Twaweza, a dynamic East
Africa wide organization, is looking for a competent, effective and energetic Program
Officer, Research
Job Title: Program Officer
Job Title: Program Officer
Unit: Uwezo Tanzania
Cluster: Data and Voice
Salary Grade: 5
Reports to: Manager, Uwezo Tanzania
Supervises: Usually none, except as assigned by the
Supervisor
Location: Dar es Salaam, Tanzania
Overall Responsibility: You will assist the
Manager, Uwezo Tanzania in overall planning and implementation of the annual
national learning assessment and related monitoring.
You will assist the Manager
in recruiting credible partners and engaging them to coordinate the assessment
in all districts.
You will assist the manager
in preparing all assessment materials, including development, production and
the transfer logistics to and from the districts.
You will assist the Manager
to manage all activities linked to the district partners, including the
pre-assessment activities, fund requests and disbursement to partners, and
ensure in district reports on assessment and financial expenditure reports are
reviewed and well documented to guide for decision on final payment to the
respective partners.
Specific Responsibilities
1. Assist
the Manager in identifying credible organisations for partnership to implement
Uwezo annual learning assessment in respective districts, conduct all
recruitment and due diligence process ahead of contracting including
preparation of partner assessment tools/checklist, engaging external assessors
to carryout partner recruitment in selected districts, analyze the list of
proposed partners by external assessors and advise the manager on potential
partners. Also support in drafting and presentation of Ideas and Decision Memos
related to partner recruitment and related assessment activities;
2. Assist
the Manager in contracting all district partners, creating and managing data
base for district partners, village coordinators and volunteers, initiating all
payments to partners and in ensuring that the contracts are well managed up to
the reporting (including financial expenditure reports) and final payment
stages.
3. Assist
the Manager to ensure District partners/ Heads of organisations are well
oriented on Uwezo assessment processes, contractual obligations including
adhering to Twaweza financial standards, fund disbursement processes and
related tools, and financial retirement procedures;
4. Assist
the Manager in ensuring that all assessment materials, including assessment
tools, call for volunteers, volunteer selection and household listing forms,
volunteers’ bags, identification badges and certificates are dispatched to
partners in a timely manner and in adherence to standards. This will be done in
collaboration with Program Assistant and Assistant Program Officer for
Communications;
5. Assist
the Manager in coordinating receipt of assessment materials back from the
districts after the assessment and ensure that they are verified by the
Regional coordinators, and respective District partners/ Coordinators.
6. Assist
the Manager in ensuring that funds are disbursed to partners on time, all
partners submit well documented financial expenditure reports with genuine
supporting documents on time, and review them for disbursement of final
payments to allow timely closing of contracts.
7. Assist
the Manager in maintaining close contact with district partners during the
assessment period and address any issues arising;
8. Assist
the Manager in initiating all requisitions and payments within the budget lines
linked to the above activities.
9. Conduct
occasional research and writing assignments on Uwezo in diverse ways supportive
to program goals, including internal learning, policy debates, opinion
articles:
10. Participate
in other Uwezo processes for dissemination of assessment findings at national
and subnational levels e.g. support preparing partner list for invitations to
attend National report launches.
General Responsibilities
1. Successfully
implement above responsibilities and assigned activities in work plans and
budgets, consistent with Twaweza Policies.
2. Contribute
effectively to planning, monitoring, reporting and information dissemination of
Uwezo’s/Twaweza’s work.
3. Collaborate
with Twaweza staff across units and countries in a spirit of mutual respect and
cooperation to get things done.
4. Communicate
your work through active use of internal platform (SalesForce), electronic
calendar (Gcal) and being accessible on electronic chat (Skype) as per Twaweza
requirements.
5. Participate
actively in organization-wide learning and other joint activities.
6. Comply
with and foster adherence to the established Twaweza values, policies,
regulations, guidelines and procedures.
7. Undertake
any other lawful tasks as may be assigned by your Supervisor, respective
Director and/or Executive Director.
Core Qualifications
1. A
university degree in education, or any other social sciences, preferably a
master’s degree.
2. At
least four years’ experience related to your responsibilities.
3. Sufficient
knowledge in research and analysis.
4. Passion
for education work, creative and ability to think outside the box.
5. Team
player, able to coordinate and motivate a small team of staff to perform.
6. Very
good writing skills in English and Kiswahili, with keen attention to detail.
7. Good
basic knowledge of development and education issues.
8. Strong
computer skills and use of database and internet.
9. Excellent
organizational, reporting and management skills.
10. Very
good time management skills.
11. Ability
to work under pressure and adhere to strict deadlines.
Changes and Amendments: This job description
may be amended by Twaweza after consultation with the employee and the
supervisor.
Application process:
To apply for this position,
please submit your CV (max 4 pages) tojobs@twaweza.org, including a cover letter
explaining your interests/motivations to work for Twaweza, and 2 samples of
your written work and names of 3 referees, in MS Word or PDF file.
In the subject of your email
write your name, position you are applying for and country.
Deadline for the submission is 15th January 2017.