Personal Assistant
(REF: SkTP/HRA/PA/005/17) – 1 Post
The Administration/Personal Assistant
works under the supervision and guidance of COO and is responsible for handling
administration and clerical duties.
Achieve excellence in records
keeping, typing reports, managing stationery, maintaining office neatness and
cleanliness.
Responsibilities
·
Deal with all enquiries in a
professional and courteous manner, in person, on telephone or via e-mail in an
effective and efficient manner;
·
Managing the diary of the COO;
arrange appointments and handle notification of events and activities; Ensure
the COO is informed in a timely and accurate manner
·
Maintain effective filling and
documentation of all correspondences, documents and reports; while observing
confidentiality, timeliness, orderliness and neatness;
·
Typing general correspondence and
reports for presentation and communication
·
Coordinate the pickup, distribution
and delivery of mail and parcels;
·
Handle travel arrangements including
making reservations for the COO and staff;
·
Organize and coordinate logistical
arrangements for meetings including distribution of notices to relevant parties
as instructed;
·
Attend meetings convened from time to
time and assist in preparing/taking minutes;
·
Maintain an adequate inventory of
office supplies; and handle purchases when required;
·
Perform clerical duties and run
errands on behalf of the Executive;
·
Preparation of tea and meals for COO
and visitors to the COO’s Office while observing high level of hygiene and
dietary needs;
·
Whenever assigned deliver excellent
front office services – receive, welcome and direct visitors promptly and in
cordial manner
·
Readily available to perform other duties
which are not included in the job description as assigned from time to time;
·
Distributing invoices and ordering
stationery for the department
·
When assigned deliver excellent front
office services – receive, welcome and direct visitors promptly and in cordial
manner;
Qualifications
·
Academic excellence in
Administration, Management, Front Office and Public Relations
·
Bachelor’s Degree or Diploma from
reputable institutions;
·
Basic accounting, human resource
management, information technology and procurement skills is an added
advantage;
·
One to two years’ experience working
as a Private Secretary/Personal Assistant for a
·
Chief Executive Officer in
private/corporate sector
·
Excellent management, report writing,
organization, interpersonal and communication skills with strong command of
English and Swahili languages – oral and written proficiency;
How to Apply
All applications should be addressed
to
Chief Executive Officer,
SkyTOP Technologies Ltd.
P.O. Box: 29766-00100
Nairobi, Kenya
SkyTOP Technologies Ltd.
P.O. Box: 29766-00100
Nairobi, Kenya
Please send your applications to the
email addresses specific to your post as indicated below:
For more details click here