The
Kenya Cultural Centre, incorporating Kenya National Theatre, is the country’s
oldest expressive cultural institution established in 1951 through Cap 218 Laws
of Kenya.
The
Centre is the national centre for cultural engagement, discourse, performance
and research.
The
Centre operates as a Semi-Autonomous Government Agency (SAGA) and is currently
domiciled under the Ministry of Sports, Culture and the Arts.
Executive
Assistant / Personal Assistant to the Executive Director
Reports
to: Executive Director / CEO
Broad
Function: The position is responsible for
supporting the Executive Director to effectively execute his/her tasks by
following up on action items, acting as liaison for the office, and providing
administrative support services.
Duties
and Responsibilities
·
Support the Executive Director to
follow up on action items as assigned to respective staff members or external
stakeholders.
·
Act as liaison for the Executive
Director’s office by maintaining efficient and effective communication channels
between the office of the Executive Director, Council Chairman, Directors, KCC
Departments and external customers.
·
Handle routine matters, determine and
refer as appropriate.
·
Oversee the smooth running of
outsourced support services including tea, water and cleaning services and
other hospitality services as required.
·
Oversee the security of office
records/classified materials, equipment and office machines.
·
Maintain inventories of office
equipment and supplies, monitor utilization of consumables and requisition of
additional supplies
·
Coordinate local and international
travel for the Executive Directors.
·
Organize for meetings and forums
under the Executive Director’s office. This includes organizing logistics such
as venue (internal or external), refreshments and facilities required.
·
Oversee the prompt collection and
delivery of incoming and outgoing mail to correct addresses for the Executive
Director’s office
·
Sit in weekly HOD meetings, take
minutes, keep records of the same and follow up on action items.
·
Typing documents, recording dictation
in shorthand and transcribing in written form as assigned in the Executive
Director’s office
·
Receive and screen the Executive Director’s
correspondence, filing, registry, letters, reports, memos and respond to
routine correspondence.
·
Maintain the Executive Director’s
diary, calendar and schedule of appointment appropriately and inform Executive
Director accordingly to approve or change.
·
Receive and screen incoming calls and
visitors.
Academic
Qualifications
·
Bachelor’s degree in communications,
marketing, business administration or related field;
·
Diploma in secretarial studies will
be an added advantage;
Experience
·
At least 5 years’ experience in a
similar position; and
·
Experience in customer service.
Skills
·
Good public relations skills;
·
Ability to communicate both inside
and outside the Organisation;
·
Ability to write complex reports
·
Analytical skills
·
Excellent knowledge of office
administration in a busy office
·
Proficiency in ICT
How
to Apply
Applicants
are requested to send their applications preferably in hard copies.
Applications
can also be emailed using the email addresses provided.
All
applications should be received by 9 December 2016.
The
applications should be addressed to:
The
Executive Director/CEO
The
Kenya Cultural Centre
P.O.
Box 43031 – 00100
Nairobi
Email:
jobs@kenyaculturalcentre.go.ke and copy to kenyaculturalc@gmail.com
Application
submission should include the following: Cover letter, applicant’s CV, copies
of relevant certificates and recommendations, names and contacts of three
professional referees and a copy of national identity card
