Office Clerk
Kakrao – Migori County, Kenya
Salary negotiated depending on experience
Full time, 40 hours per week, Fixed Contract for 3 years
Salary negotiated depending on experience
Full time, 40 hours per week, Fixed Contract for 3 years
Send a Cow is a growing and dynamic
international development charity providing training, and ongoing support to
smallholder farmers in Africa.
Purpose of job
To perform various administrative and
clerical tasks to support Send a Cow office in Migori. The office clerk will
work diligently to help maintain smooth office operations.
Responsibilities
Secretarial duties
·
Organize and schedule appointments
for project staff
·
Receive, record & distribute
mails, correspondence memos, letters, faxes and forms
·
Assist in the preparation of
regularly scheduled reports
·
Develop and maintain a filing system
in the office.
·
Support field data entries whenever
necessary.
Front office management
·
Manage front office operations that
preserve and enhance the image of Send a Cow
·
Maintain contact lists.
·
In liaison with the main SACK office
book travel arrangements for staff, donors and other project visitors and offer
other logistical support.
·
Act as the point of contact for
internal and external clients to the office.
·
Provide prompt feedback from
management, stakeholders etc. within the office and to field staff.
·
Ensure proper arrangement and
coordination for office Security.
·
Ensure periodic maintenance to the
office building whenever necessary
Financial and general administration support
·
Manage office petty cash, maintain a
petty cash register, record all transaction in ledger book / analysis book,
reconcile expense reports and submit.
·
Receive and facilitate the processing
of staff finance requests.
·
Support the project coordinator to
update and maintain office policies and procedures.
·
Receive and file staff time-sheets.
·
Liaise with management and senior
administrative assistant to handle requests and queries from senior managers
·
Ensuring office utilities payments –
telephone and water bills are done within the timelines.
·
Management of the organization assets
and consumables.
·
Maintain up to date asset register.
·
Maintain an inventory of all assets
procured by the project in accordance with SACK requirements.
·
Order, procure where necessary and
maintain office supplies
·
Administer Alert insurances and
arrange insurance cover for office vehicles and motorbikes as needed.
·
Book for Inspection / Evaluation for
the Vehicles and Motorbikes booked at the required time from AA Kenya for
Insurance.
·
Any other duty as may be assigned by
the supervisor.
Qualifications
·
Minimum of diploma in business
management/administration & CPA part 2 or equivalent from recognised
institutions
·
Minimum of 2 years’ experience in a
similar position and generally well rounded in various office duties.
·
Working knowledge of office equipment
·
Thorough understanding of office
management procedures
·
Excellent organizational and time
management skills
·
Demonstrate a high level of
initiative and attention to detail
·
Experience with handling petty cash
How to Apply