Finance Assistant
IRC is working to achieve optimal
performance in terms of program quality strengthening operations and finance
department by emerging tools, systems and staff capacity to adhere to IRC
policies and procedures and donor compliance.
Roles
·
Monthly Reconciliation of all bank
accounts and preparation of payment listings ready for review and upload into
the sun system.
·
Manage the petty cash by ensuring
that all payments are done according to the provided procedures and set limits.
.
·
Preparation of petty cash
spreadsheets to upload stage ready for review by Deputy Director or his
designate at the end of the month.
·
Ensuring that authorizations on the
payments requests are in line with the approved limits per the delineation
chart.
·
Ensure authorized receipts are
correctly coded and issued upon receipt of monies.
·
Ensure that a supervised petty cash
counts are performed every Friday.
·
Maintaining the receipt book and
ensuring that authorized receipts are issued upon receipt of monies.
·
Ensure that PAYE and other payroll
deductions are remitted before the 9th of the following month.
·
Oversee the maintenance of an
accurate and updated cash flow report. Provide weekly updates on this to the
Deputy Director or his designate.
·
Work closely with the Deputy Director
or his designate to ensure that there is sufficient bank reserves at all times
for all bank accounts.
·
Maintain an organized and
well-documented bank correspondences file ensuring it’s continuously updated.
·
Perform regular supplier
reconciliation to be done on a monthly basis. Reporting
·
Loading of month end journals into
SUN system by the stipulated timeline to ensure timely submission of the month
end file by the 6th of every month.
·
Prepare Monthly Balance Sheet
schedules as assigned. Make sure all items in the balance sheet account are
current and can be supported. Follow-up on any adjustments to be made.
·
Assist with the monthly circulation
of the expatriate T7 deductions and ensuring that they are sent to the HQ
payroll manager by the 15th of every month Document preparation & control
·
Preparation of all payment requests,
while ensuring completeness and accuracy of support documentation attachment on
payment requests.
·
Ensure that liquidation and
accounting of staff travel advances are done correctly. This will include
verifying per diems rates, attached documentations against the provided IRC
policy guidelines.
·
Oversee the payment turn-around
period to avoid delays in handling requests submitted to finance. Filing
·
Maintain an organized and
well-documented (all files must be labeled properly and visibly) and sequential
filing system for all cash disbursement vouchers
·
Before filing, ensure that all
documents have been stamped ‘PAID’ including cash payment reference details.
Other
·
Preparation of corrective journals and
assisting in loading of journals as and when required
·
Any other duties as may be assigned
by the supervisor.
Qualifications
·
A bachelor’s degree in
Finance/Business Administration with minimum CPA II qualification
·
Work experience in a similar
position.
·
At least three years of finance and
accounting experience in a similar post;
·
Knowledge of Microsoft Office
software. SUN System accounting is an added advantage;
·
Ability to work independently in a
rapidly changing professional environment with a view towards establishing
administrative procedures and protocol that will ensure optimal functioning of
the operation;
·
Excellent interpersonal,
organizational, and time management skills;
·
Ability to work in and as a team.
How to Apply
Please follow this link to apply: https://rescue.csod.com/ats/careersite/jobdetails.aspx?site=1&c=rescue&id=502&source=reliefweb
Please follow this link to apply: https://rescue.csod.com/ats/careersite/jobdetails.aspx?site=1&c=rescue&id=502&source=reliefweb