Duma Works is hiring an Executive Assistant for Kilifi County
Alliance (KCA). KCA is a reputable NGO in Kilifi which provides a platform for
its members to engage with the county Government.
About Us: Kilifi County Alliance is an umbrella of Residents Associations and Corporates in Kilifi County.
About Us: Kilifi County Alliance is an umbrella of Residents Associations and Corporates in Kilifi County.
We are registered as an NGO.
We are keen to occupy the space created by
the principle of Public Participation to participate in Governance and play an
oversight role towards Transparency, Accountability, and Service Delivery.
About the Role
Interest in Governance and Public Policy is key in the person we recruit.
Interest in Governance and Public Policy is key in the person we recruit.
He/she has to be keen on the width and
breadth of County Governments; to build a relationship with County Government
Offices that can provide information needed by KCA and open doors for KCA to
engage Government.
Job Title and Reporting Line
Title: Executive Assistant
Reports to: Executive Officer and the KCA Chairperson
Title: Executive Assistant
Reports to: Executive Officer and the KCA Chairperson
A) Overall Objectives of the Job
·
Act
as the focal point of the KCA, working to achieve its objectives
·
Establish
an effective working relationship between KCA Board members, County Government
of Kilifi (CGK) and others to further KCA members’ objectives
·
Promote
the Alliance as a respected (non political) organisation, representing the
joint interests of the Kilifi County Stakeholders to the County Government of
Kilifi
·
Pro-actively
manage the role; which includes the administrative and secretarial functions of
the KCA, keeping in mind the need to limit the work load carried by the KCA
Board Members
·
Will,
in liaison with Chairman, be a self-starter and formulate, distribute concise
communications to keep Alliance Board and Members fully abreast of County
matters of interest.
B) Specific responsibilities of the Job
·
Provide
KCA with early notification of CGK plans / actions / events /publications
·
Keep
abreast of gazette and media for information relevant to KCA interests and
alert KCA committee
·
Alert
the KCA about proposed County legislation (e.g. draft bills and budgets;
development plans) likely to affect Kilifi Stakeholders and evaluate same as
necessary
·
Attend
relevant meetings with the County officials on behalf of the KCA
·
Prepare
and distribute regular reports to the Chairperson, Board, and Members; while
ensuring action is taken as may be required
·
Prepare
agenda for KCA Board meetings, take and circulate the minutes and take action
as required
·
Maintain
data base and records of membership and membership subscriptions
·
Keep
accounts of KCA finances, including petty cash etc.
·
Undertake
other tasks such as: record keeping/admin/filing etc.
·
Carry
out any other reasonable duties as may be given to you by the Chairperson and,
with his/her knowledge, the Board Members.
C) Scope of Job
·
Requires
the ability to be pro-active and to take initiative to undertake tasks on
behalf of the Board to achieve KCA objectives
·
Ability
to manage Budgets, Finances, and Tax procedures and records
·
Prior
experience working in public governance is an added advantage
D) Skills required
·
IT
skills
·
Good
numerical skills
·
Good
ability to formulate concise communication
·
English/Kiswahili
language skills
·
Excellent
inter personal skills
E) Principal location of work
Location: Kilifi. With travel to various parts of the County and Country.
Apply
Send your Cover Letter and detailed CV toapply@jobs.dumaworks.com marking the subject as “3138”, Your Full name & Phone number e.g. 3138 Barack Obama, +2547xxxxxxxx. If you don’t follow these instructions, your application will not go through.
Deadline for receiving applications: Friday, 15 December 2017
N.B.* You will receive a confirmation email and an alert to take a basic screening test over SMS or online. The email with the test may not arrive immediately. Please be patient. The email/SMS test will typically be 5-8 questions to help us understand your background. Regular SMS rates apply to the test.
If you apply and don’t meet these minimum qualifications, we will not be able to move forward with you application.
Location: Kilifi. With travel to various parts of the County and Country.
Apply
Send your Cover Letter and detailed CV toapply@jobs.dumaworks.com marking the subject as “3138”, Your Full name & Phone number e.g. 3138 Barack Obama, +2547xxxxxxxx. If you don’t follow these instructions, your application will not go through.
Deadline for receiving applications: Friday, 15 December 2017
N.B.* You will receive a confirmation email and an alert to take a basic screening test over SMS or online. The email with the test may not arrive immediately. Please be patient. The email/SMS test will typically be 5-8 questions to help us understand your background. Regular SMS rates apply to the test.
If you apply and don’t meet these minimum qualifications, we will not be able to move forward with you application.