Job Title: Grant
Administrator
Job Code:GA/PA/171012
Number of Positions Open: 1
Reports To: Regional
Director
Location: Nairobi, Kenya
Summary: Our client is an international organisation that manages the grant-giving programmes of charitable entities by providing strategic advice on programmes and offers them a full array of grant management services.
Job Purpose: This is a full-time position taking day-to-day direction from the Grant Manager for Uganda and Zimbabwe and reporting regularly to the Regional Director.
Primary Responsibilities:
1. Handling of Incoming Grant Applications
·
Confirm
receipt of grant applications or enquiries and send out grant application forms
where appropriate
·
Discuss
new applications with Grant Manager and request additional information from
applicant when necessary
·
Enter
applications in the database and update as needed
·
Send
out regret letters if application is declined and approval letters if
application is granted
2. (Financial) Follow up of approved
applications in accordance with procedures
·
Prepare
synopsis of the application according to guidelines.
·
Prepare
applications for presentation to the staff meeting
·
Enter
accurate bank information
·
Prepare
payment letters for final approval
·
Schedule
payments in Salesforce-database
·
Review
of audited financial documents to assess financial health of organizations in
collaboration with Grant Manager
3. Monitor and Updating for Project
Database to ensure timely actions
·
Monitor
due dates for reports and follow up.
·
Monitor
scheduled payments in the event of multi-year grants
·
Monitor
and follow up on pending applications in consultation with Grant Manager
·
File
digital or hard copy of all relevant documents related to active projects
·
Archive
projects that have been closed
4. General and Administrative Support of
Grant Manager
·
Organize
travel arrangements for Grant Manager: arrange meetings with partners, book
flights and hotels, put together itineraries, compose a travel guide with route
and comprehensive information of projects to be visited
·
Provide
Grant Manager with analysis from Salesforce MIS such as number of grants to
specific program area, upon request or pro-actively
·
Handle
all incoming (e)mail and phone calls
·
Organize
meetings with (potential) partners, coordinate papers for meetings (e.g.
project write ups)
·
Assist
in preparation of presentations, internal and external
·
Coordinator
expense report
Education:
·
Minimum
of a Bachelor’s Degree. Master’s Degree preferred.
Experience:
·
At
least 5 years of professional experience in high-level project assistant,
secretarial or organizational function. At least two years of this experience
should be with an international organization or NGO
·
Experience
working in Uganda, Zimbabwe preferred
·
Demonstrated
experience and skills in all aspects of office administration procedures
·
Experience
in IT and database administration
Knowledge:
·
Strong
analytical and problem-solving skills
·
Excellent
communication and interpersonal skills
·
High
level of knowledge and competency in Microsoft Office especially Word, Power
Point, Outlook and Excel
·
Strong
organizational skills including ability to prioritize and manage time
·
Fluent
in written and oral English and Kiswahili
Personal Qualities / Skills / Aptitudes:
·
Ability
to work and interact with people from diverse, professional , social and
cultural backgrounds
·
Experience
in providing general support in a small team and an experienced team player
·
Can
work autonomously, effectively managing workload without continual guidance
·
Energetic,
willing and ‘can do’ attitude
How to Apply:
Interested candidates holding the necessary requirements, good performance and / or references are encouraged to apply with detailed CV’s, inclusive of names and contacts of 3 referees, current telephone number and email address by scrolling down and clicking on: Grant Administrator
KINDLY INCLUDE YOUR CURRENT AND EXPECTED REMUNERATION IN YOUR RESUME
Interested candidates holding the necessary requirements, good performance and / or references are encouraged to apply with detailed CV’s, inclusive of names and contacts of 3 referees, current telephone number and email address by scrolling down and clicking on: Grant Administrator
KINDLY INCLUDE YOUR CURRENT AND EXPECTED REMUNERATION IN YOUR RESUME