Personal Assistant
Duma Works is recruiting a Personal
Assistant to the Managing Director for a medium sized law firm in Nairobi.
Responsibilities
·
Provide administrative support,
maintain records and generate reports with high level of integrity and discretion.
·
Maintain the Managing Partner’s
diary, book appointments and coordinate his meetings
·
Coordinate travel arrangements for
the Managing Partner.
·
Exhibit strong problem-solving and
research abilities and the flexibility to coordinate various functions.
·
Utilize the IT skills and other
electronic tools to prepare presentations.
·
Research, compile and summarize
information to respond to various inquiries from internal and external clients.
·
Provide logistical support for the
Managing Partner, corporate meetings and external events.
·
Prepare the Managing Partner’s speech
and drafting of both internal and external communications.
·
Establishing and maintain proper
record and archiving system for the Managing Partner’s office.
Qualifications
·
Experience: 2 years successfully
worked with a CEO of a medium or large size company.
·
Education Level: Be a University
graduate with a bias in Business Administration and/or Public Relations.
·
Knowledge: Corporate Administrative
and Office Management Systems.
·
Ability: To work independently, and
support the Managing Partner’s business operations.
·
Communication: Excellent public
relations, written and spoken commanding English and Kiswahili.
·
Personality: Self Managing /
Confident / Professional.
·
Other critical requirements:
Proficiency in IT, excellent communication and report writing skills, ability
to work long hours and under pressure in meeting strict deadlines.
·
Preferred age is between 25 to 35
years.
·
Need to be flexible to work on phone
even over the weekend.
How to Apply
Send your Cover Letter and detailed
CV to apply@jobs.dumaworks.com marking
the subject as “3025”, Your Full name & Phone number e.g. 3025 Barack
Obama, +2547xxxxxxxx. If you don’t follow these instructions, your application will
not go through.
Deadline for receiving applications:
Friday, 08 September 2017
N.B.
* You will receive a confirmation email and an alert to take a basic screening test over SMS or online. The email with the test may not arrive immediately. Please be patient. The email/SMS test will typically be 5-8 questions to help us understand your background. Regular SMS rates apply to the test.
If you apply and don’t meet these
minimum qualifications, we won’t be able to forward your application to the
employer.* You will receive a confirmation email and an alert to take a basic screening test over SMS or online. The email with the test may not arrive immediately. Please be patient. The email/SMS test will typically be 5-8 questions to help us understand your background. Regular SMS rates apply to the test.