Assistant PR Officer
GRADE 8
Requirements
·
Have a Bachelor’s Degree in
Communication / Journalism or equivalent from recognized institution.
·
Have excellent communication skills
both orally and in writing
·
Have excellent Computer skills
including use of graphic communication (videography and photography skills).
·
Posses ability to edit video footages
and photographs.
·
Posses great Media Relations skills
with ability to know how to interact with other media outlets.
·
Have ability to write press releases
and speeches
·
Show exemplary work performance
·
Have 3 years in Public Relations
·
Be member of Public Relations Society
of Kenya, will be an added advantage
Duties
·
Prepare and disseminate corporate
publicity information materials like posters, banners, calendars, diaries,
prospectus and brochures
·
Managing the PR exercise of potential
crisis
·
Participate in the production of the
monthly newsletter publication by collecting and writing news stories, photos
and editing of the newsletters
·
Coverage of University activities (
both video and photography)
·
Prepare advertisements for media
houses.
·
Media monitoring
·
Participate in organizing and
coordinating University exhibitions and marketing activities
·
Any other duties that may be assigned
by the immediate supervisor
Finance Officer
GRADE 15
This is a senior position in the
University and the Finance Officer will work under the direction of the Deputy
Vice-Chancellor (Administration, Finance, Planning and Development).The
successful candidate will be responsible for maintaining financial, accounting,
administrative and personnel services to meet legislative requirements and
support University operations.
He/She will be a seasoned and mature
leader with broad finance experience in accounting and financial information
and should have experience in managing the finance functions (accounting,
budgeting, control and reporting) in a large modern organization.
Requirements
·
Must have Masters or its equivalent
in relevant field
·
Must have Bachelor of Commerce
(Accounting option)
·
Must have CPA (K)
·
Must be a registered member of ICPAK
·
Must have 3 years’ experience as a
Deputy Finance Officer grade 14 or equivalent in a busy organization
·
Must have Computer skills including
ability to operate computerized accounting, spreadsheet and word-processing.
·
Knowledge of ERP and specifically
Management Information System and accounting software would be an added
advantage
Duties
·
The Finance officer reports to the
Deputy Vice-Chancellor (AFPD) and is responsible for the supervision and
management of all administrative and operational functions of the office of
Finance Officer
·
Responsible for the administration
and monitoring of the financial system in order to ensure that the University
finances are maintained in an accurate and timely manner.
·
Responsible for effective
co-ordination and implementation of all financial policies and procedures
·
Responsible for adherence to the
International Financial reporting standards( IFRS)
·
Ensure the maintenance of effective
accounting systems in the University in line with the generally accepted
accounting principles (GAAP).
·
Responsible for the developing and
managing reliable cash flow projection process.
·
Liaise with Government and other
agencies on all University financial matters.
·
In-charge of financial and personnel
matters in the department.
·
Responsible for the coordination and
generation of financial reports.
·
Responsible for compliance with all
relevant laws on financial matters.
·
Ensure transactions are properly
recorded and accurately entered into the computerized accounting system.
·
Responsible for formulation and
implementation of the departmental strategic plan.
·
Responsible for the preparation and
submission of the university budget to Management and University Council.
·
Ensures that the University
Computerized accounting system, financial files and records are well maintained
·
Responsible for the submission of the
University end year financial statements and accounts to University Council and
Kenya National Audit Office.
·
Monitors and advises University
Management and the Council on the University cash reserves and investments.
·
Coordinates preparation and
reconciliation of monthly bank statements reports
·
Advise University Management and
Council on all financial matters.
·
Establish employees files in the
computerized accounting system
·
Oversees computation of employees’
salaries, statutory and any other deductions and contributions and remit the
same to statutory bodies
·
Performs other duties and
responsibilities assigned by the Deputy Vice Chancellor in charge of
Administration, Finance, Planning and Development.
Clerk
GRADE 3
Requirements
·
Must have KCSE Certificate with a
minimum mean grade C- with a C- in English or Kiswahili
·
Should have a Basic professional
Certificate
·
Must be computer literate
·
Should show exemplary work
performance
·
Should have 1 year experience as
Clerk
Responsibilities
·
Receive correspondence / mail from
various sources – internal and external
·
Dispatch mail and other documents
internally and externally
·
Responding to all inquiries,
welcoming visitors and making them comfortable, making and confirming
appointments as directed
·
Open/close files as required, Update
and maintain files by filing documents, control and trace the movement of files
and documents within the organization
·
Promptly retrieve and avail the
required records and information
·
Prepare and administer documents and
records as required
·
Carrying out general office
administration duties from time to time
·
Keeps record and monitor stock levels
of office supplies and makes requisition to replenish the stocks
·
Any other duties that may be assigned
by the immediate supervisor
Assistant Accountant
GRADE 9/10
Requirements
·
Must have Bachelor’s degree in
Commerce( Accounting option) or its equivalent and CPA part 3
·
Should have excellent computer skills
and demonstrate good working knowledge of accounting packages and financial
systems
·
Should show exemplary work
performance
·
Must have 2 years’ work experience as
a Senior Accounts Assistant
Duties
·
Prepare financial reports.
·
Maintain accountable documents
(Register)
·
Maintain and update Assets Register.
·
Should undertake the preparation of
cash books and bank reconciliation statements.
·
Ensures the remittance of all
statutory deductions as per the la
·
Preparation of quarterly reports
·
Consolidation of Departmental Budgets
·
Maintenance of students financial
records
·
Processing of Lecturers claims.
·
Any other duties that may be assigned
by immediate supervisor.
Accountant
GRADE 11
Requirements
·
Must have Bachelor’s degree in
Commerce (Accounting option) or its equivalent
·
Must be Certified Public Accountant
(CPA) (K) or its equivalent
·
Must have 3 years’ work experience
·
Should have excellent computer skills
and demonstrate good working knowledge of accounting packages and financial
systems
·
Must be a member of ICPAK
·
Should demonstrate exemplary work
performance
·
Should demonstrate ability to work
under minimum supervision
·
Should be a team player
Duties
·
In charge of a section.
·
Preparation of Ledger accounts.
·
Supervise staff under him/her
·
Custodian of accountable documents.
·
Prepare final accounts.
·
Verify accountable documents under
his/ her section.
·
Any other duties that may be assigned
by supervisor
Procurement Assistant
GRADE 5/6
Qualifications
·
Must have a Diploma in Procurement
and Supplies Management or its equivalent from a recognized institution
·
Must have KCSE mean grade C.
·
Should demonstrate exemplary work
performance.
·
Should have knowledge and experience
in using computerized management information systems applications and tools.
·
Should have 3 years’ experience in
Procurement
Duties
·
Receive and issue store supplies.
·
Post ledgers/ bin cards.
·
Stock verification.
·
Perform any other duties that may be
assigned by the immediate supervisor.
Administrative Assistant
GRADE 8
Requirements
·
Must have a Bachelor’s degree from a
recognized institution
·
Should have knowledge and experience
in using computerized management information systems applications and tools
·
Exemplary work performance
·
1 year experience in Administrative
Duties would be an added advantage
Duties
·
Assist in the implementation of
administrative functions of the department or sections
·
Manage appearance of the office and
order replacement of furniture and equipment
·
Taking minutes and typing minutes of
meetings in section, departments and University committees.
·
Ascertain meetings and workshop
venues conducted by the head of departments and sections
·
Ascertain Scheduled times and
calendar dates
·
Circulate agendas, programs and
action points to relevant officers
·
Any other duties assigned by
immediate supervisor
Library Assistant
Grade 6
Qualifications
·
Must have a Diploma in library and
information studies or its equivalent from recognized institution
·
Must be Computer literate
·
Should show exemplary work
performance
·
Should have 3 years work experience
as library Assistant II (Grade B)
Responsibilities
·
Verify bibliography details of
library materials
·
Shelf read and weed library materials
·
Classify library materials
·
Undertake acquisition of library
materials
·
Verify pro-forma invoices against
order cards
·
Circulate published catalogues to departments
·
Supervise filling and updating of
library records
·
Educate library users
·
Undertake short loan reservations
·
Receive and record journals in card
indices
·
Key in new acquisitions and users
data into the computer
·
Analyze library statistics
·
Coordinate issuance and receiving of
Library materials
·
Performs any other duties assigned by
the immediate supervisor
Executive
Secretary
Grade 12
The executive secretary will ensure
that all administrative and secretarial functions at the Vice Chancellors
Office are carried out effectively and efficiently.
Qualifications
·
Must have a Master’s degree in Public
Administration or Business Administration or Human Resource, or any other
relevant field
·
Must have a Bachelor’s degree in
Business Administration or Human Resource , or Secretarial studies or any other
relevant field
·
Should have six years work experience
in a busy organization
·
Be a Certified Public Secretary (CPS)
of good professional standing.
·
Possess excellent communication,
negotiation and leadership skills.
·
Have strong analytical, report
writing and work planning skills.
·
Have strong team building skills.
·
Possess knowledge of the organization
and functions of the University and the Government
·
Have thorough knowledge of the
structural, legislative and regulatory framework of the University
·
Have the capacity to work under
pressure to meet strict deadlines.
·
Be committed to be part of a team
that will enable the University to
·
Must be highly organized with a high
level of computer literacy and report writing skills
·
Have proven integrity, ethics,
transparency and accountability and must have shown merit and ability as
reflected in previous work performance and results
·
Should possess good interpersonal and
communication skills as well as self-drive
Responsibilities
·
To ensure that business of the
University is conducted in accordance with its objects as contained in the
·
statutes, Charter and the
Universities Act.
To attend Council Meetings in order to ensure that the legal requirements are fulfilled and provide such information as are necessary
To attend Council Meetings in order to ensure that the legal requirements are fulfilled and provide such information as are necessary
·
To prepare the agenda in consultation
with the Vice-Chancellor and the other documents for all the meetings of the
Council.
·
Ensure that all documents relating to
any matter subject to consideration by the Council are submitted timely to the
Council Members.
·
To prepare, approve, sign and seal
agreements leases, legal forms, and other official documents on behalf, of the
University when authorized by the Council or the ViceChancellor
·
Recording and keeping Minutes of the
Management Board and Council meetings
·
Exercising due diligence and research
to ensure the University complies with applicable law
·
Formulation and guidance on the
preparation of documents such as Memoranda of Understanding and Collaboration
agreements
·
Preparation of general Contracts and
Agreements that bind the University to ensure they are not ambiguous
·
Exercising due diligence and research
to ensure the University complies with applicable law
Legal Officer
Grade 13
The legal officer will provide assistance
in the provision of expert legal advice to the University and provide general
legal counsel to staff.
Qualifications
·
Be a holder of a Bachelor’s Degree in
law from a recognized University. Those possessing CPS (K) or Master’s
·
Degree in Law will have an added
advantage
·
Must be an Advocate of the High Court
of Kenya with a current practicing certificate
·
Must have 3 years post-admission
experience in civil and criminal litigation, commercial law, labor law,
insurance law and conveyance.
·
Be conversant with the Public
Procurement and Disposal Act and Regulations and all related Laws
·
Have sound knowledge of the Kenya
Labour laws
·
Have experience in contract
negotiation and drafting
·
Be self-motivated, confident and
possessing good communication skills, exemplary interpersonal and team building
skills, with good persuasion and negotiation skills
·
Be a strong team player, creative and
innovative
·
Should have knowledge and experience
in using computerized management information systems applications and tools
·
Be a person of high level integrity,
commitment, and professional responsibility, with high moral and ethical value.
Responsibilities
·
Provision and handling of all
in-house legal matters of the University
·
Protecting the University from
possible litigation by offering legal counsel to the management and staff
·
Preparing briefs and documents to be
used as evidence in Courts
·
Preparing updates for the Management
in relation to the reviews and interpretation of University statutes
·
Crafting of charges for staff and
students violating the regulations governing the conduct and discipline of
staff and students
·
Exercising due diligence and research
to ensure the University complies with applicable law
·
Formulation and guidance on the
preparation of documents such as Memoranda of Understanding and Collaboration
agreements
·
Preparation of general Contracts and
Agreements that bind the University to ensure theym are not ambiguous
·
Attending courts and ensuring that
witnesses attend court sessions when called upon to do so and briefing the
·
University Management on the
development of litigations
·
Formulation of statues and policies
that govern the conduct and discipline of staff and students from time to time
·
Preparation of staff and students
indemnities
·
Ensuring that the University adheres
to the laid down procedures and regulations in employees matters, disciplinary
measures and any other matter which has legal implications
·
Performs any other duty assigned by
the University management.
Driver
GRADE 3
Requirements
·
Must have KCSE Certificate with
aggregate mean grade C- minus
·
Should have grade C- in English Or
Kiswahili
·
Should have a clean driving license
class B/C/E with PSV endorsement
·
Should demonstrate exemplary work
performance
·
Should have 3 years’ experience as a
driver
Responsibilities
·
Responsible for driving university
vehicles.
·
Maintains vehicle cleanliness.
·
Adhere closely to the High way code
·
Report any vehicle defects to
immediate supervisor.
·
Ensure work- tickets are duly
authorized.
·
Observe vehicle preventive
maintenance
·
Any other duties that may be assigned
by immediate supervisor
How to Apply
Applicants MUST meet the requirements
of Chapter Six of the Constitution of Kenya on leadership and integrity and will
be required to produce clearance/compliance certificates from the following
agencies:
·
Ethics and Anti-Corruption
Commission(EACC)
·
Higher Education Loans Board (HELB)
·
Kenya Revenue Authority (KRA)
·
Credit Reference Bureau (CRB)
·
Directorate of Criminal Investigation(DCI)
Interested applicants are advised to
visit Chuka University website www.chuka.ac.ke for the conditions for
eligibility, requirements and other details for all the positions
Method of Application:
Applicants must submit ten (10)
copies of application letters giving details of their age, Education and
professional
qualifications, detailed work experience, present post and salary, applicant’s day telephone and email address, and enclosing duly certified copies of certificates and testimonials and giving names and addresses of three (3) referees who are knowledgeable about the applicants competence accompanied by a detailed Curriculum Vitae.
qualifications, detailed work experience, present post and salary, applicant’s day telephone and email address, and enclosing duly certified copies of certificates and testimonials and giving names and addresses of three (3) referees who are knowledgeable about the applicants competence accompanied by a detailed Curriculum Vitae.
Applicants should request their
referees to write and submit their confidential recommendation letters on their
behalf directly to the undersigned. The name and the reference number of the
position for which application is made should be clearly indicated on the
envelope.
Applications should reach the
undersigned not later than Thursday 21st December, 2017
Vice-Chancellor
Chuka University
P.O. Box 109-60400
Chuka
Chuka University
P.O. Box 109-60400
Chuka
Chuka University is an equal
opportunity employer. Physically Challenged People are encouraged to apply.
