Vacancy Announcement
Mercy Corps is a leading global
organization powered by the belief that a better world is possible.
In disaster, in hardship, in more than 40
countries around the world, we partner to put bold solutions into action –
helping people triumph over adversity and build stronger communities from
within. Now, and for the future. We help communities survive and move beyond
emergencies.
Mercy Corps is looking for committed and
dynamic individual to take up the following position:
Position: Office Assistant
Position: Office Assistant
Location: Wajir
Program / Department Summary: The Operations Department is committed to implementing and maintaining the highest standards of efficiency and integrity in the operations functions. The overriding objective for all administration and logistics operations is the prompt and effective provision of support services to Mercy Corps’ beneficiary populations in compliance with donor specifications.
General Position Summary: The Office Assistant will be responsible for office cleaning, preparing tea/coffee and general office assistance functions for the Mercy Corps Wajir office.
Essential Job Functions: Overall responsible for all general office assistance aspects of Mercy Corps’ office support functions in Wajir in compliance with MC Administration and in-country policies.
Office Maintenance:
Program / Department Summary: The Operations Department is committed to implementing and maintaining the highest standards of efficiency and integrity in the operations functions. The overriding objective for all administration and logistics operations is the prompt and effective provision of support services to Mercy Corps’ beneficiary populations in compliance with donor specifications.
General Position Summary: The Office Assistant will be responsible for office cleaning, preparing tea/coffee and general office assistance functions for the Mercy Corps Wajir office.
Essential Job Functions: Overall responsible for all general office assistance aspects of Mercy Corps’ office support functions in Wajir in compliance with MC Administration and in-country policies.
Office Maintenance:
·
Wash
dishes in the kitchen;
·
Clean
washrooms, office premise and the kitchen daily;
·
Empty
garbage cans and dust bins daily;
·
Sweep
and dust the office daily;
·
Clean
the refrigerator, microwave and other machines in use in the office premises;
·
Track
the office cleaning supplies;
·
Report
items and assets in need of repair maintenance.
Kitchen functions:
·
Prepare
tea for the office staff;
·
Prepare
refreshments for meetings;
·
Maintain
stock of kitchen items and consumables;
·
Track
kitchen consumable items.
General Office Assistance:
·
Perform
receptionist duties when required;
·
Deliver
documents among departments on request;
·
Make
photocopies on request;
·
Refill
papers in printers and photocopiers;
·
Attend
to minor maintenance work;
·
Issue
and track office stationery.
Other:
·
Conduct
himself/herself both professionally and personally in such a manner as to bring
credit to Mercy Corps and to not jeopardize its humanitarian mission in country
of operation;
·
Other
duties as assigned.
Organizational Learning: As part of our
commitment to organizational learning and in support of our understanding that
learning organizations are more effective, efficient and relevant to the
communities they serve, we expect all team members to commit 5% of their time
to learning activities that benefit Mercy Corps as well as themselves.
Accountability to Beneficiaries: Mercy Corps team
members are expected to support all efforts toward accountability, specifically
to our beneficiaries and to international standards guiding international
relief and development work, while actively engaging beneficiary communities as
equal partners in the design, monitoring and evaluation of our field projects.
Supervisory Responsibility: None
Accountability:
Accountability:
Reports Directly To: Administration and
Logistics Officer
Works Directly With: All team members at
the field office
Knowledge and Experience:
Knowledge and Experience:
·
Minimum
2 years’ experience in general office assistance;
·
Basic
computer skills are required;
·
Strong
organizational skills;
·
Fluency
in English and Swahili languages (both written and spoken).
Success Factors:
·
High
standard of cleanliness and attention to detail;
·
Ability
to work simultaneously on multiple tasks;
·
Willingness
and ability to work effectively with a wide variety of people;
·
Excellent
interpersonal skills;
Application Procedure:
Interested candidates who meet the above required qualifications and experience should submit a Cover Letter and detailed Curriculum Vitae (CV) listing three professional references (including a recent supervisor) to ke-hrkenya@mercycorps.org on or before 12th December, 2017.
The email subject line must clearly show the job title and location they are applying for.
Applications without an appropriate subject heading will be automatically disqualified.
Interested candidates who meet the above required qualifications and experience should submit a Cover Letter and detailed Curriculum Vitae (CV) listing three professional references (including a recent supervisor) to ke-hrkenya@mercycorps.org on or before 12th December, 2017.
The email subject line must clearly show the job title and location they are applying for.
Applications without an appropriate subject heading will be automatically disqualified.
Please do not attach any certificates.
Applications will be reviewed on a rolling basis.
Only shortlisted candidates will be
contacted.
NB: We do not charge any fees at any stage
of the recruitment process