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Secretary Job in Kenya – Administration

Assistant Secretary Administration
GRADE 7: KarU/HR/ASECI/2017

Responsibilities

·         taking shorthand and transcribing;
·         typing from drafts or recordings from dictating machines and operating other related machines;

·         telephone communication; handling mails and writing simple routine correspondences; appointments, public relations,
·         taking charge of documents and files, including confidential materials; reception duties, supervision and guidance of staff,
·         handling inventory and petty cash, and any other duties as may be assigned by a senior officer.

Qualifications

·         Advanced Secretarial Certificate (Stage III)/Diploma in Secretarial from Kenya
·         National Examination Council (KNEC) or its equivalent from a recognized examining body.
·         Typewriting III (50/60 wpm)
·         Shorthand III (100 wpm)
·         Business English III
·         Commerce II
·         Office Practice II
·         Secretarial Studies II
·         Office Management III
·         At least three (3) years work experience
·         Good knowledge of Information Communication Technology.
·         Kenya Certificate of Secondary Education (KCSE) mean grade of at least C- (Minus) or its equivalent.
·         Higher National Diploma as an added advantage.
How to Apply
The successful candidates will be offered a competitive remuneration package in accordance with the
existing Terms and Conditions of Service.
Applicants must submit two (2) copies of applications giving details of their educational and professional qualifications, age, detailed work experience, present, post and salary, applicant’s telephone number and
e-mail address. Enclose certified copies of certificates and testimonials and giving names and addresses of three (3) referees who are knowledgeable about the applicant’s competence and area of specialization,
accompanied with detailed Curriculum Vitae and a copy of the most recent pay slip. In addition, applicants should request their referees to write directly to the undersigned, in separate sealed envelopes. Interested applicants should send the applications to the address below, quoting the relevant reference number, so as to be received on or before Friday, 10th November, 2017.
The Vice Chancellor
Karatina University
P.O. Box 1957- 10101
KARATINA
Only shortlisted candidates will be contacted.

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