Job Vacancy: Temporary
Accountant
Since 1963 and in 146 countries, ACDI / VOCA has empowered people in developing and transitional nations to succeed in the global economy.
ACDI / VOCA currently has
approximately 49 projects in 30 countries and total revenues of $151 million
Since 1963 and in 146 countries, ACDI / VOCA has empowered people in developing and transitional nations to succeed in the global economy.
Based in Washington, D.C., ACDI /
VOCA is a nonprofit international development organization that delivers
technical and management assistance in agribusiness, financial services,
enterprise development, community development and food security in order to
promote broad-based economic growth and vibrant civil society.
Overview: ACDI / VOCA is currently implementing a $45 million,
five-year program entitled “Feed the Future Livestock Market Systems (LMS)”
development projects in Northern Kenya funded by the United States Agency for
International Development (USAID).
The aim of the USAID Kenya Feed the
Future LMS program is to strengthen people’s resilience to shocks and stresses
and reduce the prevalence and depth of poverty, household hunger, and chronic
undernutrition.
The program aims to do so by taking
collective action on economic opportunities, and by strengthening institutions,
market systems, governance, and human capital.
ACDI VOCA is seeking an experienced
and talented Accountant for 4 months.
The employee will work under the
guidance of Finance Director.
The accountant is responsible for the
implementation of accounting tasks, policies and procedures for the
USAID-funded ACDI/VOCA programs, including but not limited to the
responsibilities outlined below.
The position will be based in
Nairobi.
Essential Duties / Responsibilities:
·
Oversee financial transactions,
activities and monitor financial compliance with ACDI VOCA and USAID
requirements.
·
Prepare payroll accrual schedules for
13th month, severance, leave benefits and allocate the same using time sheet
based cost share schedules.
·
Prepare accounting vouchers (Journal
vouchers, Banking Disbursement & Receipt Vouchers) and ensure that all
supporting documentation (invoices and receipts) are attached and the correct
Account & Project codes used.
·
Review staff liquidations &
advances and verify that every release of funds is backed-up by supporting
documents (e.g. SOW, trip report, receipts) and has been authorized before submitting
to Chief of Party (COP) or other authorized signatory.
·
Record Journal vouchers, Disbursement
& Receipt entries in the QuickBooks accounting system and ensure that the
transactions are properly coded per the
ACDI VOCA chart of Accounts.
ACDI VOCA chart of Accounts.
·
Process funds requests and internally
control fund use and amounts paid using appropriate checks and controls.
·
Prepare cost share allocation
schedule using approved timesheets and pass journal entries to allocate costs
charged to the pool.
·
Review and verify cash disbursements
from petty cash before replenishment is done.
·
Carry out Balance Sheet
reconciliation for all Liability Accounts and ensure that unreconciled items
are actioned latest the following month.
·
Coordinate closely with the
Operations Assistant in the field offices following up on travel liquidation
and advance documentation, giving technical support and coaching.
·
Collection of VAT from vendors whose
DA1 forms have been approved by USAID and GOK.
·
Prepare prepayment analysis schedules
for rent, medical premiums, sublease receipts and capture amortization
transactions in QuickBooks.
·
Perform a monthly physical check on
new assets purchased to ensure that they are tagged and accurately updated in
the online asset database.
·
Perform a monthly physical check on office
and kitchen supplies to ensure that they are accurately recorded and well
secured.
·
Assist the Director of finance carry
out field office and sub-award compliance reviews.
·
Notify Director of Finance and/or COP
in writing about any concerns risks or misuse of resources and report any
illegitimate expenses, misuse of funds or other false financial claims.
·
Keep all sensitive program financial
information confidential.
·
Perform other finance related duties
as assigned by the Director of Finance.
Education & Experience
Requirements
·
Bachelor’s degree in accounting or
related field.
·
CPA/ACCA or equivalent certification.
·
Minimum seven (5) years of experience
in Financial management or equivalent.
·
Sufficient knowledge of accounting
standards and government of Kenya tax laws and regulations.
·
Good administrative and
organizational skills; record keeping and filling systems.
·
Good problem solver, self-starter and
innovative, good communication, leadership and reporting skills.
·
Experience with USAID project
procedures, policies and compliance requirements are highly preferred.
·
A strong command on Microsoft Office
Word, Excel, QuickBooks and other relevant computer applications.
·
Fluency in English required.
How to Apply:
Please submit a resume to
HRKenya@acdivoca.org no later than March 16,2018.
Please include the position title in
the subject line.
ACDI VOCA is seeking an experienced
and talented VAT Management Officer for 7 months.
The employee will under the
supervision of Finance Director.
The VAT Management Officer is
responsible for the overall management of Value Added Tax (VAT) filing,
tracking and collection, following the finance policies and procedures for the
USAID-funded Kenya programs.
The duties are including but not
limited to the responsibilities outlined below.
The position will be based in
Nairobi.
Essential
Duties / Responsibilities:
·
Maintain an accurate and
comprehensive tracker of all invoices and DA1 forms submitted to USAID.
·
Prepare monthly reconciliations of
DA1 sent and received/refunded.
·
Update the VAT tracker with all
approved DA1 forms received from USAID.
·
Systematically file the approved DA1
forms upon receipt.
·
Collect VAT refunds from vendors as
and when the approved DA1 forms are received.
·
Maintain and systematically file,
paper trail of the collection process relating to each approved DA1 form.
·
Update the VAT tracker for with
monies/ cheques /credit notes received.
·
Follow up on original invoices and
ETR receipts and prepare DA1 forms for printing within 30 days of the invoice
date.
·
Preparing DA1 filing and submitting
the return to USAID.
Qualification
/ Requirements:
To perform this job successfully, the
VAT Management Officer must be able to perform each essential duty
satisfactorily.
While the requirements listed below
are representative of the knowledge, skills, and/or ability required;
reasonable accommodations may be made to enable individuals with disabilities
to perform the essential functions.
·
Providing support in Accounting and
Finance department
·
Business degree or CPA 2 /ACCA 2 or equivalent
certification
·
Two years’ experience of VAT
management in donor funded project or experience in debt collection.
·
Good administrative and
organizational skills; record keeping and filling systems.
·
Attention to detail and good
communication skills.
·
Experience with USAID project
procedures, policies and compliance requirements are highly preferred.
·
A good command on Microsoft Office
Word and Excel
·
Fluency in English required
How to Apply:
Please submit a resume to
HRKenya@acdivoca.org no later than March 16, 2018.
In the subject line, please include
the position title and a county(s) that you would like to be considered for.
Resume and all associated application
documents shall be provided as a single attachment in and list long-term
employment history and any relevant short-term consulting work.
Due to the high volume of
applications we are not able to respond to inquiries via phone.
Only those candidates considered for
an interview will be contacted.
Interviews will be conducted in the
base location of the position.
ACDI/VOCA is an equal opportunity
employer.
Women, minorities and people from
diverse groups are encouraged to apply.
EOE