Operations Clerk
Job Description
Responsibilities
Key Skills
Qualifications
Job Description
·
Prepares and scrutinises all the
paperwork in the Customs and Our Operations files making sure that files and
full and complete before the approval /passing of entries. And that the
documents are adequate to perform customs clearance smoothly.
·
Releases Delivery Orders from the
various shipping lines and any other carriers.
·
Makes sure to promptly process all
documents through customs and the other stake holders involved in the clearance
of cargo from the Airport, Port, etc.
·
Co-ordination of Airfreight, Sea
freight, Road, Transit and local loading for Nairobi, Mombasa, upcountry,
border stations and beyond.
·
Responsible for all document
processing in Nairobi including file opening, customs entries, CFS entry
lodging and processing, Gate pass preparation, etc.
·
Ensuring compliance with all
governments, other stakeholders and Customs regulations.
·
Maintaining proper records in
operations and customs files.
Responsibilities
·
Opening of all job files for
Airfreight, Sea freight Imports and Export jobs as well as Road Service
activities undertaken by the company.
·
Making follow ups for arrival of
shipments and informing the Operations/ Declaration Officer of the same.
·
Coordination of documentation with
both customs and other relevant parties who include and are not limited to
CFS/KPA/ Port Health/ KEBS/ Banks / Shipping lines, GBHL etc.
·
Responsible for collection of
shipping line Invoices and processing of the Delivery Order.
·
Ensuring all shipments are released
with customs within 24 hours of lodging the files with customs and as per the
standard level agreements (SLA)
·
Monitor clearance of local, transit
and transshipment cargo to make sure cleared within the free period. Follow up
till delivery and make sure Invoice done by submitting all the disbursements
and costing immediately shipments depart Mombasa for final delivery.
·
Making sure to update the Operations
/ Declaration Officer on a daily basis and as demanded from time to time.
·
Handling all contact with Customs and
other stakeholders and informing Management on any difficult situations for
intervention.
·
Ensuring that all statutory laws
governing cargo clearance as stipulated in the government acts are strictly
adhered to.
Key Performance Areas
·
Ensure SOPs in place for all products
undertaken and adhered to.
·
Ensuring all cargo cleared within the
shortest period and storage free where documents provided in advance.
·
Ensure no offence from customs due to
wrong handling of shipments and staff mistakes.
·
Making sure that costs are kept to
the lowest possible level so that Profit levels are maximized.
Key Skills
·
Full and Comprehensive Understanding
of the clearance process for Import and Export cargo for local and transit
service in airfreight, sea freight and road freight.
·
Basic understanding of the Customs
ACT as well as EACCMA regulations.
·
Proper understanding of the
Management of Bonds.
·
Strong attention to detail especially
during lodgement of files as well as during verification of shipments.
·
Strong Interpersonal and
Communication Skills.
·
Ability to indulge third party
stakeholders to the highest Authority in Customs, KEBS, Port/ CFSs/ Shipping
lines, etc.
Qualifications
·
4-5 years’ experience in the
clearance of cargo at the Airport, ICD, Port/ CFS/ Oil Terminal / GBHL, etc.
·
Diploma in Clearing & Forwarding
is preferred
·
Previous handling and cancellation of
bonds
·
East Africa Customs Freight
Forwarding Practicing (EACFFPC) Certificate from KESRA
How to Apply
Submit your Applications plus CV
to jobs@modern.co.ke
Deadline for applications is 9th
March, 2018.
Please note that we will never
contact you via text message or ask for any information or money prior to the
interview. You will have a formal email sent to attend an interview if
successful.