World Bank Group
Team Assistants
Team Assistants
2 Positions
Local Term Appointment (Three Years,
renewable)
Location: Nairobi, Kenya
They will work under the leadership of the Country Director and for the day to day supervision under the Senior Executive Assistant and Program Leader who provide supervision and guidance to the ACS (administrative client support) staff.
The selected candidates will provide
administrative and client support to the Operational Staff. The job implies
frequent interaction with other institutional units, staff in other locations
(locally and internationally), Government officials, consultants and external
organizations.
The duties and accountabilities include:
The duties and accountabilities include:
(i) Operational and administrative support
- Use desktop processing skills to produce complex texts, reports,
presentations, charts, figures, graphs, etc., according to World Bank format
and distribution. Collect and input data provided by Task Team Leaders into the
central database, including processing new project status reports. Maintain
up-to-date unit project files (both paper and electronic) and retrieve data
from various sources and compile these for use.
(ii) Information Management and client
interaction - Answer internal and external queries on the assigned portfolio
or, as necessary, take accurate and comprehensive telephone messages, and route
them to appropriate persons to handle. Maintain current distribution lists,
phone/address lists of project/product contacts, and distribute documents for
the team. Co-ordinate with service units, and liaise frequently with team
members both in Washington and in the Country Office; Track and report on
appropriate aspects of the Team’s operational activities
(iii) Time management & logistics
planning - Co-ordinate time management and schedules, taking current and future
priorities. Track assigned tasks/project steps/timetables, provide assistance
and/or information on project-related matters. Solve non-routine problems
creatively and resourcefully.
Selection Criteria and Electronic Applications:
Selection Criteria and Electronic Applications:
The successful candidates should hold
preferably a Diploma in Secretarial Studies or Office Management or Business
Administration with 3 years relevant work experience in a large International
or Service or Private Sector Organization.
For the full position description, complete
selection criteria and required competencies, candidates are requested to
submit an application www.worldbank.org/careers Click on
Current Job Openings > Job#172050.
The World Bank is committed to achieving
diversity of gender, race, nationality, culture and educational
background.
Individuals with disabilities are equally
encouraged to apply.
Only short-listed candidates will be
contacted.
Closing date is 27 November 2017.