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Massive Recruitment in Chuka University, Kenya

Assistant PR Officer
GRADE 8

Requirements

·         Have a Bachelor’s Degree in Communication / Journalism or equivalent from recognized institution.
·         Have excellent communication skills both orally and in writing
·         Have excellent Computer skills including use of graphic communication (videography and photography skills).

·         Posses ability to edit video footages and photographs.
·         Posses great Media Relations skills with ability to know how to interact with other media outlets.
·         Have ability to write press releases and speeches
·         Show exemplary work performance
·         Have 3 years in Public Relations
·         Be member of Public Relations Society of Kenya, will be an added advantage

Duties

·         Prepare and disseminate corporate publicity information materials like posters, banners, calendars, diaries, prospectus and brochures
·         Managing the PR exercise of potential crisis
·         Participate in the production of the monthly newsletter publication by collecting and writing news stories, photos and editing of the newsletters
·         Coverage of University activities ( both video and photography)
·         Prepare advertisements for media houses.
·         Media monitoring
·         Participate in organizing and coordinating University exhibitions and marketing activities
·         Any other duties that may be assigned by the immediate supervisor

Finance Officer

GRADE 15
This is a senior position in the University and the Finance Officer will work under the direction of the Deputy Vice-Chancellor (Administration, Finance, Planning and Development).The successful candidate will be responsible for maintaining financial, accounting, administrative and personnel services to meet legislative requirements and support University operations.
He/She will be a seasoned and mature leader with broad finance experience in accounting and financial information and should have experience in managing the finance functions (accounting, budgeting, control and reporting) in a large modern organization.

Requirements

·         Must have Masters or its equivalent in relevant field
·         Must have Bachelor of Commerce (Accounting option)
·         Must have CPA (K)
·         Must be a registered member of ICPAK
·         Must have 3 years’ experience as a Deputy Finance Officer grade 14 or equivalent in a busy organization
·         Must have Computer skills including ability to operate computerized accounting, spreadsheet and word-processing.
·         Knowledge of ERP and specifically Management Information System and accounting software would be an added advantage

Duties

·         The Finance officer reports to the Deputy Vice-Chancellor (AFPD) and is responsible for the supervision and management of all administrative and operational functions of the office of Finance Officer
·         Responsible for the administration and monitoring of the financial system in order to ensure that the University finances are maintained in an accurate and timely manner.
·         Responsible for effective co-ordination and implementation of all financial policies and procedures
·         Responsible for adherence to the International Financial reporting standards( IFRS)
·         Ensure the maintenance of effective accounting systems in the University in line with the generally accepted accounting principles (GAAP).
·         Responsible for the developing and managing reliable cash flow projection process.
·         Liaise with Government and other agencies on all University financial matters.
·         In-charge of financial and personnel matters in the department.
·         Responsible for the coordination and generation of financial reports.
·         Responsible for compliance with all relevant laws on financial matters.
·         Ensure transactions are properly recorded and accurately entered into the computerized accounting system.
·         Responsible for formulation and implementation of the departmental strategic plan.
·         Responsible for the preparation and submission of the university budget to Management and University Council.
·         Ensures that the University Computerized accounting system, financial files and records are well maintained
·         Responsible for the submission of the University end year financial statements and accounts to University Council and Kenya National Audit Office.
·         Monitors and advises University Management and the Council on the University cash reserves and investments.
·         Coordinates preparation and reconciliation of monthly bank statements reports
·         Advise University Management and Council on all financial matters.
·         Establish employees files in the computerized accounting system
·         Oversees computation of employees’ salaries, statutory and any other deductions and contributions and remit the same to statutory bodies
·         Performs other duties and responsibilities assigned by the Deputy Vice Chancellor in charge of Administration, Finance, Planning and Development.

Clerk

GRADE 3

Requirements

·         Must have KCSE Certificate with a minimum mean grade C- with a C- in English or Kiswahili
·         Should have a Basic professional Certificate
·         Must be computer literate
·         Should show exemplary work performance
·         Should have 1 year experience as Clerk

Responsibilities 

·         Receive correspondence / mail from various sources – internal and external
·         Dispatch mail and other documents internally and externally
·         Responding to all inquiries, welcoming visitors and making them comfortable, making and confirming appointments as directed
·         Open/close files as required, Update and maintain files by filing documents, control and trace the movement of files and documents within the organization
·         Promptly retrieve and avail the required records and information
·         Prepare and administer documents and records as required
·         Carrying out general office administration duties from time to time
·         Keeps record and monitor stock levels of office supplies and makes requisition to replenish the stocks
·         Any other duties that may be assigned by the immediate supervisor

Assistant Accountant

GRADE 9/10

Requirements

·         Must have Bachelor’s degree in Commerce( Accounting option) or its equivalent and CPA part 3
·         Should have excellent computer skills and demonstrate good working knowledge of accounting packages and financial systems
·         Should show exemplary work performance
·         Must have 2 years’ work experience as a Senior Accounts Assistant

Duties

·         Prepare financial reports.
·         Maintain accountable documents (Register)
·         Maintain and update Assets Register.
·         Should undertake the preparation of cash books and bank reconciliation statements.
·         Ensures the remittance of all statutory deductions as per the la
·         Preparation of quarterly reports
·         Consolidation of Departmental Budgets
·         Maintenance of students financial records
·         Processing of Lecturers claims.
·         Any other duties that may be assigned by immediate supervisor.

Accountant

GRADE 11

Requirements

·         Must have Bachelor’s degree in Commerce (Accounting option) or its equivalent
·         Must be Certified Public Accountant (CPA) (K) or its equivalent
·         Must have 3 years’ work experience
·         Should have excellent computer skills and demonstrate good working knowledge of accounting packages and financial systems
·         Must be a member of ICPAK
·         Should demonstrate exemplary work performance
·         Should demonstrate ability to work under minimum supervision
·         Should be a team player

Duties

·         In charge of a section.
·         Preparation of Ledger accounts.
·         Supervise staff under him/her
·         Custodian of accountable documents.
·         Prepare final accounts.
·         Verify accountable documents under his/ her section.
·         Any other duties that may be assigned by supervisor

Procurement Assistant

GRADE 5/6

Qualifications

·         Must have a Diploma in Procurement and Supplies Management or its equivalent from a recognized institution
·         Must have KCSE mean grade C.
·         Should demonstrate exemplary work performance.
·         Should have knowledge and experience in using computerized management information systems applications and tools.

·         Should have 3 years’ experience in Procurement

Duties

·         Receive and issue store supplies.
·         Post ledgers/ bin cards.
·         Stock verification.
·         Perform any other duties that may be assigned by the immediate supervisor.

Administrative Assistant

GRADE 8

Requirements

·         Must have a Bachelor’s degree from a recognized institution
·         Should have knowledge and experience in using computerized management information systems applications and tools
·         Exemplary work performance
·         1 year experience in Administrative Duties would be an added advantage

Duties

·         Assist in the implementation of administrative functions of the department or sections
·         Manage appearance of the office and order replacement of furniture and equipment
·         Taking minutes and typing minutes of meetings in section, departments and University committees.
·         Ascertain meetings and workshop venues conducted by the head of departments and sections
·         Ascertain Scheduled times and calendar dates
·         Circulate agendas, programs and action points to relevant officers
·         Any other duties assigned by immediate supervisor

Library Assistant

Grade 6

Qualifications

·         Must have a Diploma in library and information studies or its equivalent from recognized institution
·         Must be Computer literate
·         Should show exemplary work performance
·         Should have 3 years work experience as library Assistant II (Grade B)

Responsibilities

·         Verify bibliography details of library materials
·         Shelf read and weed library materials
·         Classify library materials
·         Undertake acquisition of library materials
·         Verify pro-forma invoices against order cards
·         Circulate published catalogues to departments
·         Supervise filling and updating of library records
·         Educate library users
·         Undertake short loan reservations
·         Receive and record journals in card indices
·         Key in new acquisitions and users data into the computer
·         Analyze library statistics
·         Coordinate issuance and receiving of Library materials
·         Performs any other duties assigned by the immediate supervisor


Executive Secretary
Grade 12
The executive secretary will ensure that all administrative and secretarial functions at the Vice Chancellors Office are carried out effectively and efficiently.

Qualifications

·         Must have a Master’s degree in Public Administration or Business Administration or Human Resource, or any other relevant field
·         Must have a Bachelor’s degree in Business Administration or Human Resource , or Secretarial studies or any other relevant field
·         Should have six years work experience in a busy organization
·         Be a Certified Public Secretary (CPS) of good professional standing.
·         Possess excellent communication, negotiation and leadership skills.
·         Have strong analytical, report writing and work planning skills.
·         Have strong team building skills.
·         Possess knowledge of the organization and functions of the University and the Government
·         Have thorough knowledge of the structural, legislative and regulatory framework of the University
·         Have the capacity to work under pressure to meet strict deadlines.
·         Be committed to be part of a team that will enable the University to
·         Must be highly organized with a high level of computer literacy and report writing skills
·         Have proven integrity, ethics, transparency and accountability and must have shown merit and ability as reflected in previous work performance and results
·         Should possess good interpersonal and communication skills as well as self-drive

Responsibilities

·         To ensure that business of the University is conducted in accordance with its objects as contained in the
·         statutes, Charter and the Universities Act.
To attend Council Meetings in order to ensure that the legal requirements are fulfilled and provide such information as are necessary
·         To prepare the agenda in consultation with the Vice-Chancellor and the other documents for all the meetings of the Council.
·         Ensure that all documents relating to any matter subject to consideration by the Council are submitted timely to the Council Members.
·         To prepare, approve, sign and seal agreements leases, legal forms, and other official documents on behalf, of the University when authorized by the Council or the ViceChancellor
·         Recording and keeping Minutes of the Management Board and Council meetings
·         Exercising due diligence and research to ensure the University complies with applicable law
·         Formulation and guidance on the preparation of documents such as Memoranda of Understanding and Collaboration agreements
·         Preparation of general Contracts and Agreements that bind the University to ensure they are not ambiguous
·         Exercising due diligence and research to ensure the University complies with applicable law

Legal Officer

Grade 13
The legal officer will provide assistance in the provision of expert legal advice to the University and provide general legal counsel to staff.

Qualifications

·         Be a holder of a Bachelor’s Degree in law from a recognized University. Those possessing CPS (K) or Master’s
·         Degree in Law will have an added advantage
·         Must be an Advocate of the High Court of Kenya with a current practicing certificate
·         Must have 3 years post-admission experience in civil and criminal litigation, commercial law, labor law, insurance law and conveyance.
·         Be conversant with the Public Procurement and Disposal Act and Regulations and all related Laws
·         Have sound knowledge of the Kenya Labour laws
·         Have experience in contract negotiation and drafting
·         Be self-motivated, confident and possessing good communication skills, exemplary interpersonal and team building skills, with good persuasion and negotiation skills
·         Be a strong team player, creative and innovative
·         Should have knowledge and experience in using computerized management information systems applications and tools
·         Be a person of high level integrity, commitment, and professional responsibility, with high moral and ethical value.

Responsibilities

·         Provision and handling of all in-house legal matters of the University
·         Protecting the University from possible litigation by offering legal counsel to the management and staff
·         Preparing briefs and documents to be used as evidence in Courts
·         Preparing updates for the Management in relation to the reviews and interpretation of University statutes
·         Crafting of charges for staff and students violating the regulations governing the conduct and discipline of staff and students
·         Exercising due diligence and research to ensure the University complies with applicable law
·         Formulation and guidance on the preparation of documents such as Memoranda of Understanding and Collaboration agreements
·         Preparation of general Contracts and Agreements that bind the University to ensure theym are not ambiguous
·         Attending courts and ensuring that witnesses attend court sessions when called upon to do so and briefing the
·         University Management on the development of litigations
·         Formulation of statues and policies that govern the conduct and discipline of staff and students from time to time
·         Preparation of staff and students indemnities
·         Ensuring that the University adheres to the laid down procedures and regulations in employees matters, disciplinary measures and any other matter which has legal implications
·         Performs any other duty assigned by the University management.

Driver

GRADE 3

Requirements

·         Must have KCSE Certificate with aggregate mean grade C- minus
·         Should have grade C- in English Or Kiswahili
·         Should have a clean driving license class B/C/E with PSV endorsement
·         Should demonstrate exemplary work performance
·         Should have 3 years’ experience as a driver

Responsibilities

·         Responsible for driving university vehicles.
·         Maintains vehicle cleanliness.
·         Adhere closely to the High way code
·         Report any vehicle defects to immediate supervisor.
·         Ensure work- tickets are duly authorized.
·         Observe vehicle preventive maintenance
·         Any other duties that may be assigned by immediate supervisor
How to Apply
Applicants MUST meet the requirements of Chapter Six of the Constitution of Kenya on leadership and integrity and will be required to produce clearance/compliance certificates from the following agencies:
·         Ethics and Anti-Corruption Commission(EACC)
·         Higher Education Loans Board (HELB)
·         Kenya Revenue Authority (KRA)
·         Credit Reference Bureau (CRB)
·         Directorate of Criminal Investigation(DCI)
Interested applicants are advised to visit Chuka University website www.chuka.ac.ke for the conditions for eligibility, requirements and other details for all the positions
Method of Application:
Applicants must submit ten (10) copies of application letters giving details of their age, Education and professional
qualifications, detailed work experience, present post and salary, applicant’s day telephone and email address, and enclosing duly certified copies of certificates and testimonials and giving names and addresses of three (3) referees who are knowledgeable about the applicants competence accompanied by a detailed Curriculum Vitae.
Applicants should request their referees to write and submit their confidential recommendation letters on their behalf directly to the undersigned. The name and the reference number of the position for which application is made should be clearly indicated on the envelope.
Applications should reach the undersigned not later than Thursday 21st December, 2017
Vice-Chancellor
Chuka University
P.O. Box 109-60400
Chuka
Chuka University is an equal opportunity employer. Physically Challenged People are encouraged to apply.

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