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Operations Assistant Job in Kenya – NGO

Operations Assistant
The program aims to do so by taking collective action on economic opportunities, and by strengthening institutions, market systems, governance, and human capital.
Pursuant to its mission, ACDI/VOCA is seeking for experienced and talented professionals for the Operations Assistant positions in one of the designated counties (Garissa, Wajir and Turkana) in Kenya.
The Operations Assistant will handle all aspects of the administration and operations in the county offices.

Responsibilities:

·         Manage administrative, operations and procurement activities in the project and ensure that these operations are in compliance with ACDI/VOCA’s Employee
·         Personnel Manual (EPM), Procurement Manual, USAID rules and regulations, and applicable Kenyan law;
·         Address general mail deliveries for the office, including invoices, requests for information, etc.
·         Monitor office equipment and maintain supply levels. Submit supply order requests as needed;
·         Act as liaison to outside vendors;
·         Assist with setup for new staff members and coordinates the onboarding and orientation for the field-based employees;
·         Ensure the office is cleaned and well maintained;
·         Ensure efficient maintenance and security of office assets.

·         Ensure efficient organization and execution of events, conferences, workshops, large general meetings
·         Supervise and provide day-to-day guidance to the driver and any temporary or contract workers such as cleaners, security guards, maintenance workers, etc.
·         Monitor and record time and attendance for all staff – inform the HR Manager of staff leave (annual and sick) and ensure possession of required approvals;
·         Maintain organized and accurate records, including the submission of payment requests for general invoices, payments, and expense reports;
·         Maintain adequate Petty Cash and liquidate the balance when replenishment is required. Perform cash counts on a daily basis and report the end day balance to Finance Manager. Enter all cash transactions in cash book on a daily basis;
·         Maintain and/or prepare receipts of items purchased and provide office asset information to the Procurement Manager for entering into the electronic inventory system;

Qualifications:

·         Minimum of bachelor’s degree in management or related field is required
·         Minimum 2 years of related experience, preferably within the international development arena.
·         Good understanding and experience with USAID policies and procedures pertaining to procurement.
·         Strong oral and written communication skills is required
·         Must be a problem solver and self-starter. Must exercise creativity and innovation, good communication, leadership and reporting skills.
How to Apply:
Please submit a resume to HRKenya@acdivoca.org no later than November 1, 2017.
In the subject line, please include the position title and a county(s) that you would like to be considered for. Resume and all associated application documents shall be provided as a single attachment and list long-term employment history and any relevant short-term consulting work.
Due to the high volume of applications we are not able to respond to inquiries via phone.

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