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Admin Assistant / PA Job in Kenya

Position: Admin Assistant / PA to MD
 
Location: Thika
 
Nature of Job: Full time
 
Salary: 30K - 40K
 
Summary: Our client seeks to recruit an office Administration Assistant who will double as a Personal Assistant to MD; a well-rounded and experienced person with a knack for effective performance.
Duties and Responsibilities:
·                     Organize office operations and procedures
·                     Maintain office records
·                     Ensure filing systems are maintained and up to date
·                     Define procedures for record retention
·                     Ensure protection and security of files and records
·                     Monitor and record phone calls
·                     Control correspondences 
·                     Ensure effective use of petty cash
·                     Check and maintain attendance report
·                     Review and approve supply requisitions
·                     Maintain office equipment /inventories
·                     Manage petty cash, pay casuals and liaise with accounts on all payments
·                     Manage and maintain the MD’s diary and email accounts
·                     Respond to emails as much as possible, dealing with appointments-preparing appointment schedules
·                     Ensure busy diary commitments, papers and travel arrangements are managed effectively
·                     Schedule meetings on behalf of the MD
·                     Filter general information, queries, phone calls and invitations to the MD by redirecting or taking forward such contact as appropriate
·                     Ensure the MD is fully briefed on, or prepared for, any engagements he is involved in
·                     Prepare correspondence on behalf of the MD, including the drafting of general replies
·                     Minute general meetings as required and complete research on behalf of the MD
·                     Keep and retrieve files.
·                     Ensure guests meeting with the MD are well taken care of
·                     Provide a service that is in line with the MD’s work habits and preferences
Key Requirements and Skills
·                     Diploma / Degree in Business Management or a related field
·                     3-5 years’ experience as an office admin/Secretary/PA
·                     Excellent typing skills, speed and accuracy essential
·                     Good computer literacy (MS Office, Excel, PowerPoint)
·                     Excellent organizational skills
·                     Excellent communication skills, both verbal and written
·                     Professional telephone manner
·                     Proven ability to work under pressure and on tight deadlines
·                     Confident personality with an  ability to multitask
·                     Well presented
·                     Flexible and mature approach with ability to work unsupervised
How to Apply

If qualified send CV stating your experience, skills and qualifications to careers@britesmanagement.com

Only the shortlisted candidates will be contacted. 

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