Personal Assistant
Reporting To: To The Managing
Director
Sheffield Steel Systems is a
registered company specializing in the provision of kitchen and laundry
solutions. We are located off Mombasa road near Syokimau railway station.
We are looking for a Personal
Assistant to the Managing Director to carry out all the Administrative duties.
Duties
·
The general management of the
Managing Director’s office.
·
Effectively and efficiently
administrate the director’s activities including typing, receiving telephone
calls, sending emails to clients , send reminder sms’s and emails regarding the
Managing Director’s meetings for the following day as well as ensure he is not
late for client meetings.
·
Assist the Managing Director in
generating sales through e- marketing platforms and direct sales, follow up of
customers , setting appointments , prepare proposals , and make follow up on
the same.
·
Assist the Managing Director in
raising Bill of Quantity, quotations and send reminder emails to follow up on
the same.
·
In liaison with the design team,
ensure that drawings for client projects are done in time and forwarded to the
client for approval.
·
Meet, greet and ensure the Managing
Director’s clients are well taken care of while within the premises.
·
Overview general upkeep of
reception/Showroom and Admin block.
·
Work with MD to meet yearly corporate
projects and yearly targets (do follow-ups)
·
Upkeep and maintain important data,
Graphics and projects information.
·
Overview the duty of Host of overseas
visitors to the company including pick /drop, food, accommodation and meet
agendas.
·
Be in charge of all emails on info,
forward them to the respective department and discuss with the Managing
Director on requests appertaining his direct work
·
Be responsible for all inquiry files
for the Managing Director’s clients as well as submit them to him upon request
·
In liaison with the refreshment lady
and the receptionist, ensure that clients are served with welcome drinks as per
their order.
·
Any other duty deemed necessary by
management
Qualifications
·
Bachelor’s Degree in Business
Administration or Diploma in a business related field.
·
3 to 4years of hands on
administrative experience in a similar position.
·
Skills in sales will be an added
advantage.
·
Proficiency in MS Word, MS Excel and
MS Outlook is a must.
·
Good research skills and attention to
detail.
·
Diploma in secretarial studies is an
advantage.
·
Strong administrative skills
·
Can work in a fast paced environment.
·
Able to multitask and work for longer
hours.
·
Very confident, well kempt and
composed.
How to Apply
Interested and qualified candidates should send their applications indicating their current gross salary latest 6th November 2017 to hr@sheffieldafrica.com.Only shortlisted candidates will be contacted.
NB.Sheffield Steel Systems Limited is
a professional organization and does not charge any fee during the shortlisting
and hiring process.Interested and qualified candidates should send their applications indicating their current gross salary latest 6th November 2017 to hr@sheffieldafrica.com.Only shortlisted candidates will be contacted.