager

Requirements

·         Must possess Bachelor Degree in Computer Science/Computer Technology/ Information Technology OR its equivalent from a recognized institution
·         Must possess relevant technical or professional Qualifications in CCNA, MCSE or MCSD in the relevant area of specialty.
OR
·         Must possess Higher National Diploma in Computer Science/Information Technology or its equivalent from a recognized institution
·         Must possess relevant technical or professional Qualifications in CCNA, MCSE or MCSD in the relevant area of specialty.
·         Must have at least three (3) years working experience as ICT officer II at Grade 7N or comparable position.

Responsibilities

·         To manage the Helpdesk system
·         Follow-up on reported faults
·         To quantify the faults reported
·         Ensuring staff mailing system is running effectively
·         Assign intranet and e-mail accounts to staff members
·         Carrying out staff needs assessment
·         Coordination of staff training on ICT
·         Perform any other duties and responsibilities as may be assigned from time to time


Assistant Counselor I
Grade 10N
Reporting To: Senior Counselor

Requirements

·         Must possess Bachelor Degree in Education/Social Sciences/Counseling Psychology or its equivalent from a recognized institution.
·         Must have at least three (3) years working experience as Assistant Counselor II at Grade 9N or comparable position
·         Must possess a professional Certificate in Counseling Certificate or Equivalent
·         Must be Computer literate
·         Must be registered with recognized professional body

Responsibilities

·         Provide individual and group counseling services
·         Assist in orientation of new students
·         Provide family life education in conjunction with the Health Unit
·         Plan for and oversee public lectures, seminars on issues of social and psychological concern
·         Coordinate, in conjunction with partners, the training of Peer Counselors and Peer Educators
·         Supervise Peer Educators/Counselors
·         Plan in-reach activities with Peer Educators and Peer Counselors
·         Coordinate crisis interventions
·         Perform any other duties and responsibilities as may be assigned from time to time


Assistant Counselor II
Grade 9N
Reporting To: Senior Counselor

Requirements

·         Must possess a Bachelor Degree in Counseling Psychology or its equivalent from a recognized institution
·         Must have at least three (3) years working experience with counselling supervision as Assistant Counselor III at
·         Grade 8N OR comparable position
·         Must possess a professional Certificate in Counseling Certificate or Equivalent
·         Must be a member of a recognized professional body
·         Must be computer literate

Responsibilities

·         Provide individual and group counseling services
·         Assist in orientation of new students
·         Provide family life education in conjunction with the Health Unit
·         Plan for and oversee public lectures, seminars on issues of social and psychological concern
·         Coordinate, in conjunction with partners, the training of Peer Counselors and Peer Educators
·         Supervise Peer Educators/Counselors
·         Plan in-reach activities with Peer Educators and Peer Counselors
·         Coordinate crisis interventions
·         Perform any other duties and responsibilities as may be assigned from time to time


Chief Security Officer
Grade 12N
Reporting: To the Vice Chancellor

Requirements

·         Must possess Master Degree in Criminology/Security Science or its equivalent from a recognized Institution
·         Must have worked with any of the Disciplined Forces of Kenya for at least five (5) years
OR
·         Must possess Bachelor’s Degree in Criminology/Security Science or its equivalent from a recognized Institution
·         Must have worked with any of the Disciplined Forces of Kenya for at least ten (10) years
·         Must have served at the level of Chief inspector of police or captain

·         Must have a clean Discharge Certificate
·         Must possess Certificate of Good Conduct
·         Must possess First Aid Certificate
·         Must possess Fire Fighting Certificate
·         Must have at least three (3) years working experience as Deputy Chief Security Officer at Grade 11N or comparable position
·         Must be Computer literate
·         Must be medically and physically fit

Responsibilities

·         In-Charge of the department.
·         Responsible for security matters related to students and staff.
·         Manage security intelligence systems within the University
·         Carry out any investigation requested by Vice-Chancellor
·         Investigation of disciplinary matters as referred by Management Board
·         Attend to all security meetings in all Campuses
·         Plan and organize training for security staff
·         Execute periodic security surveys for all campuses
·         Liaise with the external security agent
·         Advisor to the University Management Board on security Issues
·         Responsible for formulation, planning and control of the departmental budget
·         Effective coordination and implementation of policies in the department
·         Responsible for formulation and implementation of departmental strategic plan
·         Responsible for the procurement of stores for the department
·         Perform any other duties and responsibilities as may be assigned from time to time


Senior Procurement Officer I
Grade 12N
Reporting To: Procurement Manager

Requirements

·         Must possess Master Degree with a bias in Procurement/Supplies Management.
·         Must have at least three (3) years working experience as Senior Procurement Officer II at Grade 11N OR comparable position
·         Must be registered with a relevant professional body
·         Must possess a working knowledge of Procurement software

Responsibilities

·         Preparations and implementation of Annual Procurement plans for the University
·         Advisory role to management and staff on compliance and implementation of procurement policies and regulations
·         Sourcing for goods and services
·         Management of all Purchasing activities
·         Drafting of Tender Committee agenda for further approvals and action
·         Keeping of Tender, quotations, contracts records
·         Evaluation of suppliers for contract/Tender award
·         Keep supplier records and updating the list of suppliers
·         Attend to Audit queries on purchasing operations
·         Preparation and processing of documents to initiate payments for goods and services received
·         Carry out stock taking
·         Maintenance of Purchase records
·         Ensuring quality control in consultation with user and technical departments
·         Supervise staff under him/her
·         Carry out other duties and responsibilities as may be assigned from time to time


Corporate Communications Officer III
Grade 8N
Reporting To: Senior Corporate Communications Officer

Requirements

·         Must possess Bachelor Degree in Communications related area or its equivalent from a recognized Institution
·         Must have at least three (3) years working experience as Corporate Communications Assistant I at Grade 7 OR comparable position
·         Must be Computer literate
·         Must be registered with a relevant professional body

Responsibilities

·         Prepare and disseminate corporate publicity information materials like posters, banners, calendars, diaries, prospectus, monthly update newsletters
·         Contribute stories, photos and editing of the internal newsletter
·         Supervise Staff under his/her section
·         Coverage of University activities, both video and photography
·         Prepare advertisements for media houses
·         Participate in organizing and coordinating University exhibitions and marketing activities
·         Supervision of staff
·         Perform any other duties and responsibilities as may be assigned from time to time


Administrative Assistant II
Grade 9N
2 Posts
Reporting To: Head of Assigned Office

Requirements

·         Must possess Bachelor Degree in social sciences or its equivalent from a recognized institution
·         Must have at least three (3) years working experience as Administrative Assistant III at Grade 8N or comparable position
·         Must be registered with recognized professional body
·         Must be Computer literate

Responsibilities

·         Assist in implementation of administrative functions
·         Performing administrative operational duties in specific arrears of assignment
·         Preparing reports and records as may be required
·         Take minutes in various committees as may be required
·         Carry out other duties and responsibilities as may be assigned from time to time


Administrative Assistant III
Grade 8N
2 Posts
Reporting To: Head of Assigned Office

Requirements

·         Must possess Bachelor Degree in social sciences \or its equivalent from a recognized institution
·         Must be Computer literate
OR
·         Must possess Higher Diploma in relevant Social Sciences Discipline or its equivalent from a recognized institution
·         Must have at least three (3) years working experience as Senior Clerical Officer I at Grade 7N or comparable position
·         Must be Computer literate

Responsibilities

·         Assist in implementation of administrative functions
·         Performing administrative operational duties in specific arrears of assignment
·         Preparing reports and records as may be required
·         Take minutes in various University committees
·         Carry out other duties and responsibilities as may be assigned from time to time


Human Resource Officer I
Grade 8N
2 Posts
Reporting To: Human Resource Manager

Requirements

·         Must possess Bachelor Degree in Social Sciences (Human Resource Option) or its equivalent from a recognized Institution
·         Must have at least three (3) years relevant working experience as Human Resource Officer II at Grade 7N OR comparable position
·         Must possess Certificate of Human Resource Professional III or post graduate Diploma in Human Resource Management
·         Must be registered member of Institute of Human Resource Management (IHRM)
·         Must be Computer literate
·         Must possess skills and competencies on HRIS and Pay Roll management or Employee Resourcing

Responsibilities

·         Assisting in recruitment and interview process
·         Assisting in ensuring employee personal data is captured in the Human Resource Management Information System
·         Pay roll Administration
·         Ensuring employees have registered with relevant statutory bodies.
·         Assist in review and implementation of Human Resource policies and procedures
·         Develop Human Resource plans
·         Participating in development of training programs for short capacity building courses and seminars
·         Participating in preparation of Management counter proposals of Collective Bargaining Agreements for negotiations
·         Perform any other duties and responsibilities as may be assigned from time to time


Driver II
Grade 4N
Reporting To: Senior Transport Officer

Requirements

·         Must possess Certificate of Secondary Education
·         Must possess valid driving license Class A B C E and PSV license
·         Must possess Certificate of Good Conduct from Directorate of Criminal Investigations (DCI)
·         Must have at least three (3) years accident free driving experience as Driver III at Grade 3N OR comparable position
·         Must possess Certificate in First Aid from a recognized institution
·         Must possess Occupational Trade Test II for drivers
·         Must have undertaken at short course (at least for one week) on Customer Care from a recognized training institution

Responsibilities

·         Responsible for driving University vehicles
·         Carrying out routine checks on the assigned vehicle
·         Maintain vehicle cleanliness
·         Report any vehicle defects to Transport Officer
·         Adhere closely to the High Way code
·         Ensure Work-Tickets are duly authorized
·         Ensuring security of the vehicle on and off the road
·         Ensure safety of passengers and goods in the vehicle
·         Observe vehicle preventive maintenance
·         Perform any other duties and responsibilities as may be assigned from time to time
How to Apply
Shortlisted candidates for all positions in Grade 12N and above, will be required to submit valid and current clearances from the following bodies:
1.   Kenya Revenue Authority;
2.   Higher Education Loans Board;
3.   Ethics and Anti-Corruption Commission;
4.   Criminal Investigation Department (Certificate of Good Conduct); and e.Registered and recognized Credit Reference Bureau
Applicants who possess academic certificates from foreign universities are advised to get and attach equation from the Commission for University Education.
The Vacancy Number should be clearly indicated on the envelope and the applicant’s cover letter.
Applications accompanied by copies of a national identity card, a detailed CV, relevant certificates and testimonials, are invited from persons qualified for the positions described here above, to reach the Deputy Vice Chancellor(Administration, Finance and Planning)at the addresses below on or before 25th May, 2018
Postal Address:
Technical University of Mombasa
Tom Mboya Avenue
Tel: (254) 41-2492222/3/4, 2490571
P.O Box 90420 –80100
MOMBASA
KENYA
Or
E-mail Address: dvcafp@tum.ac.ke
For hand-delivered applications, please drop completed application during office hours at the office of Deputy Vice Chancellor (Administration, Finance and Planning) at the Administration Building, Technical University of Mombasa, Tom Mboya Street -Mombasa

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