Accounts Assistant
(REF:SkTP/HRA/AcA/004/17) – 1 Post
As the Accounts Assistant, your job
will be to provide strong and effective financial controllership to the
company. You will do this by ensuring that there is a complete and efficient
collection of revenue, payment to suppliers and optimum funds management.
Responsibilities
·
Analyze business operations, trends,
costs, revenues, financial commitments, and obligations, to project future
revenues and expenses or to provide advice;
·
Compute taxes owed and prepare tax
returns, ensuring compliance with payment, reporting or other tax requirements;
·
Develop, implement, modify, and
document record keeping and accounting systems, making use of current computer
technology;
·
Develop, maintain, and analyze
budgets, preparing periodic reports that compare budgeted costs to actual
costs;
·
Establish tables of accounts and
assign entries to proper accounts
·
Prepare, examine, or analyze
accounting records, financial statements, or other financial reports to assess
accuracy, completeness and conformance to reporting and procedural standards;
Provide internal and external auditing services for businesses or individuals;
·
Efficient Management of Credit with
Customers and suppliers
·
Management of Payroll. Ensuring all
statutory deductions is paid on a timely basis on a monthly basis. (N.S.S.F,
N.H.I.F, P.A.Y.E, V.A.T, Withholding Tax, Installment Tax )
·
Overseeing the implementation of
system and financial procedures enhancement
·
Provide financial leadership for all
strategic and business decisions for the company and aligned with Corporate
Finance.
·
Provide financial analysis and
scenario planning for all major company decisions (price analysis and risk
management.)
·
Assistance with any special project
work on and as needed basis Responsible for the financial planning, budgeting,
and Fixed costs
·
Supports Pricing Analysis,
·
Train and develop the skills of the
Finance staffs and provide opportunities for skill development to ensure high
quality support to the business unit management team.
·
Responsible for financial reporting
of key market indicators (revenue, fixed costs and Cash Flow) Responsible for
monitoring stock levels all the times.
CONTACTS FROM THE JOB Within the organization: Managing director. Operations
CONTACTS FROM THE JOB Within the organization: Managing director. Operations
·
Suppliers –Payment in good time
Financiers – Preparation and follow up on funding proposals Auditors and Tax
consultants- Tax issues & management accounts CustomersPayment
in good time
in good time
Qualifications
·
Fully qualified Accountant – CPA (K)
·
Minimum 1 years’ experience in
similar position.
·
Conversant with Sage Pastel
accounting software
·
Need to possess strong analytical,
interpersonal and communication skills.
·
Must have the ability to understand
business processes, systems and objectives to apply in financial analysis.
·
Excellent organization and
prioritization skills are needed.
·
Substantial competency to solve
critical problems requiring theoretical knowledge and innovative application to
an array of financial, business and management problems or issues. Accounting
and finance fundamentals,
·
Microsoft office knowledge mainly
excel.
·
Excellent organization skills
·
Killer time management skills
·
Attention to detail
·
Great communication skills
·
Works well under pressure
·
Personal Attributes
·
Honesty and Accountability
·
Should be very Attentive to Detail.
·
Integrity — Job requires being honest
and ethical.
·
Dependability — Job requires being
reliable, responsible, and dependable, and fulfilling obligations.
·
Should have strong Analytical skills
and use of logic to address work related issues and problem.
Driver
(REF: SkTP/HRA/DRV/009/17) – 1 Post
Provision of reliable and secure
driving services Reporting to the Transport Supervisor, the position holder
will be responsible for providing reliable and safe driving services to SkyTOP
Technologies Ltd ensuring highest standards of discretion and integrity and
sense of responsibility.
Responsibilities
·
Provision of reliable and secure
driving services
·
Proper use of vehicle
·
Ensuring good servicing and fueling
of the motor vehicles
·
Ensuring good custody of vehicles
while on duty
·
Observing transport rules and
regulations
·
Reporting on expired
licenses/insurances
·
Observe and maintain discipline at
work 100% responsiveness to duties as assigned
·
Ensure cost-savings through proper
use of vehicle through accurate maintenance of daily vehicle logs Ensure proper
day-to-day maintenance of the assigned vehicle through
·
timely minor repairs, arrangements
for major repairs, timely changes of oil, check of tires, brakes, car washing
·
Ensure that all immediate actions
required by rules and regulations are taken in case of involvement in accidents
·
Performing any other duties as may be
assigned
Qualifications
·
Kenya Certificate of Secondary
Education (KCSE) or O-Level Certificate
·
A valid Driving License (Class BCE
and F)
·
Certificate of Good Conduct
·
Defensive Driving Certificate
·
Public Service Vehicle License
·
5 years’ work experience as a driver,
safe driving record, knowledge of driving rules and regulations Personal
Attributes & Competencies
·
Shown merit and ability as reflected
in work performance and results.
·
Confidentiality and integrity;
·
Team player with excellent
interpersonal skills;
·
Relationship builder & effective
negotiator;
·
Good communication skills;
Self-motivated; Attention to detail;
Office Assistant
(REF: SkTP/HRA/OA/008/17) – 2 Posts
Ensuring effective delivery of
correspondence and packages between offices and departments and smooth
operation within the office.
Responsibilities
·
Ensure the general cleanliness of the
commission office.
·
Open and Close offices.
·
Receive newspapers and distribute the
newspapers to the respective officers.
·
Organize meeting rooms and Boardroom.
·
Photocopy, bind and shred of
confidential reports.
·
Report any maintenance/ faults
services.
·
Collect and dispatch of mails to the
post office.
·
Receive and direct visitors to
various offices.
·
Establish and maintain movement of
files in offices.
·
Supervise any movements of office
furniture and arranging them.
·
Ensure security of office equipment,
documents, machines and records of the same
·
Ensure kitchen utensils are well
cleaned kept in order.
·
Manage the movements of files and
mails in offices
·
Arrange files in meeting rooms and
after meetings.
Qualifications
·
Kenya Certificate for Secondary
Education c-,( plain)
·
Certificate in any of the following,
Customer care,
·
Housekeeping techniques and first aid
techniques not lasting less than 30 days.
·
Computer literacy.
·
Customer care and public Relations
skills First Aid Techniques
·
Communication skills
·
Interpersonal skills
·
Organizational skills
·
Ability to work under pressure
·
Ability to work well with teams
·
Problem solving skills
·
Meet the requirements of Chapter Six
of the Constitution of Kenya One(1)year of service
·
in a comparable position from a
reputable organization
Receptionist
(REF: SkTP/HRA/REC/007/17) – 2 Posts
As Receptionist / Secretary, you are
responsible for ensuring the best image of the company is portrayed in all
aspects of company/client or visitor interaction and interstaff communications
routed through you.
You shall therefore with due
attention to detail, warmth, courtesy and best practice of front office
management be responsible for the listed and other roles as shall be advised
from time to time by management:
Responsibilities
·
Assisting and welcoming, coordinating
and recording all walk- in clients and visitors.
·
Managing and organizing the Office
and Meeting rooms to required standards, exemplifying professionalism and
diligence.
·
You shall be responsible for timely
feed-back to clients via telephone, electronically, and from time to time,
physical mail where necessary. You shall therefore monitor and manage all
telephone communication, corresponding on all enquiries promptly and
efficiently while giving priority where needed.
·
Work with senior management and
supervisors in leading the coordinating of staff meetings, preparing minutes
and distributing them to relevant departments. You shall be fully responsible
for the handling, maintaining and safe-keeping of all company furniture and
equipment relating to areas of your secretarial duties as specified herein or
as may be advised by senior management from time to time.
·
Responding to customer queries and
complaints tactfully and diplomatically and in an efficient manner while
escalating information to relevant action points and monitoring responses from
concerned parties where such information emanates from your line of duty.
·
Manage the presentation and use of
Meeting Spaces by ensuring the spaces are prepared ahead of meetings and
records of bookings and timings are well maintained so as not to cause conflict
of double booking or delay/frustration in meetings.
·
Proactively monitoring stock on
utilities and toiletries, and keeping track of all bills related to
communications and escalate to senior management in a timely manner to ensure
disruption to office operations is mitigated against. You shall therefore
ensure timely submission to the finance officer for purchases to replenish
required stock.
·
Developing and maintaining
progressive work relationships for client retention.
·
Identifying customers’ unmet needs
and offering solutions and or escalating for appropriate action.
·
Maintain a functional data-base of
client addresses, emails, telephone numbers, targeted organizations’ details,
updates as you may be advised by relevant departments from time to time for
purposes of achieving the company’s objectives in serving internal and
external customers to attain required service levels, sales, and revenue
collection.
·
Any other duties assigned by senior
management through your designated supervisor or authorized personnel.
Qualifications
·
Diploma in front office operations or
related course
·
Excellent oral and written
communication skills
·
Excellent negotiate skills and be
able to think laterally
·
Ability to coordinate and network
effectively
·
Excellent computer skills, especially
in word processing and spreadsheets,
·
Friendly and welcoming
·
Ability to meet set deadlines
·
Ability to deliver quality work
·
Ability to work under pressure
·
Be a team player
Operations Manager
(REF: SkTP/HRA/OM/002/17)
As an Operations Manager you will be
responsible for planning, directing and coordinating all organization’s
operations. You will also responsible for improving performance, productivity,
efficiency and profitability through the implementation of effective methods
and strategies.
The ideal candidate will be a driven,
independent, extremely resourceful and a versatile Operations Manager looking
to jump into a fast-paced organization where you can immediately contribute to
our business. Your style is team-oriented and you will have no problem working
independently.
Responsibilities
·
Planning and controlling change.
·
Managing quality assurance programs.
·
Researching new technologies and
alternative methods of efficiency.
·
Setting and reviewing budgets and
managing cost.
·
Contribute towards the achievement of
company’s strategic and operational objectives
·
Examine financial data/statements and
use them to improve profitability
·
Recruit, train, supervise and
appraise human resources
·
Cater to clients’ or personnel’s
concerns
·
Will ensure efficient flow of output
by various departments through supervising, reviewing and guiding personnel.
·
Managing Company and Client
expectations.
Qualifications
·
CPAK, CPSK and Relevant Degree
preferably in a Finance discipline. A Master’s degree preferable.
·
Over 5 years working experience as an
Operations Manager
·
An ability to carry out scope of work
and produce the relevant level of paperwork to support such schemes.
·
Enthusiastic and committed approach
with a track record of building strong, trusted base relationships with
colleagues and stakeholders at all levels.
·
Strong management and leadership
skills together with excellent communication, influencing, negotiating and
engagement skills.
·
An intermediate level of IT skills
with a very good working knowledge of the range of MS Office packages
·
An ability to carry out scope of work
and produce the relevant level of paperwork to support such schemes
·
Enthusiastic and committed approach
with a track record of building strong, trusted base relationships with
colleagues and stakeholders at all levels
·
Strong management and leadership
skills together with excellent communication, influencing, negotiating and
engagement skills
·
Understanding financial practices
such as cost control and budgeting, demonstrating financial acumen in all
decision making
·
Ability to assign and delegate
responsibilities
·
Ability to effectively supervise the
roles assigned
·
Ability to lead, motivate and inspire
·
Possess proven excellent organization
skills
Personal Assistant
(REF: SkTP/HRA/PA/005/17) – 1 Post
The Administration/Personal Assistant
works under the supervision and guidance of COO and is responsible for handling
administration and clerical duties.
Achieve excellence in records
keeping, typing reports, managing stationery, maintaining office neatness and
cleanliness.
Responsibilities
·
Deal with all enquiries in a
professional and courteous manner, in person, on telephone or via e-mail in an
effective and efficient manner;
·
Managing the diary of the COO;
arrange appointments and handle notification of events and activities; Ensure
the COO is informed in a timely and accurate manner
·
Maintain effective filling and
documentation of all correspondences, documents and reports; while observing
confidentiality, timeliness, orderliness and neatness;
·
Typing general correspondence and
reports for presentation and communication
·
Coordinate the pickup, distribution
and delivery of mail and parcels;
·
Handle travel arrangements including
making reservations for the COO and staff;
·
Organize and coordinate logistical
arrangements for meetings including distribution of notices to relevant parties
as instructed;
·
Attend meetings convened from time to
time and assist in preparing/taking minutes;
·
Maintain an adequate inventory of
office supplies; and handle purchases when required;
·
Perform clerical duties and run
errands on behalf of the Executive;
·
Preparation of tea and meals for COO
and visitors to the COO’s Office while observing high level of hygiene and
dietary needs;
·
Whenever assigned deliver excellent
front office services – receive, welcome and direct visitors promptly and in
cordial manner
·
Readily available to perform other
duties which are not included in the job description as assigned from time to
time;
·
Distributing invoices and ordering
stationery for the department
·
When assigned deliver excellent front
office services – receive, welcome and direct visitors promptly and in cordial
manner;
Qualifications
·
Academic excellence in
Administration, Management, Front Office and Public Relations
·
Bachelor’s Degree or Diploma from
reputable institutions;
·
Basic accounting, human resource
management, information technology and procurement skills is an added
advantage;
·
One to two years’ experience working
as a Private Secretary/Personal Assistant for a
·
Chief Executive Officer in
private/corporate sector
·
Excellent management, report writing,
organization, interpersonal and communication skills with strong command of
English and Swahili languages – oral and written proficiency;
Finance Manager
(REF: SkTP/HRA/FM/001/17) – 1 Post
As a Finance Manager you will be
responsible for the financial health of a SkyTOP Technologies Ltd. You will
also be charged with producing financial reports and developing strategies
based on financial research as well as guiding management in making sound
business decisions in the long and short term.
The ideal candidate will be a driven,
independent, extremely resourceful and a versatile Finance Manager looking to
jump into a fast-paced organization where he/she can immediately contribute to
our business. Your style is team-oriented and you will have no problem working
independently.
Responsibilities
·
Maintain a documented system of
accounting policies and procedures.
·
Oversee financial department
employees, including financial assistants and accountants
·
Forecast cash flow positions, related
borrowing needs, and available funds for investment
·
Seek out methods for minimising
financial risk to the company
·
Maintain banking relationships
·
Assist in determining the company’s
proper capital structure
·
Provide financial statements and
ensure all reporting deadlines are met
·
Ensure compliance to the organization
finance policies and procedures
·
Support preparation of Annual Audits
and preparation of annual financial statement
·
Provide regular (weekly / monthly)
Controlling reports
·
Ensure efficient use of all Financial
systems and tools
·
Analyze controlling data and
proactively advise the management about deviations
·
Ensure the company fulfils its legal
requirements
·
Managed payroll function.
Qualifications
·
A Master’s in Commerce, Finance,
Business Administration or equivalent
·
A professional qualification in
Accounting e.g. CPA (K), ACCA or equivalent qualification
·
Over 5 year’s professional experience
at a senior level with demonstrated impact and ability to handle increasing
responsibility/accountability.
·
Demonstrated ability to get things
accomplished in stressful and complex situations
·
Ability to guide in the setting of
financial objectives and monitoring delivery against goals.
·
Excellent understanding of IT based
accounting, budget monitoring and reporting systems incl. systems
implementation
·
Excellent computer skills (Excel,
Word, Finance systems) and be prepared to learn new computer programmes as
appropriate
·
Proven experience in formulating
business plans, budgets and finance policies and Procedures
·
Capability in evaluation of effective
Finance, Administrative and Budget Management processes as well as underlying
IT-Infrastructure
·
Capability in evaluation of
Legislation, Accounting regulations and Tax matters, including employment
related subjects
·
Ability to assign and delegate
responsibilities
·
Ability to effectively supervise the
roles assigned
·
Ability to lead, motivate and inspire
·
Possess proven excellent organization
skills
IT Support Technician
(REF: SkTP/IT/Tech/006/17)
The IT Support Technician is
responsible for the set-up and maintenance of hardware and software, including
the following OS platforms: Windows XP, Windows 7, Windows 10, Linux and latest
Mac OS. Will provide a single point of contact for end users to receive support
and maintenance
Responsibilities
·
Install, upgrade, support and
troubleshoot printers, computer hardware, mobile devices,Windows 7 & 10 OS,
Office 2013/2016 and other authorized desktop applications and peripheral
equipment.
·
Troubleshoot problem areas (in
person, by telephone, or via remote access) in a timely and accurate fashion,
and provide direct end user assistance where required
·
Install, diagnose, repair, maintain,
and upgrade hardware and equipment (including but not limited to PCs, laptops,
printers, scanners and cell phones) to ensure optimal performance.
·
Perform general preventative maintenance
tasks on computers, laptops, printers, and any other authorized peripheral
equipment unless prohibited by existing customer warranties
·
Responsible for monitoring,
operating, managing, troubleshooting and restoring service to client personal
computers (PCs) or laptops that have authorized access to the network
·
Anticipate trends by monitoring and
analyzing incoming calls, problems, and support requests.
·
Use diagnostic tools to troubleshoot
problems associated with network connectivity, and workstation
hardware/software
·
Clean and repair computer hardware,
such as keyboards and printers.
·
Use approved tools and methodologies
to image, copy and configure systems for deployment
·
Familiarize and train end users on
basic software, hardware and peripheral device operation
·
Take ownership and responsibility of
queries, issues and problems (tickets) assigned
·
Maintain adequate knowledge of
approved operating systems and application software used to provide a high
level of support
·
Maintain and consistently demonstrate
a general knowledge of company guidelines, processes, practices and procedures
·
Additional duties as assigned by the
Director of Information Services.
Qualifications
·
Minimum of 3-year experience with PC
hardware and operating systems including installation, maintenance and
troubleshooting.
·
Physically able to handle equipment
(ability to lift up to 50 lbs.)
·
Above average analytical, technical
and oral/written communication skills
·
Willingness to learn new skills and
other software programs needed to complete task assigned.
·
Ability to prioritize and handle
multiple tasks accurately to meet deadlines
·
Must present positive &
professional image.
·
Strong problem solving skills.
·
Good interpersonal skills.
·
Must be punctual and dependable.
·
End User friendly attitude with a
passion for information services support
·
Ability to setup and support
Macintosh Hardware/Software a plus
·
Desire to continue education or
self/education in the computer technology area.
·
Bachelor’s degree in Computer
Information Systems, Computer Science, or Associates’ with 3 years’ Support
Technician experience.
·
MCDST
·
CompTIA A+
·
MCP
How to Apply
All applications should be addressed
to
Chief Executive Officer,
SkyTOP Technologies Ltd.
P.O. Box: 29766-00100
Nairobi, Kenya
SkyTOP Technologies Ltd.
P.O. Box: 29766-00100
Nairobi, Kenya
Please send your applications to the
email addresses specific to your post as indicated below:
For more details click here