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Office Clerk Job in Kenya - NGO

Office Clerk
Kakrao – Migori County, Kenya
Salary negotiated depending on experience
Full time, 40 hours per week, Fixed Contract for 3 years
Send a Cow is a growing and dynamic international development charity providing training, and ongoing support to smallholder farmers in Africa.
We give poor families and communities the hope and the means to secure their own futures from the land, in line with our vision of a confident and thriving rural Africa.
Purpose of job
To perform various administrative and clerical tasks to support Send a Cow office in Migori. The office clerk will work diligently to help maintain smooth office operations.


Secretarial duties

·         Organize and schedule appointments for project staff
·         Receive, record & distribute mails, correspondence memos, letters, faxes and forms
·         Assist in the preparation of regularly scheduled reports
·         Develop and maintain a filing system in the office.
·         Support field data entries whenever necessary.

Front office management

·         Manage front office operations that preserve and enhance the image of Send a Cow
·         Maintain contact lists.
·         In liaison with the main SACK office book travel arrangements for staff, donors and other project visitors and offer other logistical support.
·         Act as the point of contact for internal and external clients to the office.
·         Provide prompt feedback from management, stakeholders etc. within the office and to field staff.
·         Ensure proper arrangement and coordination for office Security.
·         Ensure periodic maintenance to the office building whenever necessary

Financial and general administration support

·         Manage office petty cash, maintain a petty cash register, record all transaction in ledger book / analysis book, reconcile expense reports and submit.
·         Receive and facilitate the processing of staff finance requests.
·         Support the project coordinator to update and maintain office policies and procedures.
·         Receive and file staff time-sheets.
·         Liaise with management and senior administrative assistant to handle requests and queries from senior managers
·         Ensuring office utilities payments – telephone and water bills are done within the timelines.
·         Management of the organization assets and consumables.
·         Maintain up to date asset register.
·         Maintain an inventory of all assets procured by the project in accordance with SACK requirements.
·         Order, procure where necessary and maintain office supplies
·         Administer Alert insurances and arrange insurance cover for office vehicles and motorbikes as needed.
·         Book for Inspection / Evaluation for the Vehicles and Motorbikes booked at the required time from AA Kenya for Insurance.
·         Any other duty as may be assigned by the supervisor.


·         Minimum of diploma in business management/administration & CPA part 2 or equivalent from recognised institutions
·         Minimum of 2 years’ experience in a similar position and generally well rounded in various office duties.
·         Working knowledge of office equipment
·         Thorough understanding of office management procedures
·         Excellent organizational and time management skills
·         Demonstrate a high level of initiative and attention to detail
·         Experience with handling petty cash
How to Apply

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