Twaweza, a dynamic East
Africa wide organization, is looking for a competent, effective and energetic Assistant
to the Operations Manager
Job Title: Assistant to the Operations Manager
Job Title: Assistant to the Operations Manager
Unit: Operations
Cluster: Services
Mandate: Regional
Reports to: Manager, Operations
Supervises: Usually none, except as assigned by the
Supervisor
Location: Dar es Salaam, Tanzania
Overall Responsibility: You will support
Operations Manager to effectively undertake his/her responsibilities and tasks
Specific Responsibilities
1. Work
with HR Association to support Operations Manager on all HR matters.
2. Support
Admin Officers on procurement and Asset when on leave and on other times as
guided by the Operations Manager.
3. Support
Operations Manager to ensure Operations unit functions and communicates
effectively, including monthly bilaterals, progress dashboards and taking
crisp, readable notes and minutes
4. Manage
the Operations Manager schedule and workload; support the Operations Manager to
be 'on top of' his/her tasks and provide effective support to respective unit
staff and beyond as necessary
5. Manage
information and communication flow between Operations Manager and staff and
external parties, including correspondence, telephone and visitors.
6. Support
Operations Manager to prepare for relevant unit and bilateral meetings, as well
as other meetings involving Operations Manager. To ensure all meetings are well
organized and related documents finalized and sent on time.
7. Review
and scrutinize key documents, contracts and unit reports reaching Operations
Manager for quality, accuracy and compliance with policies and systems, and
advise accordingly.
8. Draft
letters and undertake basic correspondence on behalf of Operations Manager.
9. Systematically
review compliance to policy and procedures at Twaweza and advise the Operations
Manager.
10. Ensure
files and documentation (physical and electronic) for Operations unit is well
organized and completed.
11. Cooperate
and coordinate with Operations unit to ensure effectiveness, efficiency,
responsiveness and good humor in Operation’s team.
12. Advise
and support Operations Manager on any other work related issues as needed.
General Responsibilities
1. Successfully
implement above responsibilities and assigned activities in work plans and
budgets, consistent with Twaweza Policies.
2. Contribute
effectively to planning, monitoring, reporting and information dissemination of
Twaweza’s work.
3. Collaborate
with Twaweza staff across units and countries in a spirit of mutual respect and
cooperation to get things done.
4. Communicate
your work through active use of internal platform (SalesForce), electronic
calendar (Gcal) and being accessible on electronic chat (Skype) as per Twaweza
requirements.
5. Participate
actively in organization‐wide learning and other joint activities.
6. Comply
with and foster adherence to the established Twaweza values, policies,
regulations, guidelines and procedures.
7. Undertake
any other lawful tasks as may be assigned by your Supervisor and/or Executive
Director.
Core Qualifications
1. Advance
Diploma/Bachelor degree in Human Resources or any related social sciences.
2. Three
years' experience related to Human Resources Management or Administration.
3. Strong
interpersonal skills, and demonstrated team working qualities
4. Must
be trustworthy, reliable and with corruption‐free reputation
5. Very
good writing and communication skills in English and Kiswahili with keen
attention to detail.
6. Good
basic knowledge of HRM and Administration.
7. Strong
computer and typing skills and use of database and internet.
8. Excellent
organizational, reporting and management skills.
9. Ability
to be discreet and maintain confidentiality.
10. Very
good time management skills.
Changes and Amendments: This job description
may be amended by Twaweza after consultation with the employee and the
supervisor.
Application process:
To apply for this position,
please submit your CV (max 4 pages) tojobs@twaweza.org, including a cover letter
explaining your interests/motivations to work for Twaweza, and 2 samples of
your written work and names of 3 referees, in MS Word or PDF file.
In the subject of your email
write your name, the position you are applying for and country
Deadline for the submission is 15th January 2017.