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Administration Officer Job in Kenya

Administration
Pelings is a company involved in Environment, Health and Safety Management and Systems, Energy Audits ,Supply of Consumables and Equipment, Energy Audits,communication and other consultancy services.

Responsibilities

·         Ensure all management documents (management meetings, board meetings etc.) are signed and well filed
·         Source office supplies and maintain office inventories
·         Order for office stationery when they are below the required quantities
·         Arrange visas, travel tickets and accommodation for employees who are travelling out of station
·         Organize meetings and ensure directors are well briefed for each meeting
·         Organize and maintain diaries of the directors
·         Keep action item lists for the directors as well as manage their follow ups
·         Book external boardrooms when necessary and ensure meals and refreshments have been ordered on time
·         Maintain rapport with various service providers e.g. hotels, travel agents, boardroom providers
·         Ensure international guests are well catered for and have accommodation and transportation to and from the airport
·         Deal with emails and phone calls and correspond on behalf of management
·         Take minutes during commercial and board meetings and ensure the meetings are signed, scanned and properly filed
·         Draft letters, presentations, briefs and emails on behalf of management
·         Screen calls, enquires and requests and direct them to the relevant parties

Qualifications

·         Proficiency in Microsoft office programs
·         At least a diploma in business administration/business management
·         Previous experience working in a multicultural environment is an added advantage
·         Should be a self-starter who is driven and self-motivated
·         Strong project management and leadership skills
·         Great networking skills
·         Excellent attention to detail
·         Great communication skills.
·         Highly organized and process driven
How to Apply
If you are up to the challenge, posses the necessary qualification and experience, please send your CV only quoting the job title on the email subject to pelingscareers@gmail.com
N.B: We do not charge any fee for receiving your CV or for interviewing. Only candidates short-listed for interview will be contacted.

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