Position: Admin
Assistant / PA to MD
Location: Thika
Nature of Job: Full time
Salary: 30K - 40K
Summary: Our client seeks to
recruit an office Administration Assistant who will double as a Personal
Assistant to MD; a well-rounded and experienced person with a knack for
effective performance.
Duties and Responsibilities:
·
Organize
office operations and procedures
·
Maintain
office records
·
Ensure
filing systems are maintained and up to date
·
Define
procedures for record retention
·
Ensure
protection and security of files and records
·
Monitor
and record phone calls
·
Control
correspondences
·
Ensure
effective use of petty cash
·
Check
and maintain attendance report
·
Review
and approve supply requisitions
·
Maintain
office equipment /inventories
·
Manage
petty cash, pay casuals and liaise with accounts on all payments
·
Manage
and maintain the MD’s diary and email accounts
·
Respond
to emails as much as possible, dealing with appointments-preparing appointment
schedules
·
Ensure
busy diary commitments, papers and travel arrangements are managed effectively
·
Schedule
meetings on behalf of the MD
·
Filter
general information, queries, phone calls and invitations to the MD by
redirecting or taking forward such contact as appropriate
·
Ensure
the MD is fully briefed on, or prepared for, any engagements he is involved in
·
Prepare
correspondence on behalf of the MD, including the drafting of general replies
·
Minute
general meetings as required and complete research on behalf of the MD
·
Keep
and retrieve files.
·
Ensure
guests meeting with the MD are well taken care of
·
Provide
a service that is in line with the MD’s work habits and preferences
Key Requirements and Skills
·
Diploma
/ Degree in Business Management or a related field
·
3-5
years’ experience as an office admin/Secretary/PA
·
Excellent
typing skills, speed and accuracy essential
·
Good
computer literacy (MS Office, Excel, PowerPoint)
·
Excellent
organizational skills
·
Excellent
communication skills, both verbal and written
·
Professional
telephone manner
·
Proven
ability to work under pressure and on tight deadlines
·
Confident
personality with an ability to multitask
·
Well
presented
·
Flexible
and mature approach with ability to work unsupervised
How to Apply
If qualified send CV stating your experience, skills and qualifications
to careers@britesmanagement.com
Only the shortlisted candidates will be contacted.
Only the shortlisted candidates will be contacted.