Project Coordinator
Reports To: Head of Programs
Job Summary:
Specific Responsibilities:
Academic Qualifications
Specific Responsibilities:
Academic Qualifications
Specific Responsibilities:
Academic Qualifications
Specific Responsibilities:
Required Qualifications And Experience:
Job Responsibilities:
Education and Experience
Qualifications:
Education/Knowledge/Technical Skills and Experience:
Required Qualifications And Experience:
Reports To: Head of Programs
Position Type: Fixed Term
Duration: 1 year (Renewable based on
successful completion)
Hope for Victoria Children (HOVIC) is
implementing a 5-year orphans and vulnerable children (OVC) program, dubbed
MWENDO in Partnership with CRS, which seeks to empower local and county-level
OVC stakeholders to strengthen the formal and informal HIV and child protection
systems and services and the linkages between them, including cross-sectoral
service referrals and coordination to ensure quality service delivery for OVC,
Caregivers and their households.
Reporting to the Head of programs, the Project
Coordinator is responsible for the overall planning, coordination, implementation
and reporting of the project ensuring that team members effectively undertake
their roles within defined project strategies and approaches and that project
risks are managed. The project coordinator will ensure that adequate systems
are in place, staff are well trained to undertake their roles, staff are
supervised and account for their results, resources are optimally utilized and
properly accounted for, project objectives are being addressed and that project
successes are documented and managed. He / she shall ensure that linkages with
the local, sub county and county stakeholders on OVC is effective and responds
to the case management and coordination of care approach for service delivery.
Specific Responsibilities:
Project Coordination and Supervision
· Works with the project team members to develop responsive
monthly workplans and ensures prudent allocation and utilization of resources.
· Holds regular staff and community meetings to review
progress, address emerging issues and plan for subsequent actions.
· Coordinate all support supervision activities by staff
ensuring that CHVs and field agents are adequately provided with the support
they need to undertake their roles.
· Continually communicates to the MWENDO technical officers
on project progress, challenges and support required to deliver on the project
objectives.
· Ensures that all the activities being implemented are
conducted within a process that enhances community ownership, participation and
contribution for sustainability.
· Takes lead in developing working relationships and
linkages with national and county government line ministries as well with other
OVC actors in the region of implementation including the Kisumu Street Children
Consortium
· Participate in proposal writing and grant budget
development.
Service delivery to OVC and their caregivers
· Supports project team members to recruit, assess, develop
case plans, implement and monitor and exit OVC including Street Connected
Children (SCC) and their caregivers who have achieved their household care
goals.
· Takes lead in the implementation of the case management
and coordination of care approaches to OVC and their households.
· Supports project team members to work with the community
based workforce to deliver services to OVC and their caregivers. These services
shall include but not limited to health and nutrition, education support and
vocational training, psychosocial care and support, protection, house hold
economic strengthening and provision of care and shelter, rescue,
rehabilitation and reintegration of SCC with their families
· Supports the project team to design, initiate and
implement sustainability actions for caregivers and CHVs for long term support
to OVC.
· Works with the project team to ensure that quality
improvement practices are adopted and responds to the service standards for OVC
programing in Kenya.
Capacity strengthening of the implementation
structures
· Takes lead in all the capacity strengthening actions
ensuring that capacity building is structured and responds to the needs of the
caregiver forums, CHV cluster groups, locational and sub county area advisory
councils, SILC groups among other entities as may be defined.
· Works with project team members and the organization
management to address capacity gaps as identified through the SRFMA and HOCAI
ensuring that capacity strengthening actions responds to the gaps and that
desired results are being realized.
· Train, coach and support the project team so as to deliver
on project outcomes.
Coordination of Care to OVC Including Street
Connected Children
· Works with the DCS to strengthen the capacity of sub
county and locational area advisory councils as well as that of volunteer
children officers to undertake their functions and support HOVIC – MWENDO
Programme interventions.
· Supports case conferencing activities by the area advisory
councils and or technical working groups established to deliver integrated care
services to OVC and their households.
· Continually updates and guides project team members on
emerging issues in OVC programming, alignment to national strategic plans and
policy directions as well as on compliance to the child protection and child
safe guarding policies.
Monitoring, Evaluation and Knowledge
management
· Conducts routine support supervisions and spot checks to
project sites and project teams to ensure compliance to standards and quality
service delivery to OVC and their caregivers.
· Works with M&E team to ensure that the they adequately
undertake their M and E functions within the acceptable project standards for
effective reporting and accountability for results.
· Supports project team members to identify, document, and
disseminate knowledge products to build on evidence based practices in OVC
programing including SCC program
· Responsible for timely monthly and quarterly donor
reporting. Ensures that the M and E team effectively utilize CPIMS, manage data
and use data for decision making.
· Provide monthly, Quarterly and annual reports on the
programs progress for the donors and for internal use
Supervisory Responsibilities
·
Supervises
Household economic strengthening officer, M and E officer and social workers.
Academic Qualifications
· A Bachelor’s degree in sociology, community development,
project management or related field from a recognized institution of learning
with at least 3 years’ experience.
· Relevant experience on project management techniques,
sustainability approaches, quality improvement, financial management practices,
sustainable livelihood approaches and approaches to project monitoring,
evaluation, accountability and learning
· A solid foundation in the fundamentals of
entrepreneurship. Working with start-up businesses or academic training in
business methods will be an added asset
· Familiarity with PEPFAR guidance and minimum service
standards for OVC programming.
· Excellent analytic and computer skills; skilled in MS
Office Suite including Word, Excel, PowerPoint and Access.
· Excellent report writing skills.
Skills and Abilities
·
Excellent
oral and written communication skills
·
Strong
interpersonal skills as well as good judgment and vision
·
Excellent
organizational skills, team work and ability to prioritize tasks in a timely
manner
·
Sound
coordination skills and a demonstrated ability to multi-task
·
Demonstrates
diplomacy, flexibility, and resourcefulness
·
Strong
critical thinking and creative problem-solving skills
·
Excellent
computer skills (Microsoft Office).
Field Agent
Supervisor
Reports To: HES Officer
Position Type: Fixed Term
Duration: 1 year (Renewable based on
successful completion)
Background:
Hope for Victoria Children (HOVIC) is
implementing a 5-year orphans and vulnerable children (OVC) program, dubbed
MWENDO in Partnership with CRS, which seeks to empower local and county-level
OVC stakeholders to strengthen the formal and informal HIV and child protection
systems and services and the linkages between them, including cross-sectoral
service referrals and coordination to ensure quality service delivery for OVC,
Caregivers and their households.
Job
Summary:
Reporting to the HES project Officer, the
Field Agent supervisor is responsible for supervising field agents and ensuring
the quality of the SILC groups they form and roll out of other economic
Strengthening activities; ensuring the project
meets its objectives and targets, Training and mentorship of Field Agent and
certifying them as PSPs; overseeing their work as PSPs and organizing them into
networks. He/she will support SILC Field Agents to conduct sensitization
meetings on HES initiatives, develop individual work plans, monitors their
execution and prepare monthly project performance reports.
Specific Responsibilities:
Project
Coordination and Supervision
·
Works with
the Field Agents to develop responsive monthly workplans and ensures
implementation of the plans and prudent utilization of resources.
·
Holds
regular Field Agent meetings and community meetings to review progress, address
emerging issues and plan for subsequent actions.
·
Coordinate
all support supervision activities by Field Agents ensuring that SILC groups
and beneficiaries are adequately provided with the support they need.
·
Continually
communicates to the HES Officer on project progress, challenges and support
required to deliver on the project objectives.
·
Ensures
that all the activities being implemented are conducted within a process that
enhances community ownership, participation and contribution for
sustainability.
·
Takes lead
in developing working relationships and linkages with Community leaders as well
with other OVC actors to promote HES initiatives and market MWENDO project.
Service
delivery to OVC and their caregivers
·
Work
closely with the HES Officer, Project Coordinator, Case Management and System
strengthening Project Officers to develop case plans and support implementation
of HES interventions.
·
Supports
project team members in implementation of key activities that includes: recruit
Field Agents, Map and define agent operating areas, support agent
certification, PSP launches and PSP network formation.
·
Train and
mentor Field Agents to deliver services to OVC caregivers. These services shall
include but not limited to trainings on SILC PSP model, CRS SMART skills
modules,
·
Financial
literacy, marketing basics and 7 Steps of Marketing and value chains analysis
and roll out MWENDO emergency Fund.
·
Works with
the DCS and Private Sector Actors to advocate for linkage of caregivers to GOK
cash transfers, in kind agricultural support and other subsidies.
·
Work with
project team to link OVC not in school to CAP -YEI and other relevant
empowerment programs
Coordination
of Care to OVC
·
Works with
the DCS and Private Sector Actors to advocate for linkage of caregivers to GOK
cash transfers, in kind agricultural support and other support.
·
Works with
GoK departments and county government departments to offer extension services
to strengthen the capacity of producer groups and SILC farmer groups.
·
Monitoring,
Evaluation and Knowledge management
·
Conducts
structured support supervisions and spot checks to Field agents, SILC groups
and other HES initiatives at the HH level to ensure quality service delivery to
OVC and their caregivers.
·
Review data
collection forms before entry to SILC MIS to ensure accuracy of data.
·
Participate
in data review meetings together with the project team to ensure effective data
entry, analysis, reporting and accountability for results.
·
Supports
project team members to identify, document, and disseminate knowledge products
to build on evidence based practices in Household Economic strengthening
initiatives.
·
Responsible
for timely monthly and quarterly reporting to the HES officer.
Supervisory
Responsibilities
·
Supervises
SILC Field Agents/Private Service Providers
Academic Qualifications
·
Diploma in
business administration, community development, agriculture and other related
disciplines.
·
Previous
experience working with decentralized, community-based projects
·
Previous
experience with savings group programming is preferred
·
Excellent
analytic and computer skills; skilled in MS Office Suite including Word, Excel,
·
PowerPoint
and Access.
·
Excellent
report writing skills.
Skills
and Abilities
·
Willingness
to be based in the field and to travel long distances
·
Fluency in
one or more languages of the operating area
·
Good
community mobiliser and facilitator
·
Strong
interpersonal and communication skills
·
Ability to
ride a motorcycle – (Added advantage)
·
Valid
motorcycle permit
HES Officer
Reports To: Project Coordinator
Position Type: Fixed Term
Duration: 1 year (Renewable based on
successful completion)
Hope for Victoria Children (HOVIC) is
implementing a 5-year orphans and vulnerable children (OVC) program, dubbed
MWENDO in Partnership with CRS, which seeks to empower local and county-level
OVC stakeholders to strengthen the formal and informal HIV and child protection
systems and services and the linkages between them, including cross-sectoral
service referrals and coordination to ensure quality service delivery for OVC,
Caregivers and their households.
Job
Summary:
Reporting to the LIP Project Coordinator, the
HES project officer is responsible for overall rollout of economic
strengthening activities, ensuring the project meets its objectives and
targets. The HES officer working closely with relevant government ministries
and other technical agencies and private sector to provide training and
technical support to Field agent supervisors with focus in implementing SILC
activities, financial education to the caregivers, support caregivers initiate
Income Generating activities, profiling of smallholder farmers to increase
production and engage with markets. The HES Officer will directly supervise
field Agent supervisors and the data capture clerk, and indirectly supervises a
team of SILC Field Agents. He/She will develop HES operational plans, monitors
their execution, and prepares periodic project performance reports.
Specific Responsibilities:
Project Coordination
and Supervision
·
Works with
the project team members to develop responsive monthly workplans and ensures
prudent allocation and utilization of resources.
·
Holds
regular staff and community meetings to review progress, address emerging
issues and plan for subsequent actions.
·
Coordinate
all support supervision activities by SILC supervisors ensuring that field
agents are adequately provided with the support they need to undertake their
roles.
·
Continually
communicates to the project Coordinator and MWENDO technical officers on
project progress, challenges and support required to deliver on the project
objectives.
·
Ensures
that all the activities being implemented are conducted within a process that
enhances community ownership, participation and contribution for
sustainability.
·
Provide
psychosocial support and responsible parenthood training/counseling to
households and families of OVC including SCC
Service
delivery to OVC and their caregivers
·
Work
closely with the project Coordinator, Case Management and System strengthening
Project Officers to develop case plans and support implementation of HES
interventions.
·
Conducts
household socio economic assessment for the OVC and the reintegrated SCC using
the household vulnerability prioritization tool
·
Supports
project team members in implementation of key activities that includes: recruit
Field Agent supervisors and Field Agents, Map and define agent operating areas,
support agent certification, PSP launches and PSP network formation.
·
Takes lead
in the implementation of the House hold Economic strengthening approaches to
OVC and their households.
·
Supports
HES project team members to work with the community based workforce to deliver
services to OVC caregivers. These services shall include but not limited to
trainings on SILC PSP model, CRS SMART skills modules, Financial literacy,
marketing basics and 7 Steps of Marketing and value chains analysis and roll
out MWENDO emergency Fund.
·
Work with
project team to link reintegrated SCC and OVC not in school to CAP -YEI and
other relevant empowerment programs Coordination of Care to OVC
·
Works with
the DCS and Private Sector Actors to advocate for linkage of caregivers to GOK
cash transfers, in kind agricultural support and other subsidies.
·
Works with
GoK departments and county government departments to offer extension services
to strengthen the capacity of producer groups and SILC farmer groups.
Monitoring, Evaluation and Knowledge management
·
Conducts
routine support supervisions and spot checks to project sites and Field
Supervisors, Field agents and SILC groups to ensure quality service delivery to
OVC and their caregivers.
·
Works with
M&E team to ensure that the they adequately undertake their M and E
functions within the acceptable project standards for effective data entry,
analysis, reporting and accountability for results.
·
Supports
project team members to identify, document, and disseminate knowledge products
to build on evidence based practices in Household Economic strengthening
initiatives.
·
Responsible
for timely monthly and quarterly donor reporting. Ensures that the M and E team
effectively utilize SILC MIS, and manage data and use data for decision making.
Supervisory
Responsibilities
·
Supervises
Field Agent Supervisors and data capture clerks.
Academic Qualifications
·
A
Bachelor’s degree with at least 2 years’ experience or a Diploma with 3 years’
experience in Social Sciences, Agriculture, Micro Finance, Business
Administration, project Management or related field from a recognized
institution of learning.
·
Specialized
knowledge of and experience with savings group programming—with a preference
for community-agent and/or fee-for-service approaches.
·
Relevant
experience in Community development focusing on sustainable livelihood
approaches, project monitoring, evaluation, accountability and learning.
·
Familiarity
with integrating savings groups in OVC programming.
·
Excellent
analytic and computer skills; skilled in MS Office Suite including Word, Excel,
PowerPoint and Access.
·
Excellent
report writing skills.
Skills
and Abilities
·
Excellent
oral and written communication skills.
·
Proven
Leadership ability and strong interpersonal skills.
·
Excellent
organizational skills, team work and ability to prioritize tasks in a timely
manner
·
Sound
coordination skills and a demonstrated ability to multi-task
·
Demonstrates
diplomacy, flexibility, and resourcefulness
·
Strong
critical thinking and creative problem-solving skills
·
Excellent
computer skills (Microsoft Office).
·
Excellent
English verbal and written communication skills
·
Professional
proficiency in one or more local languages of the operational area
·
Ability to
ride a motorcycle – (Added advantage)
·
Valid
motorcycle permit
MEAL Officer
Reports To: Project Coordinator
Position Type: Fixed Term
Duration: 1 year (Renewable based on successful
completion)
Background:
Hope for Victoria Children (HOVIC) is
implementing a 5-year orphans and vulnerable children (OVC) program, dubbed
MWENDO in Partnership with CRS, which seeks to empower local and county-level
OVC stakeholders to strengthen the formal and informal HIV and child protection
systems and services and the linkages between them, including cross-sectoral
service referrals and coordination to ensure quality service delivery for OVC,
Caregivers and their households.
Job
Summary:
Reporting to the Project Coordinator, the MEAL
Officer is responsible for the day-to-day tracking and reporting of activities
under MWENDO project. The role includes rolling out standardized data
collection tools and database systems; monthly data collection; verification of
results reported; analysis and presentation of findings and project progress;
set up of project accountability and learning mechanisms; and documentation of
feedback and response from and to LIP and project beneficiaries.
The MEAL Officer will ensure that systems are
in place to measure the project’s impact and progress and that data is readily
available to be used as a foundation for programmatic adjustments and
evidence-based decision-making. The MEAL officer will ensure that the capacity
of project team is enhanced, beneficiaries and other stakeholders have
opportunity to give and receive feedback, and documentation of project learning
is consistent with project learning agenda.
Specific Responsibilities:
·
Ensure
accurate data collection, data entry, data cleaning & maintaining the OVC
filing system
·
Ensure
MWENDO MEAL systems comply with both CRS global and regional policies,
procedures, standards, and strategic initiatives, as well as core team
standards
·
Ensure roll
out of standardized forms and tools to collect relevant disaggregated data on
project monitoring indicators, effects, and impacts using CRS’ SMILER
methodology (Simple Measurement of Indicators for Learning and Evidence-based
Reporting).
·
Systematically
collect, validate, and analyze data and ensure that it is accurate and of the
highest quality by conducting regular data quality assessments and
verifications.
·
Work
closely with MWENDO LIP staff to produce high-quality data and progress reports
as per the reporting intervals (monthly, quarterly, semi-annually, annually)
·
Support
other key LIP staff to design and implement project assessments including,
gender analysis, stakeholder analysis, hotspots mapping and other data regular
and adhoc data collection and analysis activities.
·
Ensure that
all project monitoring arrangements comply with the project and donor
agreements and ensure that agreements are concretely operationalized.
·
Work with
MWENDO CRS MEAL staff to identify community defined indicators that will show
success in the eyes of the project beneficiaries
·
Work with
MWENDO CRS MEAL staff to set up feedback and response mechanisms that will
allow the project to receive and respond to feedback from the project
beneficiaries
·
Coordinate
documentation of lessons learned, best practices, program data, evaluations,
and other information to generate donor communication pieces, success stories,
case studies, and other high-quality, results-based documentation at LIP level
·
Facilitate
the use of Project data by Project staff, and other stakeholders to inform
decision making and to identify lessons learned and promising practices.
·
Participate
in regular site monitoring and support supervision through administration of
the SIMS to help track quality of services to the OVCs and their households.
·
Coordinate
monthly data review meetings at LIP level
Meal
Competencies
·
Design:
Familiarity with PEPFAR/OVC related MEAL system tools and components, and
CPIMS/OLMIS is an added advantage
·
Monitoring:
Ability to implement monitoring activities including timely collection of
quality data, facilitation of participatory reflection of monitoring data and
submission of timely progress reports.
·
Evaluation:
Ability to support project evaluations and reviews and to facilitate the use of
evaluation results to inform decision making and enhance learning.
·
Accountability:
Ability to ensure accountability to stakeholders through increased
participation, transparent communication, responsive feedback mechanisms, and
adherence to internal and external quality standards and requirements.
·
Learning:
Ability to establish knowledge management and collaborative learning processes
at the LIP level, generate evidence for project and programmatic learning that
leads to action, decision making and influence.
·
Analysis
and Critical thinking: Ability to engage with data, challenge biases and
assumptions, pose thoughtful questions, pursue deeper understanding of evidence
through reflection and perspective taking, and make informed programming
decisions.
·
ICT4MEAL:
Ability to apply knowledge on ICT for opportune and accurate data collection,
database management, conduct analysis and make information easily accessible.
·
Report
writing and documentation: Has demonstrated ability in documentation and
consolidation of reports
Supervisory
Responsibilities (if none, state none):
·
Data
Assistants
Required Qualifications And Experience:
·
Diploma
with at least 3 years relevant experience or Bachelor’s degree in related
fields with least 2 years’ experience
·
Relevant
professional experience in project-level MEAL, including development/review of
data collection tools, reporting forms, and project database management skills
·
Experience
with PEPFAR HIV and/or OVC programming is desirable
·
Familiarity
with principles and current approaches to project monitoring, evaluation,
accountability and learning
·
Excellent
analytic and computer skills; skilled in MS Office Suite including Word, Excel,
PowerPoint and Access
·
Experience
in using data analysis software, preferably SPSS
·
Skills in
developing project M&E databases desired
·
Working
knowledge of CPIMS/OLMIS is an added advantage
Skills
and Abilities
·
Excellent
oral and written communication skills
·
Strong
interpersonal skills as well as good judgment and vision
·
Excellent
organizational skills, team work and ability to prioritize tasks in a timely
manner
·
Sound
coordination skills and a demonstrated ability to multi-task
·
Demonstrates
diplomacy, flexibility, and resourcefulness
·
Strong
critical thinking and creative problem-solving skills
·
Excellent
computer skills (Microsoft Office).
Social Worker
Department: MWENDO Project – Programming
Reports To: Project Coordinator
Duration: 1 year (Renewable based on
successful completion)
Hope for Victoria Children (HOVIC) is
implementing a five-year Orphans and Vulnerable Children (OVC) project in
partnership with CRS under the MWENDO project that which seeks to empower local
and county-level OVC stakeholders to strengthen the formal and informal health
services and child welfare & protection systems, and the cross sectoral
linkages and coordination between them to ensure quality service delivery for
OVC and their families.
Job
Summary:
As a key member of the HOVIC programming team
in the county, you will monitor and report on all project activities related to
case management and service delivery with respect to OVC and their families in
support of MWENDO’s work to ensure improved access to health and social
services to the OVC and their families. Your OVC service-oriented approach will
ensure that the project consistently applies the new Case Management approach
to the delivery of quality and time bound services to the OVC and their
families as well as enhance their participation in their best interest to
constantly work towards improving the impact of the benefits to the project
beneficiaries. You will be reporting to the LIP Project Coordinator, work and
coordinate closely with other MWENDO Project staff, key staff form the relevant
ministries, Lead Community Health Volunteers, Community Health Volunteers and
Link Desk Person to contribute to a holistic, integrated, and comprehensive
project implementation.
Job Responsibilities:
·
Support the
coordination, implementation, and monitoring of all assigned project activities
as outlined in the LIP Detailed Implementation Plan in line with organizations
principles and standards, donor and GOK requirements, and good practices.
·
Monitor and
report any challenges and/or gaps identified to inform adjustments to plans and
implementation schedules.
·
Support the
project volunteers in their efforts to reflect on project experiences.
·
Collect and
analyze project data per specified mechanisms and tools. Collaborate with other
organization staff and volunteers to prepare reports per established reporting
schedule and guidelines.
·
Provide
technical support and monitor capacity building and technical support
activities to the LCHVs, CHVs and Link Desk Persons to ensure effective and
quality service provision.
·
Actively
engage in identifying and documentation of project promising practices, case
and human-interest stories, dissemination and use of relevant knowledge in the
field.
·
Represent
the organization and MWENDO project in meetings at county, sub county, ward and
locational levels, working groups, and other events as requested, to support
forging relations with the GOK, other stakeholders, the community and project
beneficiaries.
·
Ensure
accurate and timely reporting of all assigned project activities per donor and
CRS standards and established schedules.
·
Ensure
community case workers (CCWs – project volunteers) complete required case
management forms and ensure case filing system is developed and maintained.
·
Create
community linkages for broader community engagement in case management.
·
Conduct
joint support supervision with relevant GOK representatives to forge better
working relationships
·
Conduct
regular home visits with the LCHVs and CHVs to ascertain service provision to
the project beneficiaries as well as providing support to the volunteers as
package for care of carers
Education and Experience
·
Bachelor’s
degree in Social Science, International Development, Community
·
Development
or a related field or a Diploma holder with 3 years’ experience
·
At least
2-3 years of work experience in project support in the field of OVC, HIV/AIDS
and other health-related projects in Kenya and for an NGO.
·
In-depth
understanding of program results, outcomes, impact, and reporting.
·
Experience
in participatory action planning and engagement of stakeholders at various
levels.
·
Experience
monitoring projects and collecting relevant data preferred.
·
Excellent
understating of GOK and PEPFAR OVC guidelines and standards.
·
Experience
using MS Windows and MS Office packages (Excel, Word, PowerPoint).
Personal
Skills
·
Observation,
active listening and analysis skills with ability to make sound judgment
·
Good
relationship management skills and the ability to work closely with GOK,
non-GOK partners and community members and beneficiaries with minimal
supervision
·
Attention
to details, accuracy and timeliness in executing assigned responsibilities
·
Proactive,
results-oriented and service-oriented
·
Ability to
work under deadlines and meet strict donor deadlines
Required
Language
·
Able to
clearly communicate in written and spoken English
Travel
Required
·
Up to 75%
of travel time to the organization MWENDO project sites
Project
Accountant
Reports To: Head of Finance and Administration
Position Type: Fixed Term
Duration: 1 year (Renewable based on
successful completion)
Purpose
of the position:
This position is responsible for the Finance
& Accounting function in the MWENDO project to ensure sound Financial
Practices with adequate internal controls are in place.
Planning
& Budgeting
·
Provide
input during the budgeting process for the assigned projects.
·
Coordinate
the planning and budgeting process to ensure quality and realistic budgets are
developed
·
Ensure
Planning & Budgeting guidelines are adhered to
·
Ensure
compliance with MWENDO guidelines and other standards
·
Conduct
financial analysis for management decision making.
·
Develop
realistic cash flow forecasts in line with the plans
·
Participate
in proposal writing and grant budget development.
·
Periodically
monitor and advice management on budget utilization
Financial
Reporting
·
Prepare
financial data transactions into the Accounting System.
·
Prepare and
submit accurate project funding requests.
·
Prepare
bank reconciliation statements monthly
·
Prepare
financial analyses for management decision making
·
prepare and
submit accurate and timely financial reports.
·
Management
of balance sheet accounts
Cash
Management
·
Ensure safe
custody of cash and cheque book
·
Ensure
maintenance of up to date records of cash disbursement.
·
Cash flow
management to ensure compliance with target low.
·
Maintain an
accurate and updated fixed assets register for the Programs/Projects.
·
Ensure that
assets are properly utilized and safe guarded.
·
Any other
duty as assigned by your supervisor.
Human
Resources and Administration:
·
Establish
and manage a comprehensive employees training program regarding staff tools,
policies and procedures;
·
In
consultation with the Head of Finance and Administration and the Executive
Director, maintain and review all systems related to HR management in the
organization (leave, payroll, medical payments, staff loans, employee files,
job description, staff appraisals).
·
Work
closely and transparently with all external partners including third-party
vendors and consultants.
·
In
consultation with the Head of Finance and Administration oversee administrative
functions as well as facilities to ensure efficient and consistent operations.
Qualifications:
Education/Knowledge/Technical Skills and Experience:
·
Bachelor of
Commerce, Economics, Accounting or Finance, Business management/ Administration
or related degree
·
Minimum
Certified Public Accountant (CPA) Part II
·
Minimum of
3 years’ relevant experience:
·
Professional
membership with a recognized body is an added advantage
·
Knowledge
of one or more accounting system
Preferred
Skills, Knowledge and Experience:
·
Strong
budgetary and financial management and analytical skills.
·
Proficiency
in written and spoken English.
·
The person
must be results oriented, able to handle public relations, able to satisfy
stakeholders and a team player.
·
Good
interpersonal, organizational and management skills.
·
Integrity,
commitment and respect for diversity
·
Ability to
solve complex problems and to exercise independent judgment.
·
Computer
literate.
Data
Assistant
Reports To: MEAL Officer
Position Type: Fixed Term
Duration: 1 year (Renewable based on
successful completion)
Hope for Victoria Children (HOVIC) is
implementing a 5-year orphans and vulnerable children (OVC) program, dubbed
MWENDO in Partnership with CRS, which seeks to empower local and county-level
OVC stakeholders to strengthen the formal and informal HIV and child protection
systems and services and the linkages between them, including cross-sectoral
service referrals and coordination to ensure quality service delivery for OVC,
Caregivers and their households.
Job
Summary:
Reporting to the project MEAL Officer, the
Data Assistant is primarily responsible for data entry of F1A, F1B & HES
data into CPIMS. The role also includes continuous data cleaning, verification,
validation and updating of the CPMIS database
Specific
Responsibilities:
·
Ensure
proper filling system is in place in accordance with MWENDO file management SOP
·
Receive
completed forms, verify and validate for completeness, accuracy and integrity
·
Enter data
from paper formats into computer files or database systems
·
Type in
data provided directly from project sites
·
Update
existing data whenever required
·
Retrieve
data from the database or electronic files as requested
·
Perform
regular backups to ensure data preservation
·
Sort and
organize paperwork after entering data to ensure it is not lost
·
Verifying
and keying in data in CPIMS/OLMIS
·
Help in
retrieval and storage of OVC files accordingly and whenever required during
DQAs and SIMS exercise
·
Provide
data for and participate in monthly data review meetings at LIP level
·
Perform
regular data cleaning to ensure quality OVC data in CPMIS
Supervisory
Responsibilities (if none, state none):
·
None
Required Qualifications And Experience:
·
At least a
diploma in any related field. A degree will an added advantage
·
Proven
experience as data entry clerk or equivalent for at least 2 years
·
Familiarity
and experience with CPIMS/OLMIS in OVC programming
·
Data entry
& data cleaning experience in USAID OVC project would be an added advantage
·
Experience
in training CHVs in OVC data collection tools is a plus
·
Fast typing
skills; Knowledge of touch typing system is strongly preferred
·
Excellent
knowledge of word processing tools and spreadsheets (MS Office Word, Excel
etc.)
·
Working
knowledge of office equipment and computer hardware and peripheral devices
·
Basic
understanding of databases
·
Positive
attitude & an open mind
Skills
and Abilities
·
Sound
coordination skills and a demonstrated ability to multi-task
·
Demonstrates
diplomacy, flexibility, and resourcefulness
·
Strong
critical thinking and creative problem-solving skills
·
Demonstrated
ability to work with and in teams.
·
Excellent
oral and written communication skills
·
Strong
interpersonal skills as well as good judgment and vision
·
Excellent
organizational skills, team work and ability to prioritize tasks in a timely
manner
How to
Apply
Please send your application indicating
current/last salary and expected salary to admin@hovic.org and
CC to hovickenya@gmail.com. Ensure you only quote the job title on the email
subject.
All applications must be received on or before
22nd March 2018. Only applicants meeting the criteria outlined above will be
shortlisted.
DISCLAIMER:
This job description is not an exhaustive list
of the skill, effort, duties, and responsibilities associated with the
position.